Apprentice Accounts or Finance Assistant - University of Oxford - various departments and locations

Getting In Limited; Oxford; On-site; GBP 20,000 - 25,000; Full time

Job summary

An established industry player is seeking an Apprentice Accounts or Finance Assistant to join various departments at the University of Oxford. This role offers a unique opportunity to gain hands-on experience in accounting and finance while working in a supportive environment. You will learn essential skills such as managing financial records, assisting with invoices, and using the Oracle Financials system. With a commitment to diversity and inclusion, this apprenticeship provides a pathway to professional growth and development, making it an excellent opportunity for those looking to kickstart their career in finance. Join a vibrant community and make a meaningful impact in your role!

Benefits

Supportive environment

Inclusive workplace

Development opportunities

Networking with apprentices

Qualifications

• Strong attention to detail and communication skills are essential.
• AAT Level 2 Certificate in Accounting is required.

Responsibilities

• Assist with accounting tasks and daily operations in various departments.
• Learn to manage emails, documents, and financial records.

Skills

Communication skills

IT skills

Attention to detail

Logical thinking

Team working

MS Excel

Outlook

Word

Discretion / confidentiality

Time management skills

Education

AAT Level 2 Foundation Certificate in Accounting

Level 2 Accountants or Finance Assistant Apprenticeship

Tools

Oracle Financials

MS Teams

Job description

What do you want to search? Keyword Apprenticeship Type Location

Apprentice Accounts or Finance Assistant - University of Oxford - Various Departments and Locations

Apply From: 12/02/2025

Learning Provider

Delivered by ABINGDON AND WITNEY COLLEGE

Employer

University of Oxford

Vacancy Description

You will assist with accounting and finance tasks within your specific department to enable the smooth running of day to day operations.

Below is a list of some of the tasks you may be asked to complete, however, please note specific responsibilities will vary depending on the department or division in which the role is based:

• Learn to carry out general office duties including managing emails and calendars, filing, and dealing with finance enquiries via email, face to face, and over the phone/MS Teams.
• Learn to check and sort the incoming mail for the Finance team including date stamping.
• Learn the initial review of documents received to ensure that they are mathematically correct, sufficiently authorised, and conform to regulatory requirements.
• Develop skills in the inputting to the Oracle Financials system of authorised invoices, receipts, claims and the matching of invoice records.
• Learn to reconcile items received into the Bank Account with transactions input into the Oracle system.
• With the support of colleagues, learn the processes for filing documents.
• Learn to prepare and send documents for imaging.
• Learn to work with suppliers to check correct entry of bank account details, email addresses and respond to their queries.
• Learn to provide guidance to staff regarding invoices, expenses, and payments processes. Managing those expense claims that it is necessary to query or return.
• Develop skills in the receiving and checking of banking deposits from departments; the reimbursing of departmental Petty Cash floats and the daily balancing and reconciliation of cash as well as preparing cash and cheques for banking.
• With support, allocate income received into the University Bank Account and investigate unidentified payments received into the University Bank Account, where necessary liaising with sponsors, donors and customers of the University.
• Learn to support departments in the use of the University’s Online Store facility.
• Assisting with maintaining finance records, ensuring accurate physical and electronic records are kept and that they are complete and up-to-date.
• Assisting with preparing reports for month end reporting and reviewing the open purchase orders/ closed for receiving purchase orders reports on a regular basis.
• With support, preparing any necessary financial documentation, including general ledger journals with a full audit trail.

In the execution of these roles and responsibilities the post holder will at all times:

• Abide by local and University rules and codes of practice with regard to Health and Safety.
• Work with discretion and confidentiality when dealing with personal data or information.

Whichever department you choose to be considered for (on successful completion of our initial screening process) you will find that you are supported and inspired to succeed within your role.

Please note that departments are in a variety of locations across the centre of Oxford and Headington.

Key Details

Vacancy Title

Apprentice Accounts or Finance Assistant - University of Oxford - Various Departments and Locations

Employer Description

We are the largest employer in Oxfordshire with around 16,000 staff working in and around Oxford in a huge range of roles. Our apprentices are never on their own and will benefit from a supportive environment working in collaboration with the rest of our committed team. You will also be supported by the central apprenticeship team and you will join our growing network of apprentices within the university. You will have the opportunity to become an apprenticeship ambassador for the University and region. We will provide you with a welcoming and inclusive workplace, offering support and development opportunities that will enable you to progress and do your best work. We recognise diversity as our strength, vital for innovation and creativity, and we aspire to build a truly diverse community, which values and respects every individual’s unique contribution.

Vacancy Location

University Offices Wellington Square Oxfordshire OX1 2JD

Wage Frequency

Custom

Number of Vacancies

6

Vacancy Reference Number

1000301829

Key Dates

Apply From

12/02/2025

Closing Date For Applications

2025-05-12 23:59:59

Interview Begin From

Possible Start Date

2025-09-01 00:00:00

Training

Training to be Provided

Duration:

• 13 months practical training period, plus 3 months for End Point Assessment.

Delivery model:

• Work-based training with your employer.
• Day release during term time (approximately 1 day a week at either Abingdon or Witney Campus).
• Level 2 Functional Skills in Maths and English (7 days at college for each, if required).
• Off the job training will count for at least 6 hours a week of an apprentice’s time at work.

Qualifications included:

• AAT Level 2 Foundation Certificate in Accounting.
• Level 2 Accountants or Finance Assistant Apprenticeship.

End Point Assessment:

• In-tray test.
• Portfolio.
• Structured Interview.

Learning Provider

ABINGDON AND WITNEY COLLEGE

Skills Required

Communication skills, IT skills, Attention to detail, Logical, Team working, MS Excel, Outlook and Word, Discretion / confidentiality, Time management skills.

Apply Now