Anaesthetic Administrator

University Hospital Southampton NHS Trust; Southampton; On-site; GBP 28,000 - 31,000; Full time

Job summary

University Hospital Southampton NHS Trust is pleased to offer a Band 4 Anaesthetic Administrator opportunity to join the Anaesthetic Department.

The post involves compiling rotas, coordinating staffing for operating lists, and liaising with clinicians. It requires discretion, accuracy and the ability to work independently; the closing date is 18 November 2026.

We provide flexible working where possible, access to NHS discounts, a generous pension scheme and at least 35 days leave (pro rata).

Qualifications

• RSA2 word processing/typing or equivalent.
• GCSE (or equivalent) with pass in English.
• NVQ3 in business and administration policies.
• Experience of the NHS.
• Previous experience in a busy hospital environment.
• RSA3 certification.

Responsibilities

• Compile and maintain rotas for allocation of medical staff to operating lists.
• Re-deploy staff in response to changes in the clinical complexity and list requirements.
• Compile and maintain night and weekend rotas for trainee staff.
• Communicate with Clinical Theatre Operations Managers to keep rosters up to date.
• Organise and prioritise your own workload.

Skills

Excellent administrative skills

Organisational skills

Patient & clinician liaison

Independent working

Education

GCSEs (English)

NVQ3 in Business & Admin

RSA2 Word processing/typing

RSA3

Job description

Anaesthetic Administrator

The closing date is 18 November 2026

University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.

Job Title: Anaesthetic Administrator

Contract Type: Permanent

Under current Home Office rules, this role is not eligible for Skilled Worker visa sponsorship.

Please be advised that this vacancy may close earlier than stated if we receive a large number of applications.

Main duties of the job

This is an exciting opportunity to join our team as a Band 4 Anaesthetic Administrator to support the Anaesthetic Department at University Hospital Southampton.About the team:You will be an intrinsic member of the Anaesthetic Administration team. Your other key working relationships will be with Consultant & Trainee Anaesthetists, Care Group Clinical Lead, Medical Students, Clinical Theatre Operational Managers, Clinicians from other Care Groups and Bed Managers.

About us

As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated 'Good' by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.

• We support flexible working and will consider requests taking into account the needs of the service.
• UHS employees are able to access a range of NHS discounts.
• UHS employees are entitled to a minimum of 35 days paid holiday (pro rata).
• We offer a generous pension scheme.

Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 30% lower than London and 17 schools rated outstanding by Ofsted.

We believe that using technology wisely shows strong time management and commitment to innovation. However, personalising your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information.

Job responsibilities

The successful candidate will be responsible for : Compiling and maintaining rotas for the allocation of all medical staff to operating lists. Re-deploy staff in response to unforeseen changes in the clinical complexity of procedures, last minutes changes to availability of staff and list requirements. You will compile and maintain night and weekend rotas for the allocation of all medical trainee staff. Communicate on a regular basis with the Clinical Theatre Operations Managers and Surgical Specialities to maintain up to date roster allocations. You will be responsible for organising and prioritising your own workload.

What were looking for: You will need to have excellent administrative and organisational skills. The confidence to work with patients and senior clinicians. The ability to work independently.

Person Specification

Physical requirements of the post

• Health and physical abilities sufficient for the post (if necessary with reasonable adjustments with respect to the Equality Act/Disability Discrimination Act).
• To be able to sit at a PC for fairly long periods of time.

Qualifications / training required

• RSA2 word processing/typing or equivalent
• As a minimum, to be educated to GCSE (or equivalent) standard with a pass in English
• Knowledge of business and administration policies to NVQ3 standard
• Experience of the NHS
• Previous experience of working in a busy hospital environment
• RSA3

Previous or relevant experience necessary

• Experience as a secretary or administration assistant in a customer focused environment.

Special requirements of the post

• To demonstrate a good understanding of the importance of confidentiality and data protection.
• Ability to work autonomously and be part of a team.
• Friendly and approachable manner.
• To be polite, sympathetic, patient and diplomatic
• Able to work on initiative

Trust Values

• Working Together
• Always Improving

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

University Hospital Southampton NHS Trust

£28,392 to £31,157 a yearPer annum - Pro rata