Amendment officer

University College London Hospitals; Greater London; On-site; GBP 38,000 - 47,000; Full time

Job summary

University College London Hospitals NHS Foundation Trust is seeking a capable administrator to advise researchers on research amendments within the RM&G team. The role bridges sponsorship and hosted amendment reviews and offers development opportunities.

You will communicate with senior clinicians and academic staff, maintain amendment logs, and ensure timely review and approval across UCL and UCLH sponsored studies.

Qualifications

• Educated to Degree Level, or significant equivalent qualification or work-based experience.
• Knowledge of research governance, including legal requirements relating to research
• Relevant administrative experience in an R&D or research administration environment
• Data analytical skills including collection and analysis of multiple sources of information
• Communicating information in various forms to stakeholders at all levels
• Producing reports and summaries of performance and/or activity
• Analysing working practices; recommending and implementing policies/procedures

Responsibilities

• Manage end-to-end processing of amendment submissions for UCL/UCLH-sponsored studies and all hosted studies, ensuring timely review, approval and communication to sites.
• Ensure timely and accurate handover of amendments to other JRO teams in accordance with agreed processes.
• Maintain amendment logs and trackers in EDGE and file/retrieve core documentation when necessary.
• Monitor performance against amendment turnaround targets and provide updates to investigators and stakeholders.
• Produce concise amendment activity reports and metrics; escalate risks or delays to senior JRO staff as appropriate.
• Provide guidance to study teams on amendment categories and documentation; engage in outreach activities, including presentation of amendments.

Skills

Research governance knowledge

Data analysis

Stakeholder communication

Report writing

Education

Degree level or equivalent

Job description

Site University College London Hospitals Town London Salary £38,488 - £46,852 Per annum inclusive of HCAS Salary period Yearly Closing 16/11/2026 23:59

The use of AI is monitored and if applicants have used it, then they are required to declare this in their supporting statement.

Artificial intelligence (AI) is a set of technology that can perform various tasks that typically required human intelligence. Your application is your opportunity to demonstrate to us how you meet the requirements of the role.

We recognise that AI tools can support accessibility, equity and confidence for applicants. However, it’s important that examples and responses genuinely reflect your own experience and abilities, as these will be explored further during the selection process. AI must not be used to provide misleading or false information during any stage of the application journey.

University College London Hospitals NHS Foundation Trust is committed to ensuring that its recruitment processes are carried out with integrity, transparency, and fairness for all applicants. To help maintain these standards, we ask candidates to provide accurate and truthful information throughout the recruitment process.

If incorrect or misleading information is identified, this may affect the progression of an application, any employment offer, or continued employment. As part of our due diligence, the company may verify the information provided by applicants and take appropriate act ion where necessary.

We do not charge applicants any fees at any stage of the recruitment process, including applications, interviews, sponsorship arrangements, pre-employment checks, or employment offers. All vacancies are advertised through TRAC/NHS Jobs and candidates are assessed solely on their skills, qualifications, experience, and suitability for the role. If you are asked to make a payment in connection with an NHS job opportunity, please treat this as suspicious and contact the organisation directly using the details published on our official career's website.

Reporting to the Research Management and Governance Manager, a talented and experienced individual is sought to advice researchers on research amendments. Key member of Research Management and Governance team of JRO, the postholder will review and approve research amendments for UCL and UCLH sponsored studies as well as amendments received for studies hosted by UCLH. It is a cross cutting role between sponsorship and hosted amendment reviews. If offers excellent all round developmental opportunity.

A self-starter, you will have excellent organisational skills with a good understanding of research management and governance. You will also be expected to have knowledge of access, arrange and confirm ( AAC) site level review. You should be pragmatic and have proven ability to communicate effectively with senior clinicians, academic staff and other health service professionals to help deliver this challenging agenda within a dynamic multi-disciplinary environment.

The post holder will be required to maintain a good working relationship and a high level of customer service with R&D and BRC teams as well as external stakeholders.

This is an exciting role to support research at UCLH within a dynamic RM&G team what values team work and supporting each other.

Main duties of the job

• Manage end‑to‑end processing of amendment submissions for UCL/UCLH‑sponsored (non‑MHRA regulated) studies and all UCLH‑hosted studies, ensuring timely review, approval and communication to sites.
• Ensure timely and accurate handover of amendments to other JRO teams in accordance with agreed processes.
• Maintain accurate amendment logs and trackers in EDGE ( and/or any applicable system) and, where required; file and retrieve core documentation when necessary.
• Monitor performance against amendment to turnaround targets; provide clear, regular updates to investigators and stakeholders.
• Produce concise amendment activity reports and metrics; escalat e risks or delays to senior JRO staff as appropriate.
• Provide guidance to study teams on amendment categories, required documentation and local capacity/capability implications. Engage in outreach activities, including presentation of amendments
• Undertake general administrative tasks to support JRO operations as allocated by senior staff.

Working for our organisation

University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.

We provide first-class acute and specialist services across eight sites:

• University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)
• National Hospital for Neurology and Neurosurgery
• Royal National ENT and Eastman Dental Hospitals
• University College Hospital Grafton Way Building
• Royal London Hospital for Integrated Medicine
• University College Hospital Macmillan Cancer Centre
• The Hospital for Tropical Diseases
• University College Hospital at Westmoreland Street

We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women’s health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.

We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040.

Detailed job description and main responsibilities

For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.

Come and be a part of the best NHS trust in England to work for, according to our staff*

* UCLH top trust to work at in England - In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England – for the third year in a row.

UCLH recognises the benefits of flexible working for staff – To find out more, visit: Flexible working .

To discover more about what makes UCLH a great place to work, visit: Why Choose UCLH?

Person specification

Knowledge and Qualifications

• Educated to Degree Level, or significant equivalent qualification or work-based experience Knowledge of research governance, including legal requirements relating to research
• Relevant administrative experience in an R&D or research administration environment
• Data analytical skills including collection and analysis of multiple sources of information
• Communicating information in various forms to stakeholders at all levels
• Producing reports and summaries of performance and/or activity
• Analysing working practices; recommending and implementing policies/proced