Alumni Events Assistant

PROSPECTUS; London; Hybrid; GBP 25,000 - 32,000; Full time

Job summary

A prestigious postgraduate institution is seeking a temporary Alumni Events Assistant to support the Advancement and Alumni Relations Team. This hybrid full-time role involves event logistics, guest interactions, and administrative tasks, requiring proficiency in Microsoft Office and experience in fundraising or higher education events.

Qualifications

• Previous events experience, ideally within fundraising or higher education.
• Strong organisational and communication skills are essential.
• Experience with database management required.

Responsibilities

• Assist with event logistics, invitation lists, and RSVPs.
• Organise a welcome desk and greet guests on event days.
• Handle data entry and distribute branded items.

Skills

Organisational skills

Communication skills

Database management

Proficiency in Microsoft Office

Tools

Raiser’s Edge

Job description

Prospectus is delighted to support a prestigious postgraduate institution in recruiting a temporary Alumni Events Assistant. This full-time role (35 hours/week) is hybrid, requiring three days per week onsite in Battersea. From September, the role will move to South Kensington. Some early evening/weekend work may be required from time to time. The position is due to start the week of Monday 7th July and will run until the end of October 2025.

Supporting the Advancement and Alumni Relations Team, you’ll assist with event logistics, invitation lists, RSVPs, data entry (Raiser’s Edge), and general administrative tasks. On event days, duties include organising a welcome desk, greeting guests, ordering name badges, and distributing branded items.

The ideal candidate must have previous events experience, ideally within fundraising, alumni relations, or higher education. Strong organisational and communication skills are essential, as is experience with database management. Proficiency in Microsoft Office is required, along with prior use of Raiser’s Edge.

The post is looking to start from the week of Monday 7th July, so you will need to be available to meet these timeframes for consideration.