Alpha & Groups Ministry Coordinator

New Wine; Oxford; On-site; GBP 30,000 - 45,000; Full time

Job summary

New Wine in Oxford is seeking an Alpha & Groups Ministry Coordinator to connect individuals to meaningful communities through Alpha and Groups.

This role involves strategic planning, strong relational presence, and operational delivery to foster a welcoming church environment, supporting guests from first contact to deeper integration.

Qualifications

• Committed Christian aligned with the vision and values of St Aldates Church.
• Strong organisational skills and excellent attention to detail.
• Experience supporting or leading Alpha International.
• Ability to manage multiple moving parts simultaneously.

Responsibilities

• Coordinate the planning and delivery of Alpha courses.
• Facilitate the process of connecting people into Groups.
• Build strong awareness of Group leaders and community dynamics.
• Support guest integration after Alpha.

Skills

Organisational skills

Verbal and written communication

Relational intelligence

Strategic thinking

Pastoral awareness

Education

Experience supporting or leading Alpha International

Experience in small groups ministry

Experience in hospitality, event planning or pastoral ministry

Tools

ChurchSuite

CRM platforms

Job description

Purpose of the Role

The Alpha & Groups Ministry Coordinator plays a key role in helping people move from first encounter to meaningful belonging at St Aldates.

This role sits at the heart of two significant ministry pathways: Alpha and Groups.

Alpha is one of the primary ways people explore faith, encounter Jesus, and begin their journey into church life. Groups are one of the primary ways people build community, deepen discipleship, and grow in belonging.

These ministries are deeply connected.

Alpha often serves as the front door into community, and Groups are one of the primary places where faith is sustained, deepened and lived out.

This role exists to strengthen that journey.

The Alpha & Groups Ministry Coordinator reports to the Head of Groups and works in close partnership with the Alpha Lead to help create a clear and intentional pathway from Alpha into Groups and wider church community.

This is a ministry coordination role requiring ownership, strong relational intelligence, organisational excellence and the ability to think strategically whilst delivering practically.

About St Aldates

Our vision is to invite people to encounter Jesus, equip people to follow Jesus in every area of their lives, and envision people to transform their communities. We are excited about what God is doing in our midst. We are seeing people come to faith in Jesus on a weekly basis, and we are pioneering new ways of discipling people to make a difference in every area of their lives. As a city‑centre church with a congregation of 1600+, we have hundreds of volunteer leaders and teams across our ministries, leading Aldates Groups, Alpha, student ministry, Aldates Kids and Youth. We have four services every Sunday, one of which is broadcast live. Our staff team consists of 40+ Ministry and Operations leaders. In addition, the School of Ministry recruits 10‑12 students annually who work alongside Ministry leaders.

Key Tasks and Responsibilities

Groups Ministry

The Alpha & Groups Ministry Coordinator will support the ongoing health and growth of the Groups ministry by helping people connect into meaningful community and supporting the systems and relationships that sustain it.

Connection & Onboarding

• Facilitate the process of connecting people into Groups
• Follow up with those exploring Groups
• Help identify suitable Groups for individuals based on stage of life, location and community fit
• Support smooth onboarding into Groups and community life

Groups Systems & Administration

• Maintain and develop Groups systems, primarily through ChurchSuite
• Keep Group leader and Group information accurate and up to date
• Track Group availability and capacity
• Develop and improve systems to support effective connection into Groups
• Act as a key point of contact for Group leaders
• Support communication with Group leaders
• Help coordinate Group leader gatherings and training opportunities
• Support the organisational health of the Groups ministry

Community Immersion & Relational Connection

This role requires deep immersion in the life of the church.

• Build strong awareness of Group leaders and community dynamics
• Understand the relational ecosystem of the church
• Help people make meaningful relational connections
• Identify where people may best belong

Alpha Operations

• Coordinate the planning and delivery of Alpha courses from preparation through to follow‑up
• Manage Alpha registrations, guest communications, table allocations and attendance tracking
• Maintain effective systems and accurate records through ChurchSuite and other relevant tools
• Ensure all practical arrangements for Alpha sessions are in place, including hospitality, room setup, resources and logistics
• Coordinate communication across teams supporting Alpha, including welcome, hospitality, prayer, production and events
• Support Alpha weekends, Alpha Saturdays and Alpha Sundays

Partnership with the Alpha Lead

• Help translate vision into practical delivery
• Support planning and strategic conversations
• Identify opportunities for growth and improvement
• Carry substantial ownership of operational delivery
• Support both practical and strategic aspects of the ministry
• Support recruitment, onboarding and scheduling of Alpha volunteers
• Coordinate rotas and volunteer communication
• Help create a healthy and supported volunteer culture
• Assist in volunteer training and development

Guest Journey & Integration

• Help ensure Alpha guests feel welcomed, known and connected
• Build strong follow‑up pathways after Alpha
• Support transition from Alpha into Groups and wider church life
• Help identify next steps for guests exploring faith and community

Sunday Ministry Presence

Sunday presence is a core and intentional part of this role.

The Alpha & Groups Ministry Coordinator will serve as a visible and relational presence on Sundays to help strengthen the connection between Sunday gatherings and weekday discipleship pathways.

• Welcoming and connecting with new people
• Helping identify next steps into Alpha and Groups
• Following up key conversations
• Building relationships across the congregation
• Supporting Alpha Sundays and Group integration
• Helping people move from attending church to belonging in community
• Work closely with the Head of Groups and Alpha Lead to ensure aligned ministry vision and effective delivery
• Collaborate with Operations, Events, Creative and Communications teams
• Participate fully in staff prayer rhythms, meetings and wider church life
• Support wider ministry needs of the church where required

Person Specification

• Committed Christian aligned with the vision and values of St Aldates Church
• Passion for evangelism, discipleship and community‑building
• Strong organisational skills and excellent attention to detail
• Excellent verbal and written communication skills
• Strong relational intelligence and warmth
• Ability to build trust quickly with guests, volunteers and leaders
• High initiative and ownership
• Ability to think strategically whilst delivering operationally
• Strong pastoral awareness and relational discernment
• Ability to manage multiple moving parts simultaneously
• Proactive, adaptable and servant‑hearted attitude
• Willingness to work Sundays, evenings and occasional weekends
• Experience supporting or leading Alpha International
• Experience in small groups ministry
• Experience in church systems and CRM platforms
• Experience in hospitality, event planning or pastoral ministry
• Experience working in a church staff team