Aircraft Sourcing Specialist

VistaJet; London; On-site; GBP 100,000 - 125,000; Full time

Job summary

A leading aviation company is seeking a Sourcing Specialist in London to support its operations. This role involves sourcing aircraft availability, coordinating with various internal departments, and negotiating contracts. Ideal candidates will have at least 1 year of experience in private aviation or high-end travel and strong problem-solving skills. A shift-based and fast-paced environment is to be expected.

Qualifications

• 1+ year of experience in private aviation, high-end travel, or similar demanding industries.
• Demonstrated composure and sound decision-making in high-pressure situations.
• Comfortable working in a shift-based, fast-paced environment.

Responsibilities

• Source aircraft availability from the charter market and coordinate with Fleet Sales.
• Collaborate with internal departments to respond to aircraft requests.
• Negotiate with partner operators for best-value aircraft.

Skills

Strong problem-solving skills

Attention to detail

Strong communication skills

Tools

Avinode

Salesforce

Job description

Job Profile

Vista is leading the change in providing the most advanced flight solutions at the very best value – anytime, anywhere. Through flights organized by its VistaJet and XO branded services, Vista Global is the largest charter operator by hours flown in a highly fragmented private aviation industry.

This is a 24/7, shift-based function within the Vista Global Sourcing team. The Sourcing Specialist is responsible for identifying market availability and providing aircraft options at short notice or in advance. The role supports both Vista and XO products and plays a key part in delivering world-class solutions across Sales and Client Services.

Responsibilities

• Source aircraft availability from the charter market and coordinate with Fleet Sales on global fleet pricing.
• Collaborate with internal departments, including Fleet Sales, Fleet Planning, Client Services, Sales, and Operational teams, to respond to aircraft requests and coordinate follow-ups.
• Operate in alignment with recovery SOPs and partner with key stakeholders.
• Provide solutions within service timelines and budget constraints.
• Maintain data integrity through timely documentation and updates across internal systems.
• Keep clear records of sourcing activity to support audits, case reviews, and reporting.
• Negotiate with partner operators to secure the best-value aircraft with strong margin performance.
• Finalize contracts for off-fleet solutions and ensure invoice accuracy.
• Support de-risking strategies as directed by the Fleet Planning and Sourcing leadership teams.
• Engage in ongoing learning and development to scale with company and industry growth and expand sourcing capabilities.

Requirements

• 1+ year of experience in private aviation, high-end travel, or similarly demanding industries.
• Strong problem-solving skills and attention to detail.
• Demonstrated composure and sound decision-making in high-pressure or time-sensitive situations.
• Growth mindset with a continuous improvement approach.
• Strong communication skills and ability to work cross-functionally across global teams.
• Comfortable working in a shift-based, fast-paced environment.
• Experience working with sourcing platforms such as Avinode, Salesforce, and similar tools.