AI Hub Coordinator (Part-time)

University of Oxford, Dept of Computer Science; Oxford; Hybrid; GBP 60,000 - 80,000; Part time

Job summary

A renowned educational institution based in Oxford is seeking an AI Hub Coordinator to manage events for the AI Hub. The successful candidate will coordinate both in-person and virtual activities, engage with stakeholders, and maintain logistics. This part-time role is fixed-term with potential for extension, allowing for flexible working arrangements.

Benefits

Excellent contributory pension scheme

38 days annual leave

Comprehensive range of childcare services

Family leave schemes

Cycle loan scheme

Discounted bus travel and Season Ticket travel loans

Membership to social and sports clubs

Qualifications

• Meticulously organised with experience of planning and delivering large-scale events.
• Ability to develop successful working relationships with a range of stakeholders.

Responsibilities

• Coordinate a programme of in-person and virtual events and activities.
• Manage pre-event planning, documentation, and logistics.

Job description

Overview

We are looking for a meticulously organised AI Hub Coordinator with experience of planning and delivering large-scale events to join our growing operational team, based at the University of Oxford’s Department of Computer Science. The AI Hub Coordinator will play a pivotal role within our fast-paced, world-leading hub, coordinating a programme of in-person and virtual events and activities, including workshops, seminars, meetings and conferences. This will involve pre-event planning, creating and maintaining accurate documents and processes, and on-the-day event logistics. The successful candidate will also be required to develop successful working relationships with a range of stakeholders. This role is offered with part-time hours (0.4 FTE), on a fixed-term basis for an initial 12 months, with a possibility of extension. Flexible and hybrid working patterns will be considered.

The AI Hub

The EPSRC-funded Erlangen AI Hub brings together leading minds from across the UK’s mathematical, algorithmic and computational communities, employing foundational tools to break new ground in AI, and redefine its future use to benefit science, industry, the economy and society. The Hub focusses on the mathematics and computational research foundational to AI, which could unlock new, more efficient AI systems. In particular, the Hub seeks new AI breakthroughs by employing theoretical tools from currently underexplored mathematical fields. Led by the University of Oxford and partnered with institutions and industry across the UK, the Hub brings together a diverse cohort of stakeholders. Read more about the AI Hub here: erlangenhub.ox.ac.uk

University of Oxford

The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic.

The Department of Computer Science at Oxford is renowned for pioneering research and teaching across diverse fields, consistently ranking among the best in the world. Our commitment to innovation drives us to tackle complex technological and societal challenges.

What We Offer

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

• An excellent contributory pension scheme
• 38 days annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans
• Membership to a variety of social and sports clubs

Diversity

Committed to equality and valuing diversity.

Application Process

You will be required to upload a supporting statement and an up-to-date CV as part of your online application.

Your supporting statement must clearly demonstrate how you meet each of the essential selection criteria listed in the job description. Applications that do not include a supporting statement or CV, or fail to address the criteria in sufficient detail, will not be considered.

You must already have the right to work in the UK at the time of application. We are unable to sponsor visas for this post.

While we recognise the value of AI tools in assisting with application preparation, submissions that are clearly AI-generated without personalisation or insight will be rejected. It\'s crucial that your application reflects your own experiences and understanding of the role.

The closing date for applications is midday on 10th October 2025. Interviews are expected to be held in mid-October.