Agreements Unit Section Assistant - 12 Months Fixed-Term Contract

International Transport Workers' Federation (ITF); Greater London; Hybrid; GBP 28,000 - 36,000; Full time

Job summary

The International Transport Workers' Federation (ITF) invites applications for the Agreements Unit Section Assistant to join the Maritime Operations - Agreements Team on a 12-month fixed term contract. The role focuses on processing ITF Agreement applications, monitoring consultations, and assembling evidence for beneficial ownership while representing ITF to shipowners and affiliated unions.

The successful candidate will work with internal and external stakeholders to resolve ITF Agreements,

Qualifications

• Maritime background preferred or desirable.
• Experience in maritime fields and trade unions is advantageous.
• Intermediate skills in Word and Excel.
• Experience in general administration and data entry.
• Excellent written and verbal communication; ability to build relationships across cultures.
• Speaking a second language is an advantage.

Responsibilities

• Process ITF Agreement applications and monitor consultations.
• Assemble and verify evidence for beneficial ownership documentation.
• Represent ITF to shipowners, their representatives and affiliated unions in collective bargaining processes.
• Identify sources of payment receipts for Welfare Fund and membership fees; prepare related documentation.
• Coordinate with internal and external stakeholders to resolve ITF Agreements and other issues.
• Provide narrative reports for decision-making bodies within ITF structures.

Skills

Microsoft Word

Microsoft Excel

General administration

Data entry

CRM (Microsoft CRM)

Communication skills

Second language

Tools

CRM software (Microsoft CRM)

Job description

We are looking for a detail-oriented and proactive person to join the ITF’s Maritime Operations - Agreements Team on a 12-month fixed term contract.

This is an exciting opportunity to play a key role in supporting Maritime unions affiliated to the ITF to provide decent working conditions for Seafarers world-wide. We offer a modern, hybrid working pattern, allowing you to split your time between 3 days in the office and 2 days working from home, ensuring a healthy work-life balance while remaining connected to the team.

About The Role

The Agreements Unit Section Assistant will be responsible for processing of ITF Agreement applications, monitoring consultations, assembling and verifying evidence in support of beneficial ownership; representing the ITF to shipowners and their representatives, affiliated unions and ITF Inspectors in connection with collective bargaining agreement processes and related matters; responsible for identifying source of payment receipts relating to Welfare Fund, including unallocated payments receipts and membership fees and preparing special agreements and related documentation.

The role will work with internal and external stakeholders to resolve ITF Agreements and other issues; secure the active interests of ITF’s aims and objectives and provide narrative reports for relevant decision-making bodies including constitutional and non-constitutional entities within ITF structures.

About The You

A professional, with Maritime background, and have previous experience working for related maritime fields and trade union experience are desirable. Competent in Microsoft Word and Excel at intermediate level; broad experience in general administration and data inputting as well as knowledge of and experience working on database such as Microsoft CRM. High level communication skills, both verbally and in writing are key requirements, plus a proven ability to develop positive relationships with organisations and individuals across diverse cultures. Due to the nature of the organisation and the role, speaking a second language would be an advantage.

Further details about the role and the person specification are found in the attached Job Description.

While we aim to keep this advert open for the specified duration, we reserve the right to close it early should a sufficient volume of suitable candidates be reached prior to the closing date.

Please note interviews will be held in our London office.

The International Transport Workers' Federation (ITF) is a global union federation of transport workers' trade unions. Our HQ is in London with International offices include Amman, Hong Kong, Nairobi, Montreal, New Delhi, Abidjan, Rio, Tokyo, Singapore, and Sydney.

Purpose

• To promote respect for trade union and human rights worldwide
• To work for peace based on social justice and economic progress
• To help our affiliated unions defend the interests of their members
• To provide research and information services to our affiliates
• To provide general assistance to transport workers in difficulty

Values

At the ITF, our values are at the heart of all that we do. We demonstrate solidarity. We are democratic. We are dynamic. We are determined. We are dedicated to bringing together a diverse group of people to truly strengthen the ITF as the global voice for transport workers. Find out more about our values.

Equal Opportunities Statement

At the ITF, we are committed to providing an inclusive environment for our team and our affiliates. We see the diversity of our staff as a source of intelligence and our strength. This means that we work creatively to make the most of the unique experiences and perspectives. We are an equal opportunities employer. We welcome all applications regardless of gender, marital status, sexual orientation, pregnancy, race, migration status, colour, ethnic origin, nationality, religion or beliefs, disability, age, political opinions or trade union affiliation or activity.