Agreement Coordinator - Rent Events

Stonegate Group; Birmingham; On-site; GBP 30,000 - 42,000; Full time

Job summary

Stonegate Group, the UK's largest operator of pubs, bars and late-night venues, is seeking an Agreement Coordinator (Rent Events). You will manage key administrative workflows for Market Rent Only and cyclical rent reviews, plus variations to agreement terms for our Pub Partners estate, and handle lease assignments and new free-of-tie leases.

You will work with Lease Development Managers, Valuation Managers, regional managers, solicitors and the Pubs Code Adjudicator, ensuring compliant,

Qualifications

• Evidence of administration experience and accurate working.
• Experience maintaining office and administrative systems.
• Attention to detail and ability to produce critical business documents.
• Ability to prioritise own workload.
• Strong interpersonal and communication skills with internal/external contacts.
• High competency in Word, Excel and Outlook.
• Interest in Stonegate Group and the industry.
• Supportive of team working and adaptable to change.

Responsibilities

• Administration of the MRO process
• Administration of the rent review process
• Administration of the assignment process for all leases
• Administration of the new let process for free of tie leases
• Administration of the Craft Union Tenancy, MSA and intercompany leases
• Administration of all variations to existing agreements including deed of variations, lease assignments and side letters
• Record information on internal systems, check approval levels and adherence to company policy and the Pubs Code, obtain and process required documents and information, instruct and liaise with solicitors, Regional Managers, Valuation Managers, and publicans to progress through to completion
• Ensure agreements are completed with accurate legal documentation and ingoing funds collected and processed
• Administration of correspondence received in the Pubs Code mailbox
• Maintain customer details, rent schedules and agreement information on the company database accurately and within agreed timescales
• Carry out inductions for Operational and head office staff

Skills

Administration experience

Office systems

Attention to detail

Prioritisation

Interpersonal skills

Microsoft Office

Tools

Excel

Word

Outlook

Job description

About Us

Stonegate Group is the UK’s largest operator of pubs, bars, and late-night venues, including Slug & Lettuce, Be At One, and Popworld, to name a few. We’re proud of our diverse portfolio and deeply committed to creating an inclusive culture that embraces individuality in all its forms—including neurodiversity. By fostering an environment where everyone feels welcome, valued, and supported, we reflect the vibrant communities we serve and empower our people to thrive..

About Us

Stonegate Group is the UK’s largest operator of pubs, bars, and late-night venues, including Slug & Lettuce, Be At One, and Popworld, to name a few. We’re proud of our diverse portfolio and deeply committed to creating an inclusive culture that embraces individuality in all its forms—including neurodiversity. By fostering an environment where everyone feels welcome, valued, and supported, we reflect the vibrant communities we serve and empower our people to thrive..

The Opportunity

As Agreement Coordinator (Rent Events), you will manage the key administrative workflows of Market Rent Only (MRO) and cyclical rent reviews together with all permanent or material variations to agreement terms for our Pub Partners estate, as well as lease assignments, whilst ensuring compliance to the Pubs Code regulations. The Agreement Co-ordinator will also manage all MSAs and intercompany leases along with free of tie new lease and assignment process.

This is an interesting, fast paced role dealing with many internal stakeholders including Lease Development Managers, Valuation Manager and Regional Managers, along with our external solicitors and the office of the Pubs Code Adjudicator.

Key Responsibilities

• Administration of the MRO process
• Administration of the rent review process
• Administration of the assignment process for all leases
• Administration of the new let process for free of tie leases.
• Administration of the Craft Union Tenancy, MSA and intercompany leases.
• Administration of all variations to existing agreements including deed of variations, lease assignments and side letters
• Record information on internal systems, check approval levels and adherence to company policy and the Pubs Code, obtain and process required documents and information, instruct and liaise with solicitors, Regional Managers, Valuation Managers, and publicans to progress through to completion.
• Ensure agreements are completed with accurate legal documentation and ingoing funds collected and processed.
• Administration of correspondence received in the Pubs Code mailbox,
• Maintain customer details, rent schedules and agreement information on the company database accurately and within agreed timescales.
• Carry out inductions for Operational and head office staff.

About You

• Evidence of administration experience and accurate working
• Experience of maintaining office and administrative systems and of devising new systems, or improvements to existing ones
• Attention to detail and the ability to manage the production of documents critical to the business.
• The ability to prioritise own workload.
• Highly developed interpersonal and communication skills across a wide range of internal/external contacts
• High competency in Word, Excel and Outlook
• Demonstrable interest in the Stonegate Group and the industry
• Understand, embrace, and work towards delivering the Company’s Mission, Pillars and Values
• Calm, well organised and a self-starter.
• Excellent planning and organisation skills and the ability to respond effectively to changing priorities.
• Fully supportive of team working.
• Willingness to learn and adopt new ways of working with a positive attitude and approach to improve efficiencies.

What makes Stonegate a great place to work?

At Stonegate, we believe that when you feel your best, you do your best. That’s why we’re committed to supporting the health, happiness, and overall wellbeing of every team member. From lifestyle perks and flexible support to mental health resources, our benefits are designed to help you thrive, both in and out of work.

• 25 days of annual leave, plus 8 bank holidays, with the option to purchase up to 5 additional days of leave each year
• Bonus Scheme
• Access to discounted Private Medical Insurance through Vitality
• Exclusive discounts on Dental Insurance
• Reward Card via the MiXR app, giving you and your friends 25% off food and drinks as well as VIP entry across our Managed Estate
• Life Assurance which gives access to Help @ Hand
• Access to your pay early via Stream
• The Stonegate Xtra portal with access to a wide range of high street discounts and offers
• Discounted access to David Lloyd membership
• Award winning Learning & Development programmes to drive your career

If you have a disability as outlined by the Equality Act 2010 and require reasonable adjustments to be made during the recruitment process, please let us know in advance so that any support, aids or adaptations can be put in place to assist you. You can contact us on [e-mail].