Advancement Events Officer

King's College London; City of Westminster; Hybrid; GBP 40.000 - 45.000; Vollzeit

Benefits dieser Stelle

Hybrid working

London Weighting Allowance

Zusammenfassung

King's College London is seeking an Advancement Events Officer within Philanthropy & Alumni Engagement. You will lead end-to-end planning and delivery of in-person and online events to strengthen relationships with donors, alumni and supporters in the UK and internationally.

The role covers the full lifecycle from invitation and logistics to live delivery and post-event evaluation, working with senior leaders and external partners.

Qualifikationen

• Experience in philanthropy and alumni engagement settings.
• Experience delivering events end-to-end internationally.
• Planning online events and managing speakers and attendee experience.
• Excellent attention to detail and records management.
• Strong written and verbal communication.
• Team player with collaborative approach.
• Collaborative and respectful working style with colleagues.

Aufgaben

• Lead end-to-end planning and delivery of in-person and online events and event series.
• Manage events across the full lifecycle: planning, logistics, invitations, briefings, delivery and post-event evaluation.
• Collaborate with the Advancement Events team and with academics, senior leaders and external partners.
• Align event activity with strategic engagement objectives and donor/alumni priorities.
• Contribute to developing the events programme and enhance the supporter experience.

Kenntnisse

Event planning

Stakeholder coordination

Online events

Attention to detail

Communication skills

Teamwork

Collaboration

Tools

Dynamix

CRM systems

Zoom

Microsoft Teams

Jobbeschreibung

The Advancement Events Officer plays a vital role within Philanthropy & Alumni Engagement, delivering high-quality engagement experiences that strengthen King's relationships with donors, alumni and other key supporters in the UK and internationally. The postholder will take responsibility for the end-to-end planning and delivery of a diverse portfolio of in-person and online events and event series, supporting donor and alumni engagement, cultivation, stewardship and relationship-building. They will manage events across the full lifecycle, from initial planning, logistics, invitations and stakeholder briefings through to live delivery, guest experience and post-event evaluation. The role will also work collaboratively with the wider Advancement Events team to support the delivery of larger and more complex events. Working closely with colleagues across Philanthropy & Alumni Engagement, academics, senior leaders and external partners, the Events Officer will build strong working relationships and ensure activity is delivered to a consistently high standard and aligned with strategic engagement objectives. They will also contribute to the continuous development of the events programme, identifying opportunities to enhance the supporter experience and maximise the impact of events. This is an exciting time to join the team, with the postholder playing an active role in delivering key institutional priorities, including King's fundraising campaign and Bicentenary programme, creating memorable opportunities to engage King's donor and alumni communities. This is a full-time post offered on an indefinite contract. P&A operates a hybrid working approach, with a minimum of 40% of time in the office, typically two days per week.

The Equality Act of 2010 protects the rights of our students and staff and provides a framework to fulfil our duties to eliminate unlawful discrimination, harassment and victimisation and in addition, to advance equality of opportunity and foster good relations between those who share a protected characteristic and those who do not. At times, this will include balancing rights and beliefs that can feel in tension. We are committed to free speech and to academic freedom, believing that our foundational purpose as a university, is to create spaces where a wide range of ideas, including ideas that are controversial, can be discussed and debated, and where members of our community can express lawful views without fear of intimidation, harassment or discrimination. When engaging in the robust exchange of ideas, we ask that our community is mindful of our Dignity at King's guidance.

We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the person specification section of the job description. We reserve the right to close adverts early due to the volume of applications we receive. While the closing date may change, all adverts will close at 23:59 to allow sufficient time for applications to be submitted on that day. In P&A we want to build a diverse team, which represents the communities served by the organisations we support. We therefore particularly encourage applications from candidates who are likely to be underrepresented. We are open to discussing flexible working arrangements, including part-time, compressed hours and/or job shares, as appropriate and in the context of the business needs associated with the role.

Essential criteria

• Demonstrable experience of working within a philanthropy and alumni engagement setting, with an understanding of how events support donor and alumni engagement, relationship-building and stewardship
• Experience of independently delivering and supporting high-quality events end-to-end internationally, from initial planning, external supplier management and stakeholder coordination through to on-the-day delivery and post-event follow-up
• Demonstrable experience of planning, coordinating and delivering online events and event series, including managing speakers, content, event platforms and the end-to-end attendee experience.
• Excellent attention to detail, with the ability to maintain accurate records, process information carefully and follow established procedures.
• Excellent written and verbal communication skills, with the confidence to communicate professionally with a range of audiences.
• Ability to work effectively as part of a team and contribute positively to a collaborative working environment.
• Ability and commitment to working in a truly collaborative and respectful way with colleagues, taking accountability for actions and supporting P&A's ambitions as a whole Directorate.

Desirable criteria

• Experience supporting the delivery of events, meetings, conferences or engagement activities.
• Experience of working with Dynamix, CRM systems or event registration platforms, with an understanding of the importance of accurate data management.
• Knowledge of online event platforms such as Zoom, Microsoft Teams or similar virtual event tools.
• Experience of processing invoices, purchase orders or other financial administration.
• Experience of gathering event feedback and maintaining event records to support reporting and evaluation activities.

Philanthropy & Alumni Engagement (P&A) provides a fundraising and alumni engagement function in support of King's College London. We are proud to work with colleagues across the university and its health partners to help them serve society through world-leading education, research and healthcare. Our work also includes a partnership with the Maudsley Charity in support of children's mental health initiatives between the university's Institute of Psychiatry, Psychology and Neuroscience and the South London & Maudsley NHS Trust.

We are a committed team that brings together fundraisers working across different channels, alongside colleagues who promote King's College London's engagement with its worldwide alumni community. Our work is underpinned and enhanced by a range of dedicated professionals in supporting areas covering proposition development, supporter engagement, supporter operations and business operations. We have an impressive, well-established track record of success in securing support that allows the university and partners to deliver on their missions. This includes our global, award-winning World Questions: King's Answers campaign, which set the standard in the sector and enabled us to raise substantial funds to help tackle some of the world's biggest challenges. Ambitious and innovative, the team has won awards such as a CASE Platinum Award for Fundraising and a CASE Gold Award for Donor Relations and Stewardship. We are strongly values-driven with a focus on sustaining an excellent and supportive culture, which we see as key to creating a successful team that can support the university and its partners in making a real and positive difference to the world we live in.

More on King's College London King's College London is an internationally renowned university delivering exceptional education and world-leading research. The university is dedicated to driving positive and sustainable change in society and realising our vision of making the world a better place. Through its commitment to exceptional education, impactful research and genuine service to society, King's College London is creating positive change in its communities, both in London and on the world stage. The Strategic Vision 2029 looks forward to King's College London's 200th anniversary in 2029 and sets out ambitious plans in five key areas:

Educating the next generation of change-makers, At King's, we believe that the diversity of our community and a culture that is welcoming, open, inclusive and collaborative, are great strengths of the university.

Grade and Salary : £39,755 - £44,685 per annum inc London Weighting Allowance Job ID : 162305