Adult Critical Care Network Administrator

Transformation Unit; West of England; Hybrid; GBP 28,000 - 31,000; Part time

Job summary

The Adult Critical Care Network Administrator role at Bristol NHS Foundation Trust is a Band 4, part‑time post (18.75 hours per week) with some home working. The post supports the South West Operational Delivery Network administrative functions, secretarial support, meeting management and reporting across multiple sites in the South West.

The successful candidate will work with senior managers and board members, set up and transcribe meetings in Microsoft Teams, and handle confidential

Qualifications

• Experience of office management and administration support.
• RSA 3 word processing/typing or equivalent.
• Educated to GCSE level with pass in English (C or above).

Responsibilities

• Provide comprehensive PA/secretarial support to the management team.
• Admin support for the South West ODN to deliver whole system work programmes.
• Set up, record and transcribe meetings using Microsoft Teams; take minutes.

Skills

PA/secretarial experience

Word processing

Outlook

Excel

PowerPoint

Publisher

Meeting coordination

Confidentiality & data protection

Education

RSA 3 word processing/typing

GCSE English

Office management qualification

Tools

Microsoft Teams

Job description

Main area Administrator -South West Critical Care Network Grade Band 4 Contract Permanent Hours Part time - 18.75 hours per week (some working from home) Job ref 387-S6628-LMH

Employer Bristol NHS Foundation Trust Employer type NHS Site Bristol Royal Infirmary Town Bristol Salary £28,392 - £31,157 pro rata Salary period Yearly Closing 23/11/2026 23:59

Adult Critical Care Network Administrator

Band 4

North Bristol NHS Trust (NBT) and University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) have merged as of 1 st July 2026 to become Bristol NHS Foundation Trust. This will create an exciting future that brings together the best of both organisations. As a single, strong and sustainable organisation, we will not only be able to deliver better outcomes for our patients and fairer care for our population, but it will also provide greater opportunities for our people.

Bristol NHS Foundation Trust recognise the value of a healthy work-life balance. When applying, speak to us about how we might be able to accommodate flexible working, so your work life fits around your home life.

We particularly welcome applications from Black, Asian and minority ethnic candidates as they are under-represented within the Trust.

Generative artificial intelligence (AI) describes algorithms that can be used to produce new content, including audio, code, images, text, simulations, and videos. It is developing all the time and is now being used as a support mechanism for all kinds of content-based creations. Please note the use of AI is monitored and if applicants have used it then they are required to declare this.

Job overview

This role is designed to support the South West Critical Care Network, in terms of administration and meeting management and reporting. The post will require flexibility to work in various sites across the South West and some working from home. The role is varied, in a small team, but has the opportunity to offer a varied day - no day is the same ! You will be expected to be proactive and take initiatives individually and as part of a team. Key working relationships will include senior managers, ODN Executive Board members, sub-groups, and other personnel from Trusts and the public across the South West. There will be a requirement of cross cover working with other South West Operational Delivery Networks. The post will involve travel and the ability to drive is essential.

Main duties of the job

This post will support the administration for the South West Operational Delivery Network (ODN) to deliver whole system work programmes. The successful candidate will work as part of the ODN team, providing a comprehensive secretarial and administrative support service to the management team for the SW Adult Critical Care Operational Delivery Network. the ability to set up, record and transcribe meetings using Microsoft teams is important as is the ability to take minutes of meetings for sharing. you will need to have proven administration experience.

Working for our organisation

Bristol NHS Foundation Trust brings together more than 28,000 staff to deliver over 160 clinical services across thirteen hospital locations, operating from three main sites at Southmead, Bristol city centre and Weston.

With an annual turnover of £2.3 billion, we are now one of the largest NHS trusts in the United Kingdom. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone’s throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer.

Bristol NHS Foundation Trust values all people as individuals. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we’re meeting our pledge.

Detailed job description and main responsibilities

For a more detailed job description, main responsibilities, and Person Specification, please refer to the job description document attached to this vacancy.

Person specification

Education and Qualifications

• Experience of office management and administration support
• RSA 3 word processing/typing or equivalent level of qualification
• As a minimum to be educated to GCSE (or equivalent) standard with a pass (C or above ) in English

Knowledge and experience

• Experience in providing a comprehensive PA/secretarial service to a senior manager or team.
• Experience in use of Word, Outlook email/calendar, Excel, and PowerPoint and in using Publisher to produce ODN Newsletters
• Evidence of working in a demanding environment
• Experience of working within a clinical network
• Experience of working in the NHS
• Experience in using and maintaining a website.
• Experience of using simple databases for data entry

Skills and ability

• Able to prioritise and manage a large conflicting workload with an ability to work on own initiative
• Demonstrates a good understanding of the importance of confidentiality and data protection
• Excellent telephone/communication and interpersonal skills
• Ability to effectively coordinate meetings and diary commitments, time management skills and attention to detail
• Ability to work autonomously and be part of a team
• Friendly and approachable manner, polite, sympathetic, patient and diplomatic

• As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application to ensure we’re meeting our pledge.
• The Trust is committed to investing in and caring for all our staff. We will support you in maintaining and improving your health and wellbeing, as well as your career development through management and training support - developing exceptional people for exceptional careers.
• BFT is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults.
• To comply with Part 7 of the Immigration Act 2016 all applicants must be able to speak fluent English to an appropriate standard which will be assessed at Interview.
• If you require sponsorship for a visa to work in the UK, to avoid disappointment, please check to ensure you are eligible under the UKVI points based system.
• The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.
• By applying for this post, you are agreeing to Bristol NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job, information will also be transferred into the national NHS Electronic Staff Records system.
• Please be aware of scams – unless specified above, we will only communicate with you via @recruit.trac.jobs or nhs.net e-mails and we will never ask you for any payments.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

If you have problems applying, contact

Address People & Transformation Division North Bristol NHS Trust Southmead Hospital BS10 5NB Telephone [phone]