Admissions Administrator

King's College School Wimbledon; Greater London; On-site; GBP 29,000 - 31,000; Full time

Benefits offered by this job

Contributory pension

Health benefits

Free gym membership

Job summary

King’s College School Wimbledon is seeking an admissions administrator to join a busy team in Wimbledon. You will support the admissions process across all entry points, ensuring a smooth flow of information for applicants and families.

The role requires excellent communication, organisation, and customer service skills, with familiarity in SchoolBase/OpenApply and GDPR practices. Term-time plus four weeks, with benefits and a contributory pension.

Qualifications

• Excellent communication and interpersonal skills.
• Strong organisational abilities and attention to detail.
• Experience in school admissions or similar environment preferred.
• Proficient in Microsoft Office and database systems.
• Familiarity with SchoolBase and OpenApply.

Responsibilities

• Provide exceptional customer service to applicants and families.
• Coordinate admissions processes across entry points.
• Maintain accurate records in school databases.
• Assist with admissions events and communications.
• Protect confidentiality and handle sensitive information.

Skills

Customer service

Organisational skills

Communication skills

Microsoft Office

Database systems

SchoolBase

OpenApply

GDPR knowledge

Team player

Independent worker

Education

Degree or equivalent training

Tools

SchoolBase

OpenApply

Job description

Salary: £29,000 - £31,000 per annum PLUS excellent benefits, including contributory pension scheme, a programme of health benefits and free gym membership

We are seeking to appoint an exceptional and enthusiastic admissions administrator to join our fast-paced and welcoming admissions department. This is a particularly exciting time to join King’s as we embark on one of the most significant developments in our history: extending co-education throughout our community.

This role offers a unique opportunity for a high-calibre individual to contribute meaningfully to the life of a busy and successful school, supporting the smooth and effective running of our admissions process across all entry points.

The successful candidate will:

• Have a warm, personable, and professional manner with an excellent work ethic
• Demonstrate outstanding attention to detail and organisational skills
• Be a confident communicator, both written and verbal, with the ability to relate to people with tact and diplomacy
• Offer excellent customer service and promotional skills
• Remain calm under pressure and manage competing priorities with a systematic approach
• Be proactive, adaptable, and able to work independently and collaboratively with the ability to use initiative appropriately
• Be a person of integrity, honesty, energy, stamina and enthusiasm, able to maintain a high work rate and to juggle a range of tasks and competing priorities
• Have proven experience of handling sensitive situations with tact and diplomacy and with complete respect for confidentiality
• Be committed to the wider aims and ethos of King’s, with a genuine interest in working with children and being immersed in school life
• Excellent communication, interpersonal and organisational skills, with a keen eye for detail
• A team player with a positive, can-do attitude
• An ability to work independently, identifying and prioritising the work that needs to be done to meet tight deadlines
• An ability to work collaboratively, demonstrating versatility and adaptability when required to meet the needs of the department
• Proficiency in Microsoft Office and database systems
• An understanding of safeguarding and commitment to the wellbeing of pupils
• Previous experience in a school or educational setting
• Degree or equivalent training
• Familiarity with school information systems (eg. SchoolBase) and admissions software (eg. OpenApply) and AI tools
• An understanding of the independent school sector and admissions cycles
• Proficiency in file sharing and storage
• An understanding of GDPR and best practice in data handling

TERMS & CONDITIONS

• Salary range: £29,000 - £31,000 per annum
• Working hours: 40 hours per week. Normal daily hours are 8.30am - 5.00pm with half an hour for lunch (unpaid). Some flexibility is needed for weekend and evening admissions events (with time off in lieu)
• This is a term time role plus 4 additional weeks
• 25 days of annual paid leave (to be taken during school holidays), plus statutory English public holiday

King’s is one of the most successful schools in the world, with outstanding academic results, first-class pastoral care and a vibrant co-curriculum. Overlooking Wimbledon Common, the school is situated in one of the most attractive parts of southeast England and benefits from exceptional grounds and facilities.

Interview date to be confirmed

Interviews may be staged and we may choose to appoint at any time during the application process.

This post is exempt from the Rehabilitation of Offenders Act (ROA) 1974.

King’s is fully committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Any offer of employment will be subject to the receipt of an enhanced DBS check, satisfactory references and medical clearance. At King’s we embrace inclusion and fairness in the workplace: diversity is to be celebrated and as such we strive towards a fully immersive culture of inclusion, diversity and equality.