Administrator - Vaccination UK

Vaccination UK Ltd; Ealing; On-site; GBP 20,000 - 30,000; Part time

Benefits offered by this job

Pension – 5% employer contribution

28 days annual leave

Employee referral scheme

Discounts via VIVUP and Blue Light Card

Job summary

Vaccination UK Ltd is seeking an Administrator to support the delivery of school immunisation programmes across Ealing. This role involves planning, delivering, and evaluating immunisation programmes, as well as maintaining communication with students and school staff.

The ideal candidate will have good organisational and communication skills, with a minimum GCSE level of education. Benefits include 28 days of annual leave and a pension scheme. The position is bank contract based with flexible working hours.

Qualifications

• Minimum GCSE level education with grade ‘C’ in English and Maths.
• Experience working in a community setting or with children is desirable.
• Strong communication and organisational skills are required.

Responsibilities

• Assist in planning and delivering immunisation programmes.
• Attend community vaccination sessions and work with the nursing team.
• Maintain databases and prepare documents for school visits.

Skills

Communication skills

Organisational skills

IT skills

Team player

Critical thinking

Education

GCSE level education with minimum grade 'C' in English and Maths

Job description

About Us

Vaccination UK has been commissioned by NHS England since 2015 to provide school aged immunisations, including Influenza, to pupils across numerous counties across England and all boroughs of North London.

We are also commissioned by NHS England in North London to provide outbreak response in the event of a vaccine‑preventable disease outbreak, and we provide the infant BCG programme to newborns in North London.

Our mission is to fight disease and save lives by making prevention and treatment easy, accessible and safe.

Job Details

Job title: Administrator
Contract: Bank
Working Hours: Monday to Friday between 7:00 am – 6:00 pm (7.5-hour shift per day). From September to December covering our flu season.

Benefits

• Pension – 5% employer contribution based on qualified earnings.
• VIVUP – Supermarket & High Street Discounts & Employee Assistant Programme.
• Blue Light Card – Supermarket & High Street Discounts.
• Employee referral scheme.
• 28 days annual leave including Bank Holidays (pro‑rata).

Job Purpose

The post holder will be responsible for promoting, delivering and facilitating various programmes directed by management as part of the School Aged Immunisation Service, by assisting nurses in the schools or office.

Key Responsibilities

• Assist in the planning, delivery and evaluation of health promotion/education and public health school‑age immunisation programmes.
• Attend community‑based vaccination sessions in both schools and local settings. Work with the nursing team to ensure productive and safe sessions.
• Promote and facilitate collaborative working between the team, schools and other educational institutions and families, in the delivery of the immunisation programmes. Focus on ensuring all consent forms have been returned, guaranteeing new ideas go towards achieving local area targets.
• Ensure the process for storing, transporting, collecting and delivering vaccinations to site are adhered to.
• Assist in identifying home‑schooled children and those in Pupil Referral Units.
• Maintain databases to ensure records are kept up to date and that documents are prepared for school visits. Ensure online consent systems have been triaged and completed ahead of a vaccination session.
• Adhere to the Standard Operating Procedure for School Immunisation (SOPs).
• First point of contact for all administrative tasks. Have clear communication via face‑to‑face, by phone and email with children, parents and school staff.
• Responsible for maintaining the cold chain, ordering, and arranging transport of vaccinations to site.
• Actively and constructively contribute to team meetings.
• Undertake other duties commensurate with the level of this position.
• Comply with Company policies & procedures.

Experience / Skills

• GCSE level of education or equivalent with a minimum of grade ‘C’ in both English and Maths.
• Working in a community setting (schools) and/or working with children & young people (desirable).
• Prioritise and manage own workload without supervision.
• Assertive, team player and critical thinker.
• Excellent communication skills – both verbal and written.
• Excellent IT skills.
• Must be able to drive (desirable).
• Excellent organisational skills.

European LifeCare Group is committed to providing equal opportunities to all applicants, regardless of race, religion, sex, origin, age, disabilities, genetic information, marital status, gender identity or expression, or any other characteristic protected by law.