Administrator - Vaccination UK

Vaccination UK Ltd; Chelmsford; On-site; GBP 20,000 - 30,000; Part time

Benefits offered by this job

5% employer pension contribution

Supermarket and High Street Discounts

Employee referral scheme

28 days annual leave pro-rata

Job summary

Vaccination UK Ltd is seeking an Administrator to support the School Aged Immunisation Service in Chelmsford. The role involves planning and delivering health programmes alongside nurses, maintaining accurate records, and ensuring communication with schools and families.

The ideal candidate will have strong organisational skills, a GCSE education level, and experience in community settings is desirable. A valid driving license and access to a car are also preferred.

Qualifications

• Minimum of grade 'C' in English and Maths.
• Experience in community settings or with children is desirable.
• Must be able to drive and have access to a car.

Responsibilities

• Assist in planning and delivery of health promotion programmes.
• Work with the nursing team during vaccination sessions.
• Maintain databases and prepare documents for school visits.
• Be the first point of contact for administrative tasks.
• Ensure proper storage and transport of vaccinations.

Skills

Verbal and written communication skills

IT skills

Organisational skills

Ability to prioritize workload

Team player

Education

GCSE level of education or equivalent

Job description

About Us

Vaccination UK has been commissioned by NHS England since 2015 to provide school-aged immunisations, including Influenza, to pupils across numerous counties throughout England and all boroughs of North London. We are also commissioned by NHS England in North London to provide outbreak response in the event of a vaccine-preventable disease outbreak, and we provide the infant BCG programme to newborns in North London. Our mission is to fight disease and save lives by making prevention and treatment easy, accessible and safe.

Job Details

Job title: Administrator
Contract: Bank
Working Hours: Monday to Friday between 7:00am - 6:00pm. (7.5 hour shift per day)

Benefits

• Pension – 5% employer contribution based on qualified earnings.
• VIVUP – Supermarket & High Street Discounts & Employee Assistant Programme.
• Blue Light Card – Supermarket & High Street Discounts.
• Employee referral scheme.
• 28 days annual leave including Bank Holidays (pro‑rata).

Job Purpose

The post holder will be responsible for promoting, delivering and facilitating various programmes directed by management as part of the School Aged Immunisation Service, by assisting nurses in the schools or office.

Key Responsibilities

• Assist in the planning, delivery and evaluation of health promotion/education and public health school-age immunisation programmes.
• Attend community-based vaccination sessions in both schools and local settings; work with the nursing team to ensure productive and safe sessions.
• Promote and facilitate collaborative working between the team, schools and other educational institutions and families, ensuring all consent forms have been returned and new ideas move toward local area targets.
• Ensure the process for storing, transporting, collecting and delivering vaccinations to sites is adhered to.
• Assist in identifying home-schooled children and those in Pupil Referral Units.
• Maintain databases so records are up to date and documents are prepared for school visits; ensure online consent systems are triaged and completed ahead of a vaccination session.
• Adhere to the Standard Operating Procedure for School Immunisation (SOPs).
• First point of contact for all administrative tasks, maintaining clear communication via face to face, phone and email with children, parents and school staff.
• Maintain the cold chain, and order and arrange transport of vaccinations to sites.
• Actively and constructively contribute to team meetings.
• Undertake other duties commensurate with the level of this position.
• Comply with company policies and procedures.

Experience / Skills

• GCSE level of education or equivalent with a minimum of grade ‘C’ in both English and Maths.
• Experience working in a community setting (schools) and/or with children & young people (desirable).
• Ability to prioritise and manage own workload without supervision.
• Assertive, team player and critical thinker.
• Excellent verbal and written communication skills.
• Excellent IT skills.
• Must be able to drive and have access to a car (desirable).
• Excellent organisational skills.

European LifeCare Group is committed to providing equal opportunities to all applicants, regardless of race, religion, sex, origin, age, disabilities, genetic information, marital status, gender identity or expression, or any other characteristic protected by law.