Administrator - Service Operations

WesTrac; Guildford; On-site; GBP 25,000 - 35,000; Part time

Job summary

A leading company in the mining sector is seeking a motivated Part-Time Service Administrator in Guildford. This role involves providing first-class administrative support, managing purchasing processes, and coordinating technician mobilization. The position offers a dynamic environment with a commitment to diversity and provides various financial and wellness benefits.

Benefits

Paid Parental Leave

Salary Sacrificing

Income Protection

BUPA discounts

Fitness Passport

Career progression

Employee Share Purchase Plan

Qualifications

• Experience in administration with a keen attention to detail.
• Experience in purchase requisitions and time reporting.
• Experience in mobilisation coordination or similar logistics roles.

Responsibilities

• Provide high-quality administrative support to ensure smooth operations.
• Manage purchase requisitions and oversee time reporting.
• Coordinate technician mobilisation to and from mine sites.

Skills

Attention to detail

Administrative skills

Logistical coordination

Payroll knowledge

Adaptability

Job description

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WesTrac is seeking a motivated Part-Time Service Administrator to join our NEW HMS & Drill Services business unit.

Reporting to the Business Unit Manager - HMS and Drill Services, you will work as part of an administration team to deliver first-class administrative support. Your duties will include handling purchase requisitions, overseeing the purchasing process, and managing time capture reporting. You will coordinate the mobilisation of technicians to and from sites according to their rosters. Additionally, you will oversee training requirements, safety and contamination control audits, and foster positive relationships with customers and internal stakeholders.

Roster: 3 days on, 4 days off, 8.5 hours per day (including unpaid meal breaks)

Location: Guildford, WA

Key Responsibilities:

• Provide high-quality administrative support to ensure smooth operations
• Manage purchase requisitions, oversee purchasing, and handle time capture reporting
• Coordinate technician mobilisation to and from mine sites, aligned with rosters
• Manage training requirements, oversee safety audits, contamination control, and ensure policy compliance
• Support payroll processes, coordinate onboarding, and meet uniform requirements
• Build positive relationships with customers and internal stakeholders
• Maintain safety notice boards and support general administrative tasks

Skills and Experience:

• Strong administrative background with excellent attention to detail
• Experience handling purchase requisitions and time reporting
• Experience in mobilisation coordination or similar logistics roles
• Familiarity with payroll and onboarding procedures
• Ability to adapt to different environments and tasks

Our Benefits include but are not limited to:

• Financial Benefits: Paid Parental Leave, Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection, and over 600 retail discounts (e.g., Coles, Petbarn, Virgin, HOYTS, Crown)
• Health & Wellness: BUPA discounts, Fitness Passport, EAP support for employees and families
• Culture & Career: Recognition programs, career progression, training via WesTrac Institute
• Referral & Spend: Up to $5000 referral bonus, Employee Share Purchase Plan

About WesTrac & Our Commitment:

With over 4,500 employees, WesTrac is a leading authorised Caterpillar dealer, providing mining and construction equipment and solutions. We celebrate diversity and promote an inclusive culture. Applications from First Nations peoples, LGBTQIA+ individuals, and culturally diverse backgrounds are encouraged. We are a WORK180 endorsed employer committed to diversity, inclusion, and equality.