Administrator/ Secretarial Assistant

Tate Cambridge; Southampton; Hybrid; GBP 24,000; Full time

Job summary

An established industry player in professional services is looking for a proactive Administrator/Secretary Assistant. This hybrid role offers the chance to work in a dynamic environment, providing essential administrative support to a busy department. Ideal for a graduate or someone with relevant experience, the position emphasizes excellent communication skills, attention to detail, and proficiency in Microsoft Office. Join a respected organization and take the next step in your career while enjoying the flexibility of hybrid working.

Qualifications

• Proactive and detail-oriented with administrative experience.
• Strong educational background in English Literature or Business.

Responsibilities

• Provide comprehensive administrative support to a busy department.
• Draft and prepare standard letters and electronic invoices.
• Perform general office duties including filing and document management.

Skills

Excellent written and verbal communication skills

Strong command of English

Highly organised

Attention to detail

Ability to manage and prioritise workload

Previous administrative experience

Education

College or Degree

Tools

Microsoft Office

Job description

Administrator / Secretary Assistant - Corporate Sector
Location: Southampton - Hybrid
Salary: £24,000 per annum

Our client, a well-established and highly regarded professional services company based in Southampton, is seeking a proactive and detail-oriented Administrator / Secretary Assistant to join their team. This is a fantastic opportunity to become part of an award-winning organisation with a strong presence in the local area. The position is hybrid working 3 days in the office and 2 at home.

This role would be particularly well-suited to a graduate or similar in English Literature, Business, or similar who has already gained some experience in an administrative capacity and is now looking to develop their career within a corporate environment.

Key Responsibilities:

• Provide comprehensive administrative support to a busy department.
• Draft and prepare standard letters, emails, formal documents, and electronic invoices.
• Type correspondence, formal documents, and reports with accuracy and attention to detail.
• Calculate and prepare client invoices, including debit and credit notes.
• Prepare internal memos, attendance notes, and take minutes during meetings.
• Perform general office duties including document filing, scanning, photocopying, and electronic file management.

Requirements:

• Excellent written and verbal communication skills.
• Strong command of English, with excellent spelling and grammar.
• Highly organised with strong attention to detail.
• Ability to manage and prioritise a varied workload effectively.
• Pride in delivering high-quality, professional work.
• Some previous administrative experience.
• Good education (College or Degree).
• Confident user of Microsoft Office applications and general IT systems.

If this role is of interest and you have the necessary skills and experience, please don't hesitate to APPLY.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.