Administrator / Receptionist / FOH Reception Desk / Weekend / Saturday

Aluminum Window Designs Ltd; Southampton; On-site; GBP 4,000 - 25,000; Part time

Job summary

An exciting opportunity for a Saturday Administrator / FOH Receptionist awaits at a vibrant Community Arts provision in Hedge End. This role requires strong administrative, communication, and IT skills, along with a passion for the arts. You will be the first point of contact, ensuring a welcoming environment and supporting various community arts activities. Join a friendly team, enjoy flexible working hours, and take advantage of great benefits, including staff membership rates at a leisure center and a public sector pension scheme. If you are organized, proactive, and enthusiastic about the arts, this part-time position is perfect for you!

Benefits

Friendly colleagues

Staff membership rates to Leisure Centre

Free on-site car park

Good transport links

Public sector pension scheme

Cycle-to-Work scheme

Qualifications

• Strong administrative and communication skills are essential.
• Experience in marketing and social media is desirable.

Responsibilities

• Provide a welcoming reception service and handle customer enquiries.
• Coordinate activities and assist in maintaining an efficient filing system.
• Support the Community Arts team with administration tasks.

Skills

Administrative Skills

Communication Skills

IT Skills

Interpersonal Skills

Organizational Skills

Marketing Knowledge

Social Media Knowledge

Tools

Microsoft Office

Job description

Join to apply for the Administrator / Receptionist / FOH Reception Desk / Weekend / Saturday role at Aluminum Window Designs Ltd

3 weeks ago Be among the first 25 applicants

Join to apply for the Administrator / Receptionist / FOH Reception Desk / Weekend / Saturday role at Aluminum Window Designs Ltd

Saturday Administrator / FOH Receptionist with strong administrative, communication and IT skills and a passion for the arts is required to join a Community Arts provision based in Hedge End, Southampton, Hampshire.

SALARY: £24,405 per annum FTE / Actual Annual Salary £4,242 per annum (based on 7.5 hours per week term time only)

LOCATION: Hedge End, Southampton, Hampshire

JOB TYPE: Part-Time, Permanent

WORKING HOURS: 7.5 hours per week, Saturdays 8.30am to 4.30pm, term time only (39 weeks)

Job Overview

We have a fantastic new job opportunity for a Saturday Administrator / FOH Receptionist with strong administrative, communication and IT skills and a passion for the arts.

Working as the Saturday Administrator / FOH Receptionist you will provide support for the Community Arts team, including administration and supporting the development and day to day organisation of the extensive and varied community arts programme.

As the Saturday Administrator / FOH Receptionist you will have the opportunity to work with a wide range of disciplines as well as creating and developing your own skills and ideas which is a specific feature of this role.

The Saturday Administrator / FOH Receptionist will be responsible for locking up the Art Centre and must be able to show initiative and understanding of arts in a community context.

DUTIES

Your Duties Will Include

• Provide a reception service that is welcoming to all everyone
• Answer telephone and check voicemail on a regular basis and answer messages by end of the day or pass on messages to relevant staff members
• Main point of contact for all hirers when on shift
• Have the daily space usage report to hand on every shift to adhere to fire safety regulations
• Ensure that the reception area, foyer, coffee shop and gift shop areas are kept smart, tidy and welcoming at all times
• Take payment for gift shop items, coordinate stock and keep shop displays tidy
• Serve in the coffee shop, coordinate and update stock
• Assist in coordination of centre run activities; this includes telephone bookings, email marketing and website/social media updates
• Support in the running and delivery of centre run courses
• Deal with enquiries from customers efficiently and record customer comments/complaints
• Take payments for all activities, hirers and produce reports/registers as requested by management
• Take payment for School Bookings and produce reports/registers as requested by management
• Gather resources needed for all centre-run activities and ensure all paperwork/photocopying is stocked
• Be responsible for production and circulation of staff notices
• Assist in maintaining an efficient filing system for all activities
• Give recommendations on procedures to improve and/ or enhance systems of work
• Provide WP/DTP support as required
• Liaise with the Site Team regarding weekly community schedules
• Minute taking when required
• Be responsible for the monitoring of centre run instructors and other adults leading community activities on the site

Candidate Requirements

• Strong administration skills
• Excellent verbal and written communication skills
• Good knowledge of Microsoft Office
• A passion for the arts
• Good interpersonal skills
• Organised and able to prioritise own work
• Knowledge and previous experience of marketing, social media and a keen interest in the arts would be highly desirable

Benefits

Benefits of working for the trust include:

• Friendly and sociable colleagues
• Staff membership rates to the modern Leisure Centre
• Free on-site car park
• Good transport links
• Enrolment in one of the UKs Largest public sector pension schemes
• A tax efficient Cycle-to-Work scheme through salary sacrifice

The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The school will ensure that all their recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service / DBS checks along with other relevant employment checks.

We reserve the right to close any of our vacancies early.

APPLY TODAY

By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.

JOB REF: AWDO-P13288

Part-Time, Permanent, Weekend Work, Saturday Admin Jobs, Careers and Vacancies. Find a new job and work in Hedge End, Southampton, Hampshire. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online.

AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency.