Administrator - Quality & Governance

St Barnabas Hospices; Worthing; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

NHS/Company pension scheme

35 days annual leave

On-site education support

Healthcare discounts

Free parking

Gym membership discounts

Employee Assistance Programme

Death in Service

Job summary

St Barnabas Hospices in Worthing is seeking an administrative and secretarial support professional for the Quality and Education Team and the Director of Nursing & Care. This role focuses on quality governance administration and cross-team collaboration.

You will manage diaries, organize meetings, take minutes, prepare reports, and help maintain systems to ensure the service runs efficiently. A friendly, people-centered organisation with pension options and learning opportunities.

Qualifications

• Experience in providing administrative and secretarial support.
• Ability to manage calendars and prioritise workloads.
• Capable of minute taking and organising meetings.

Responsibilities

• Provide administrative and secretarial support to the Quality and Education Team and Director of Nursing & Care.
• Manage diaries and workloads, set tasks and track timescales.
• Convene and organise meetings, take minutes, maintain systems, and prepare presentations/reports.

Skills

Diary management

Minute taking

Meeting coordination

Report preparation

Microsoft Office

Tools

Microsoft Office

Job description

You will provide comprehensive administrative and secretarial support to the Quality and Education Team and the Director of Nursing & Care. The role has a particular focus on supporting the administration of Quality and Governance activities across the organisation. Working collaboratively with the wider Quality and Education Administration Team, you will help ensure that the operational and administrative requirements of the service are delivered effectively and efficiently.

You’ll be

Required to undertake a wide range of administrative and organisational tasks including managing and prioritising diaries and workloads, setting tasks and keeping to timescales, convening and organising meetings, minute taking, maintaining and updating systems, preparing presentations and reports, initiating and responding to correspondence.

About us

Southern Hospice Group is the largest group of hospices in Sussex and one of the largest in the UK.We are committed to providing exceptional and compassionate care to adults, children and their families across Sussex. Bringing our teams and resources together as one organisation means we can focus on new and exciting visions and plans for our people and patients and provide even greater opportunities for our workforce.

St Barnabas House provides specialist palliative care to adults in the Worthing, Adur, Arun and Henfield areas through a range of services, including in-patient care and community living well services.

Chestnut Tree Houseis the children’s hospice for East and West Sussex and South East Hampshire, providing specialist palliative care for children and young people with life-limiting conditions.

Martlets provides essential care to people affected by terminal illness in Brighton and Hove and surrounding areas. Our expert teams provide the very best care and support, helping patients and their loved ones to live life to the full during the precious time they have together.

• Company pension scheme or NHS pension scheme for eligible employees
• Up to 35 days’ annual leave inclusive of bank holidays
• On-site education support and study leave opportunities
• Option to access Bupa and cover your everyday cost of healthcare for less
• Free parking, subsidised meals and various social activities
• Corporate rate gym membership, discounts with local complementary therapies and Blue Light Card
• Employee Assistance Programme
• Death in Service

We warmly welcome applications from all sections of our community. We also invite applications from suitably experienced people for all industry sectors who can demonstrate the skills, ability and enthusiasm to work with a people-centric organisation like ours.

Artificial intelligence (AI)

Your application and interview should give us an accurate and authentic picture of your skills and experiences. Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action.

Before you submit an application, we will ask you to confirm the information you provide is true and accurate.Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action.

Please note that we reserve the right to close this vacancy before the published closing date where applicant volume is high.

Some of our roles aresubject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it may be necessary for a disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.