Administrator & Personal Assistant

The University of Edinburgh; City of Edinburgh; On-site; GBP 29,000 - 34,000; Full time

Job summary

A leading higher education institution in Edinburgh is seeking a full-time administrative officer to support the Chief Operating Officer and Senior Research Strategy Manager. The role involves managing diaries, taking minutes, and supporting events, requiring high attention to detail and strong interpersonal skills. The ideal candidate will have significant administrative experience and a proactive approach to improving processes.

Benefits

A competitive salary

Generous holiday entitlement

Staff discounts

Defined benefits pension scheme

Flexible work options

Qualifications

• Experience of working within higher education or a research environment would be advantageous.
• Proven ability to take minutes and monitor follow up on actions is required.
• Detail-oriented with a high degree of accuracy in record keeping.

Responsibilities

• Provide secretariat support for various committees.
• Manage diaries and provide support to seminars, meetings, and key events.
• Assist in a variety of tasks that may require collation of data or performing basic analysis.

Skills

Strong interpersonal communication skills

Extensive administrative experience

High IT literacy

Ability to manage conflicting priorities

Job description

Grade UE05: £29,179 - £33,482 per annum

CMVM / Royal (Dick) School of Veterinary Studies

Full time: 35 hours per week

Fixed Term: 12 months (Maternity Cover)

We are recruiting a full-time administrative role to support the School Chief Operating Officer and Senior Research Strategy & Operations Manager.

The Opportunity:

The post-holder will be expected to multi-task their duties in an organised coordinated approach, maintaining a high degree of accuracy and attention to detail in record keeping.

This role will provide secretariat support for various committees, as such a proven ability to take minutes and monitor follow up on actions is required.

The role will require the management of diaries, along with the ability to provide support to seminars, meetings and key events. Duties include proof reading, drafting and editing communication, and a high degree of accuracy and attention to detail is required. The post-holder will assist in a variety of tasks of variable scale and nature that may require the collation of data or performing of basic analysis to present information in an appropriate manner. The post-holder will be expected to be resourceful and work closely with the operational team to understand how to improve processes within the administrative team.

Your skills and attributes for success:

• Strong interpersonal communication skills.
• Extensive administrative experience including diary and e-mail management.
• Experience of working within higher education or a research environment would be advantageous.
• High level of competency in IT literacy and comfortable with scientific or veterinary terminology.
• Be able to deliver to deadlines and you must be able to manage conflicting priorities.

Clickherefor a copy of the full job description (opens in new tab)

Application Information

Please ensure you include the following documents in your application:

• CV
• Cover letter

As a valued member of our team, you can expect:

• A competitive salary.
• An exciting, positive, creative, challenging and rewarding place to work.
• To be part of a diverse and vibrant international community.
• Comprehensive Staff Benefits, such as a generous holiday entitlement, a defined benefits pension scheme, staff discounts, family-friendly initiatives, and flexible work options. Check out the full list on ourstaff benefits page (opens in a new tab) and use our reward calculator to discover the total value of your pay and benefits.

Championing equality, diversity and inclusion

The University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter and we are also Stonewall Scotland Diversity Champions, actively promoting LGBT equality.

Prior to any employment commencing with the University you will be required to evidence your right to work in the UK. Further information is available on ourright to work webpages (opens new browser tab).

The University is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. They will only be able to take up this role if they can demonstrate an alternative right to work in the UK.

Key dates to note
The closing date for applications is 8th August 2025.

Unless stated otherwise the closing time for applications is 11:59pm GMT. If you are applying outside the UK the closing time on our adverts automatically adjusts to your browsers local time zone.