Administrator / Office Manager

Howett Thorpe; Hollywater; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading engineering-based company is seeking a proactive and organised Administrator/Office Manager for their Bordon facility. This temporary role aims to provide comprehensive administrative support across departments, ensuring effective operations. Ideal candidates will have relevant experience and strong multitasking abilities within a dynamic environment.

Benefits

Percentage of the Company Profit Share Scheme

Company pension scheme

Free on-site parking

Training and development opportunities

Supportive and friendly working environment

Company social events

Qualifications

• Proven experience in an administrative or office management role, ideally in an engineering environment.
• Strong attention to detail and ability to multitask effectively.
• Full UK driving licence and access to own vehicle due to site location.

Responsibilities

• Arrange travel for team members and manage logistics for shipping.
• Handle incoming calls, manage meeting room bookings, and general office support.
• Support inventory management and oversee company vehicle administration.

Skills

Organisational skills

Communication skills

Attention to detail

Multitasking

Education

Proven experience in administrative or office management

Tools

Microsoft Office

Job description

Our client, an engineering-based company providing specialised services to a variety of sectors, is currently seeking a proactive and organised Administrator/Office Manager to join their team at their site facility based in Bordon. This role will initially be on a temporary basis but with a view to becoming permanent.

Please note: Due to the location of the site, applicants must have a valid driving licence and their own transport.

Administrator / Office Manager – Benefits

• Percentage of the Company Profit Share Scheme
• Company pension scheme
• Free on-site parking
• Training and development opportunities
• Supportive and friendly working environment
• Company social events
• Opportunity to work in a unique and varied role within the engineering sector

Administrator / Office Manager – About The Role

The Administrator/Office Manager will provide key support to a variety of departments, with additional support to the Directors and wider team as required. This is a varied and rewarding role ideal for someone who enjoys multitasking, thrives in a dynamic environment, and takes pride in providing high-quality support across different departments.

Key Responsibilities:

Engineering Department Support

• Arrange travel for team members (flights, taxis, hotels)
• Ensure all documentation is accurate and up to date
• Raise purchase orders and procure necessary equipment and supplies
• Maintain and update procedures
• Support inventory management alongside the Engineering Manager
• Manage logistics for shipping of spare parts and tools
• Prepare and issue shipping invoices and packing lists
• General filing and administrative support

General Administration

• Handle and transfer incoming calls professionally
• Greet and register visitors, ensuring security protocols are followed
• Manage meeting room bookings and refreshments
• Maintain a clean, safe, and functional office environment
• Coordinate building maintenance and annual servicing
• Provide general office support including scanning, filing, copying, and archiving
• Manage international travel logistics including visas, vaccinations, and passports
• Track and update employee attendance and maintain fire register
• Support Directors with travel bookings and meeting coordination
• Oversee company vehicle administration (MOTs, insurance, tax, servicing, driving licence checks)
• Maintain control of company equipment allocation and reporting
• Organise and record weekly vehicle checks and associated documentation
• Perform other duties as reasonably required by the business

The successful Administrator / Office Manager will have/be:

• Proven experience in an administrative or office management role, ideally in an engineering environment
• Excellent organisational and communication skills
• Strong attention to detail and ability to multitask effectively
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Ability to work independently and within a team
• Full UK driving licence and access to own vehicle due to site location
• Right to work in the UK