Administrator (Legal Firm)

VanRath; Belfast; On-site; GBP 25,000 - 29,000; Full time

Job summary

A leading recruitment firm in Belfast is seeking an Administrative Assistant to support their legal team. The role involves managing documentation, coordinating schedules, and handling communications effectively. The ideal candidate should have at least 1 year of relevant experience and strong organisational skills. Competitive salary plus benefits included. This position offers a great opportunity in a firm known for its staff retention and support.

Benefits

Great benefits

Flexibility

Qualifications

• At least 1 year of admin experience, ideally in legal or professional services.
• Strong organisational and multitasking skills.
• Professional and friendly phone manner.

Responsibilities

• Prepare and format correspondence and legal documents.
• Assist with legal file preparation and maintain filing systems.
• Handle incoming calls and monitor shared inboxes.

Skills

Organisational skills

Multitasking

Written communication

Verbal communication

Diary management

Job description

VANRATH are delighted to be assisting a leading firm in Belfast City Centre with the recruitment of an Legaal Admin.

The role will be performed Monday - Friday - Based in Belfast City Centre.

This is a fantastic opportunity for any Admin Assistant with relevant experience to settle within a top firm that looks after their staff, and gives various incentives to their staff.

Permanent position - This firm has a fantastic reputation in Northern Ireland and has a great retention rate. Overall top firm to work in.

Salary

£25,000 - (Negotiable) + Great benefits & Flexibility

Administrative Assistant - Legal Team
Location: Belfast
Type: Full-Time

Role Overview

We're looking for a highly organised and proactive Administrative Assistant to support our legal team. In this key role, you'll ensure smooth day-to-day operations by managing documentation, coordinating schedules, and handling internal and external communication with professionalism and efficiency.

Key Responsibilities

• Prepare and format correspondence, legal documents, reports, and emails (including audio typing)
• Assist with legal file preparation, briefs, and supporting documentation
• Manage statutory returns and maintain accurate filing systems
• Handle incoming calls, relay messages, and respond to enquiries
• Monitor shared inboxes to ensure timely responses
• Coordinate calendars, appointments, and contact databases
• Perform general office tasks including scanning, photocopying, and filing
• Provide flexible admin support across the wider team

What You'll Bring

• Essential: At least 1 year of admin experience (ideally in legal, compliance, or professional services)
• Desirable: Knowledge of legal or litigation processes
• Strong organisational and multitasking skills
• Confident diary and calendar management
• Excellent written and verbal communication
• Professional and friendly phone manner
• A proactive, adaptable, and team-focused mindset

For further information on this vacancy, or any other job in Belfast or wider Northern Ireland, please apply via the link below or contact Phil Doherty via Vanrath in the strictest confidence.

"I found Vanrath very professional from the off, they took the time to understand my background and experience only putting me forward for Jobs, that were suitable both with respect to my experience and abilities as well as my intended career direction."

"VANRATH were extremely supportive throughout the recruitment process and answered any queries I had, whilst keeping me informed of progress the entire time. This provided me with more confidence going into the interviews and helped me to secure my new role. Highly recommend!"

"Had a brilliant experience with Vanrath, after having used many other recruiters in the past VANRATH really listened to what type of role I wanted and made the whole process very smooth and easy!"