Administrator (HR & Payroll)

Petroineos; Grangemouth; On-site; GBP 30,000 - 36,000; Full time

Job summary

A leading company in the fuel import and distribution sector is seeking an HR & Payroll Administrator for their Grangemouth terminal. The successful candidate will manage payroll, maintain employee records, and support recruitment activities, all within a newly established team. Competitive salary and benefits are offered, including 34 days annual leave and private health care.

Benefits

34 days annual leave

Scottish Widows Pension with generous Company contribution

Private Health Care (BUPA)

Cycle Scheme

Employee Discount Scheme

Employee Assistance Program

Qualifications

• Proven experience in HR and payroll administration.
• Strong understanding of employment law and payroll regulations.
• Excellent attention to detail and organizational skills.

Responsibilities

• Process monthly payroll accurately and on time.
• Maintain and update employee records in the HR system.
• Assist with recruitment administration, including posting job ads.

Skills

Attention to detail

Organizational skills

Knowledge of payroll software

Understanding of employment law

Ability to handle sensitive information

Tools

Sage

ADP

Xero

Job description

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Administrator (HR & Payroll), Grangemouth

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Client:

Location:

Grangemouth, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

4721b3a6749e

Job Views:

3

Posted:

29.06.2025

Expiry Date:

13.08.2025

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Job Description:

Petroineos Terminal About Us Petroineos is Scotland¿s biggest and newest fuel import and distribution Terminal. Ideally located in Grangemouth, the Terminal Road Station hosts approx. 500 vehicle movements daily supported by a Tank Farm and Jetties, providing shipping and storage support to the 24/7 operation. We are seeking a HR & Payroll Administrator to join our newly established Terminal team at Grangemouth on a permanent basis. About the Role This role is responsible for the provision of HR and Payroll administration to the Terminal. Ensuring accurate and timely processing of payroll, maintaining the HRIS, support the administration and coordination of Terminal recruitment activities and support the delivery of site communications, as directed by the HR Manager. Key Accountabilities Payroll Administration

Process monthly payroll accurately and on time, including new starters, leavers, and changes

Maintain payroll records and ensure compliance with statutory requirements

Liaise with finance and external payroll providers as needed

Manage pension contributions, benefits, and deductions

Prepare payroll reports and respond to payroll-related queries

HR Administration

Maintain and update employee records in the HR system

Support the onboarding and offboarding process, including contracts, right-to-work checks, and exit interviews

Assist with recruitment administration, including posting job ads, scheduling interviews, and preparing offer letters

Monitor and manage employee absence records, including sickness and holiday tracking

Provide reporting data in support of KPIs, Gender Pay Gap Reporting and any other statutory reports as required

Support the coordination of occupational health appointments

Transactional support for the maintenance of HR, Payroll and benefits contracts

Compliance and Reporting

Ensure compliance with employment laws and internal policies and procedures

Prepare HR reports and metrics for management

Assist with audits and ensure data accuracy and confidentiality

Act as a point of contact for employee queries regarding HR and payroll matters

Special Features of the role General administrative support as required by the Terminal Manager.Am I a fit for the role? We are keen to hear from candidates who possess the key skills, experience and behaviours required to support the Terminal. If you enjoy working in a small team, supporting your colleagues and utilising your technical expertise then we want to hear from you! We also require candidates to demonstrate the following skills and experience: Required

Proven experience in HR and payroll administration

Knowledge of payroll software (e.g., Sage, ADP, Xero) and HRIS systems

Strong understanding of employment law and payroll regulations

Excellent attention to detail and organizational skills

Ability to handle sensitive information with discretion

Salary and Benefits The salary for this role is up to circa £36k dependent on experiencelevel. In addition, we also offer:

34 days annual leave

Scottish Widows Pension with generous Company contribution

Private Health Care (BUPA)

Cycle Scheme

Employee Discount Scheme¿ Blackhawk Network (BHN)

Employee Assistance Program (Health Assured - Wisdom)