Administrator / HR Administrative Assistant

AWD online; West Midlands Combined Authority; On-site; GBP 25,000 - 29,000; Full time

Job summary

A leading Multi-Academy Trust in Coventry is seeking an Administrator / HR Administrative Assistant to join their team. This role involves providing high-quality support in HR, managing compliance and recruitment activities, and enhancing administrative efficiency. Candidates should have strong organizational and communication skills, as well as relevant administrative experience. Generous benefits including competitive pay, professional development opportunities, and flexible working arrangements are offered.

Benefits

Competitive pay rates

Opportunities for professional development

Career pathways across the Trust

Participation in Teacher / Local Authority Pension Scheme

Online retail discounts

Employee Assistance Programme

Family-friendly policies

Flexible working arrangements

Qualifications

• Minimum GCSEs grade 4-9 in English and Maths.
• Previous administrative experience required.
• Ability to work independently and as part of a team.

Responsibilities

• Manage queries from school leadership and colleagues.
• Coordinate administrative processes supporting compliance and recruitment.
• Handle sensitive information with discretion.

Skills

Organisation

Communication

Problem-solving

Confidentiality

Education

GCSEs grade 4-9 (C or above) in English and Maths or equivalent

Tools

ICT systems for data management

Job description

Administrator / HR Administrative Assistant with excellent organisation, communication, and administration skills is required for a busy Human Resources / Central Team at a well-established Multi-Academy Trust based in Coventry, West Midlands.

This role is known within the organisation as a Shared Service Assistant.

SALARY: £25,429 - £28,912 per annum + Generous Benefits (see below)

LOCATION: Coventry, West Midlands

JOB TYPE: Full-Time, Permanent

WORKING HOURS: 37 Hours per Week, All Year Round. Applications on a flexible basis welcome.

PLEASE NOTE: Full Driving Licence and Own Vehicle Essential.

You will be required to visit other Schools in the Trust when needed.

JOB OVERVIEW

We have a fantastic new job opportunity for an Administrator / HR Administrative Assistant with excellent organisation, communication, and administration skills.

As the Administrator / HR Administrative Assistant, you will deliver efficient, high-quality, effective, and professional support to schools in all aspects of a colleague’s employment.

You will manage multiple priorities and sources of data, support customer queries, compliance, and recruitment activity across the organisation.

DUTIES

• Manage and resolve queries from school leadership and colleagues in a timely manner.
• Build productive working relationships with key contacts across the Trust.
• Coordinate administrative processes supporting compliance, recruitment, and employment lifecycle events.
• Support recruitment and onboarding processes, ensuring compliance with policies and statutory requirements.
• Maintain essential compliance data related to safeguarding, employment, and data protection, ensuring accuracy and currency.
• Support employment lifecycle events through document production, data entry, and online record maintenance.
• Streamline workflows and improve administrative efficiency across HR workstreams.
• Maintain documentation, templates, and process maps for key workstreams.
• Liaise with HR Business Partners on complex issues and customer needs.
• Support report generation, formatting of presentations, and data summaries.
• Participate in exploring AI utilisation to improve efficiencies.
• Maintain visitor management safeguarding data and contribute to building knowledge across schools.
• Handle sensitive information with discretion, maintaining confidentiality.
• Support change initiatives, process improvements, and shared service best practices.

CANDIDATE REQUIREMENTS

• GCSEs grade 4-9 (C or above) in English and Maths or equivalent.
• Previous administrative experience.
• Customer-focused service delivery.
• Ability to work independently and as part of a team, engaging with internal and external stakeholders.
• Proficiency in ICT systems for data management and interpretation.
• Problem-solving skills.
• Ability to work at pace, meet deadlines, and manage high-volume administration.
• Exceptional organisational skills, attention to detail, and prioritisation abilities.
• Flexibility and adaptability to changing priorities.
• Effective verbal and written communication skills.
• Maintain confidentiality and data security at the highest levels.
• Support continuous improvement and administrative system redesign.
• Follow safeguarding procedures and report concerns appropriately.

BENEFITS – ENHANCING WORKING LIVES

• Competitive pay rates.
• Opportunities for professional development.
• Career pathways across the Trust.
• Participation in Teacher / Local Authority Pension Scheme.
• Online retail discounts.
• Employee Assistance Programme.
• Family-friendly policies.
• Flexible working arrangements.

The Company is committed to safeguarding and promoting the welfare of children and young people. All staff and volunteers will undergo an enhanced DBS check and social media screening.

APPLY TODAY…

By applying, you consent to your details being shared with our client for recruitment purposes.

JOB REF: AWDO-P13603

Full-Time, Permanent Admin and HR roles in Coventry, West Midlands. Recruitment services by AWD online.

AWD online specialises in candidate sourcing and advertising across multiple job boards on a non-commission basis, operating as an employment agency.

Visit us at http://www.awdo.co.uk

AWD-IN-SPJ