Administrator / Healthcare Support Worker (term-time only)

Oxford Health NHS Foundation Trust; Banbury; On-site; GBP 24,000 - 26,000; Part time

Job summary

An innovative healthcare organization is seeking a proactive Administrator / Healthcare Support Worker to join their School Aged Immunisation Team. This role offers the unique opportunity to work term-time only, providing essential support in delivering vaccinations to children across schools in Oxfordshire. With a flexible working pattern, you will play a vital role in ensuring the health and safety of young people while gaining valuable experience in a dynamic environment. If you are adaptable, have excellent communication skills, and are passionate about making a difference, this role is perfect for you.

Benefits

27 days annual leave plus bank holidays

NHS Discount

Lease car scheme

Employee Assistance Programme

Mental Health First Aiders

Staff accommodation

Staff networking and support groups

Qualifications

• Experience working with children and young people is essential.
• Experience in a health or educational environment is required.

Responsibilities

• Support the School Aged Immunisation team in managing vaccination programs.
• Administer Flu vaccinations and provide support during immunisation sessions.

Skills

Administration Skills

Clinical Skills

Communication Skills

IT Skills (Word, Excel, TEAMS)

Education

Level 3 in NHS Careers framework

Tools

Microsoft Word

Microsoft Excel

Microsoft TEAMS

Job description

Administrator / Healthcare Support Worker (term-time only)

Band 3

Main area School Aged Immunisation Service Grade Band 3 Contract Permanent: Term time only Hours Term time hours - 22.5 hours per week (Term Time Only) Job ref 267-CH7038855-3A

Site Orchard Health Centre, Town Banbury Salary £24,625 - £25,674 Pro rata Per annum Salary period Yearly Closing 30/04/2025 23:59

Oxford Health NHS Foundation Trust has been rated as Good by the Care Quality Commission (CQC).

We are a responsive and innovative Foundation Trust that places our values of Caring, Safe and Excellent at the heart of everything we do. We take great pride in our staff and believe that investing in you is key to us achieving our vision of outstanding care delivered by outstanding people.

We work with a wide range of partner organisations to deliver care and support to people in their own homes and from a number of hospitals and community bases. We focus on delivering care as close to home as possible for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.

We actively support anti-racism, equality, diversity, and inclusion so, if you’re excited about this job opportunity and you meet our Trust values, but feel unsure about applying, then please get in touch and we will be happy to have a conversation with you.

We are also committed to increasing diversity in the workforce, that is why we actively encourage applications from those groups of people who are currently under-represented, which include amongst others: people with disabilities; men from all socio-economic backgrounds; people from diverse ethnic backgrounds; and people from the LGBTQIA+ community.

Good luck and we hope to hear from you.

Job overview

Are you looking for a varied working environment? Do you want to work term time only? Do you enjoy working in a challenging and busy environment?

If you answered “yes” to all the above then being part of our expanding School Aged Immunisation Team could be the right opportunity for you.

We have a part-time term-time only Admin/Healthcare Support Worker post available for a proactive, motivated individual who wishes to join the School Aged Immunisation Service. The post available has a Banbury base and will require working across the north and west Oxfordshire. The post is 22.5 hrs per week, term time only.

The role offers a flexible working pattern, to meet service need, which will include the ability to start work at 07:30 when required and some weekend and evening work. Flexibility to attend other areas of the county as needed is also required.

We are therefore looking for an adaptable, flexible person who has excellent administration and clinical skills and who also has experience of working with children and young people.

Applicants should have experience of working in schools or with children and young people and due to the requirements for the postholder to administer the Flu vaccinations applicants must have experience of one or more of the following.

· Trained and worked in a covid/ vaccination centre as a vaccinator.

OR

· Attained Level 3 or above in NHS Careers framework with previous clinical experience

OR

· Recently worked in an immunisation role and attained Level 3 in NHS Careers framework and have previous experience prior to their immunisation role

In your supporting statement please ensure you state how you meet one or more of these requirements.

Main duties of the job

Your role will be to support the School Aged Immunisation team in organising, managing and delivering the school-based immunisation programme in all schools. You will be required to attend immunisation sessions in schools and community clinics to provide administrative support and within your role as Healthcare Support Worker you will be required to administer the Flu vaccinations to young people following the supply of the vaccine by an appropriately Registered Healthcare Professional. You will also be required to attend vaccination sessions to observe students who may feel unwell post vaccination. Full training will be given.

The role requires travel to schools and community venues, so you need to be a car driver with access to a car. If necessary, adjustments can be considered in line with the Equality Act 2010. Mileage from base will be paid.

Working for our organisation

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application you are encouraged to read the “candidate guide to making an application” which is attached to all roles. Please include details around qualifications (including years these were gained particularly if we need to assess for clinical roles that these are still valid) and ensure that the supporting statement is tailored to the role you are applying for and addresses the essential criteria found in the JD.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible.Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”

Our values are:“Caring, safe and excellent”

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

• Excellent opportunities for career progression
• Individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount
• Lease car scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (waiting lists may apply)
• Staff networking and support groups

Detailed job description and main responsibilities

This role will support the Service in achieving a high uptake of vaccinations within a safe environment and includes liaison with schools and families to arrange vaccination sessions and to provide information to parents to enable them to give informed consent for vaccinations.

The postholder will support with the storage, transportation and delivery of vaccines and equipment (e.g. collect and return vaccines to storage areas, and ensure correct disposal of used clinical equipment).

The post holder will ensure strict data and patient record confidentiality.

Good communication and organisational skills are essential.

Person specification

• Trained and worked in a Covid/vaccination centre as a vaccinator
• Attained level 3 or above in NHS Careers framework with previous clinical experience
• Recently worked in an immunisation role and attained level 3 in NHS Careers framework and have previous experience prior to their immunisation role

Further training or job related apptitude and skills

• IT skills (especially Word Excel and TEAMS)

Experience

• Experience of working with Children/young people
• Experience of working in a health or educational environment

Personal Qualities

• Good communication skills - oral and written
• Basic numeracy skills
• Good interpersonal skills especially with children
• Awareness of safeguarding issues
• Understanding of other healthcare professional roles

Contractual /other requirements

• Ability to travel for work purposes between sites.
• Awareness and acceptance of the rights and needs of service users and staff
• All new starters have a thorough induction process, both local and Trust wide, which aims to create a positive supportive working environment allowing new employees to learn key elements of their role over a reasonable timescale.
• Appointment to this post is subject to the trust receiving satisfactory references covering 3 years of employment or study. Please ask your referees to respond promptly to reference requests.
• We’re advocates of flexible working and many of our roles offer a range of employment options to help you balance your work and personal life.
• Employees are expected to undertake mandatory and statutory training related to their role.
• We are ambitious in our pursuit of excellence, driven by the belief that a fair, just and fully inclusive organisational culture enables our teams to deliver the best quality of care and services possible and we work hard to ensure that our diverse workforce reflects the communities that we serve.
• We welcome applications from all sections of the community, are an Equal Opportunities employer with a number of internal networking groups to support our employees and where possible will always look to make reasonable adjustments in order that you can fulfil the role to recognise your full potential. All our employees are committed to demonstrating through their behaviour our core values – safe, caring and excellent.
• We are committed to safeguarding and promoting the welfare of children and vulnerable adults, we expect all staff and volunteers to share this commitment.
• Oxford is a world-renowned centre of excellence for research. Oxford Health works closely with the University of Oxford department of Psychiatry and the Department of Primary care, has a Biomedical Research Centre dedicated to improving mental health and the NIHR Clinical Research Facility at the Warneford site. The Trust also hosts the NIHR Applied Research Collaboration (ARC) which carries out applied research that directly impacts patient health and wellbeing

Employer certification / accreditation badges

This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.

If you are considering a career change and don’t know which role would be suitable for you, please visit the NHS careers website to discover which of our 350 roles might be right for you.

All of our current vacancies can be found on our careers site and if you are interested in a role but unsure if it might be the right move for you, please do get in touch with the named contact listed at the bottom of the vacancy. This will give you the opportunity to have an informal discussion about your suitability prior to making a formal application.

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