Administrator - FTC

MWH Treatment Limited; Stepps; On-site; GBP 24,000 - 28,000; Full time

Job summary

A leading company in utilities is seeking an Administrator for their Stepps office. The role involves managing reception, coordinating meetings, and providing administrative support to ensure smooth office operations. The ideal candidate will have experience in reception and event management, possess strong IT skills, and hold a National 5 in English or a relevant qualification. This position offers an opportunity to contribute to office engagement and safety initiatives while working in a dynamic team environment.

Qualifications

• Essential experience in reception/administration/secretarial roles required.
• Event administration or management experience required.
• First Aid and Fire Warden certificates desirable.

Responsibilities

• Manage reception and meeting room bookings.
• Support event planning and execution.
• Provide office facilities and HR support.

Skills

Reception management

Event administration

Office safety knowledge

Excellent IT skills

Education

English – National 5 minimum

Business Administration qualification

Job description

We are looking to strengthen our Admin Support team with an Administrator based at ESD, Stepps office on FTC basis.

Key responsibilities:

Reception and Meeting Room Management (based at Reception):

• Daily management of reception, meeting rooms, equipment and housekeeping - ensuring areas are safe and tidy
• Managing desk and meeting room bookings via Sign-in App and Outlook, room set-ups and booking catering
• Welcoming staff and visitors; ensuring the sign in process is followed and assisting with enquiries
• Visitor information and advance arrival assistance
• Preparation of ID passes and adding New Starts to Network2 system
• Managing contractors’ arrival ensuring necessary approvals are in place
• Managing deliveries and uplifts
• Assisting with routine IT enquiries
• First aid and fire warden duties
• Office inductions
• Managing office engagement events
• Office safety, environment and wellbeing initiatives assistance

Secretarial Support:

• Planning, attending and running events
• Running live business events and audio-visual meetings/calls
• Meeting scheduling and calendar management
• Board meeting pack preparation and attending Board meetings as required to take actions and presenting slides
• Supporting Executive Assistant as required

Business Support Team Administration:

• Core team tasks
• Office Facilities Support
• HR Administration Support

Undertake such other duties, training and/or hours of work as may be reasonably required, and which are consistent with the general level of responsibility of this role.

Essential experience:

Essential experience in reception / administration / secretarial roles required.

Reception / front of house management advantageous.

Event administration or management experience required.

Office facilities and safety knowledge advantageous.

Excellent IT skills to assist with routine staff enquiries and to run audio visual equipment in meetings and events.

First Aid and Fire Warden certificates desirable (training will be provided as required).

Qualifications:

English – National 5 minimum.

Business Administration related qualification desirable.