Administrator - Fixed Term

Bachy Soletanche Limited; Ipswich; On-site; GBP 20,000 - 28,000; Full time

Benefits offered by this job

Discretionary bonus

Pension scheme

Enhanced sick pay

Private medical insurance

Life assurance

Employee assistance programme

25 days annual leave + BH

Volunteering days

Professional memberships

Career development

Job summary

Bachy Soletanche Limited seeks a Site Administrator for the MBIF project on the Suffolk coast. This is a 6-month fixed-term contract with flexible part-time or full-time working patterns, but full-time on-site presence is required.

You will support onboarding, visitor liaison, documentation, HSE files, audits, and reporting, ensuring accuracy and timely delivery. A busy site office environment requires initiative, resilience and teamwork.

Qualifications

• Strong organisational, time management and workload prioritisation skills.
• Excellent communication across all levels.
• Experience in site office administration and document control.
• Ability to work under pressure and use initiative.
• Knowledge of MS Office and basic IT systems.

Responsibilities

• Undertake a full range of administrative duties to ensure an efficient service.
• Support onboarding of employees and visitors.
• Assist with accommodation bookings and travel arrangements.
• Maintain health & safety documentation and project records.
• Assist with audits, site inspections and compliance reporting.
• Coordinate with training & competency teams and manage site inductions.

Skills

MS Office

Word

Excel

Outlook

Document control

Organisational skills

Time management

Attention to detail

Teamwork

Communication skills

Resilience

Tools

Business Collaborator

PIM

Job description

The Marine Bulk Import Facility (MBIF) is a major temporary marine infrastructure project supporting the construction of the Sizewell C nuclear power station on the Suffolk coast. The facility enables the delivery of large construction materials by sea and includes a 463m-long jetty, steel and precast structures, and a cantilevered traveller system (Cantitravel) for modular construction.

Key Project Features Relevant to Roles

• Construction Methodology: Marine piling, modular steel and precast concrete assembly, cantilevered traveller erection system.

• Workstreams: Early Contractor Involvement (ECI), Test Piling, and Main Works.

• Contract Model: NEC3 Option C – Target Cost with Activity Schedule.

Our Mission: Proud to create sustainable geotechnical solutions through Trust, Partnership and Excellence.

Our Values: In line with our Mission Statement, the main Values that shape our behaviours, unify us a team and help us build long lasting relationships with our clients are: TEC-TAC = Teamwork, Excellence, Creative, Trust, Accountability, Caring.

The Role

We are looking for a Site Administrator to join the team on a 6-month fixed term contract. This opportunity is available on either a part-time or full-time basis, offering flexibility to suit the successful candidate. Please note that full-time on-site presence is required for this position.

What You'll Be Doing

Undertake a full range of administrative duties to ensure an efficient service is delivered. To include:

• Supporting the onboarding of employees
• Assisting visitors with the necessary requirements
• Supporting staff with accommodation bookings and travel as required
• Organising and supporting with documentation including health & safety documentation, compliance record and project H&S files
• Audits & Reporting: Assist with internal/external audits, site inspections and regular compliance reporting.
• Compliance & Accreditations: Maintain contractor accreditations and certifications while ensuring all projects meet under HSE legislation
• Maintain and update office notice boards with relevant information
• Co-ordinate with the internal training and competency team and relay training course requirements to site operatives
• Maintain site registers for briefing attendance / H&S inductions if required
• Act as the first point of call for the client’s Office Administrator
• Responsible for ordering and distribution of Personal Protective Equipment for site team
• Perform general office duties such as ordering office supplies
• Data input from site activities to reports and records
• Coordination with Site Management and Resources Team regarding staff and operative training schedule
• General administration e.g photocopying, scanning, booking meeting rooms and filing
• Ordering office supplies and stock check
• Supporting Project Manager and Engineers with report writing/collection of data
• Play an active part in the continuous improvement of administration processes and duties.
• Any other tasks as required

What We’re Looking For

• The ideal candidate must have a self-driven attitude and show the ability to use his/her initiative for everyday tasks and be able to work well under pressure.

• A thorough knowledge of Microsoft Office, including Word, Excel, Outlook.
• Knowledge of document control systems preferable – Business Collaborator, PIM etc
• Strong organisational, time management and workload prioritisation skills.
• Attention to detail and accuracy.
• Work well within a team environment but also capable of working without supervision.
• Enthusiastic and proactive with a willingness to learn.
• Work well under pressure
• Experience of office administration in a busy site office with a good knowledge and understanding of Administration duties.
• Excellent communication skills with the ability to quickly establish and maintain strong relationships across all levels.
• To be resilient with a positive and confident approach.

Why Bachy Soletanche?

When you join the world’s largest specialist geotechnical contractor, you’re part of an international community of over 10,000 experts, based in 31 countries around the world. You’ll have the opportunity to contribute to prestigious, ground-breaking projects, using the very latest tools and technology to solve complex problems, constantly learn new skills and take your career in any direction.

As well as being part one of the largest specialist geotechnical contractor and working in a collaborative environment, we offer:

• Discretionary annual bonus (based on personal/project performance)
• Salary Sacrifice Pension Scheme (min. 5% company contribution)
• Enhanced Sick Pay (after probation)
• Income Protection, Private Medical Insurance and Life Assurance
• Employee Assistance Programme
• 25-days annual leave + Bank Holidays per year (increasing with service)
• Option to purchase additional annual leave
• Paid annual professional memberships
• Volunteering days
• Professional growth and development

Bachy Soletanche is committed to equal opportunities in employment with the aim of ensuring that everyone who applies to work for us receives fair treatment. We positively encourage applications from suitably qualified and eligible candidates regardless of age, disability, ethnicity, sex, gender identity, sexual orientation, religion or belief and pregnancy/maternity.