Administrator - Fixed Term

Bachy Soletanche; Ipswich; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Annual bonus

Pension scheme

Sick pay

Private medical insurance

Life assurance

Employee assistance programme

25 days annual leave + bank holidays

Volunteering days

Career development

Job summary

Bachy Soletanche in Ipswich is seeking a Site Administrator for a 6‑month fixed term contract on an on‑site basis. The role supports onboarding, visitor processing, documentation and compliance activities across the MBIF project near Sizewell.

You will coordinate travel and accommodation, manage office supplies, assist with audits and reporting, and liaise with the Project Manager and Engineers to ensure smooth site administration. Flexibility for part-time or full-time work is offered.

Qualifications

• Experience in site office administration.
• Proficient with Microsoft Word, Excel and Outlook.
• Knowledge of document control systems (Business Collaborator, PIM).
• Strong organizational and time-management skills.
• Excellent communication and stakeholder relationship abilities.
• Able to work well in a team and under pressure.

Responsibilities

• Onboard new employees and assist visitors.
• Arrange accommodation and travel for staff as required.
• Maintain health & safety documentation and project files.
• Support audits, site inspections and compliance reporting.
• Maintain contractor accreditations and certifications.
• Coordinate training schedules with the site team.

Skills

Microsoft Office

Organization

Communication

Time management

Attention to detail

Tools

Business Collaborator

PIM

Job description

The Marine Bulk Import Facility (MBIF) is a major temporary marine infrastructure project supporting the construction of the Sizewell C nuclear power station on the Suffolk coast. The facility enables the delivery of large construction materials by sea and includes a 463m-long jetty, steel and precast structures, and a cantilevered traveller system (Cantitravel) for modular construction.

Key Project Features Relevant to Roles

• Construction Methodology: Marine piling, modular steel and precast concrete assembly, cantilevered traveller erection system.
• Workstreams: Early Contractor Involvement (ECI), Test Piling, and Main Works.
• Contract Model: NEC3 Option C – Target Cost with Activity Schedule.

Our Mission: Proud to create sustainable geotechnical solutions through Trust, Partnership and Excellence.

Our Values: In line with our Mission Statement, the main Values that shape our behaviours, unify us a team and help us build long lasting relationships with our clients are: TEC-TAC = Teamwork, Excellence, Creative, Trust, Accountability, Caring.

The Role

We are looking for a Site Administrator to join the team on a 6-month fixed term contract. This opportunity is available on either a part-time or full-time basis, offering flexibility to suit the successful candidate. Please note that full-time on-site presence is required for this position.

What You'll Be Doing

• Supporting the onboarding of employees
• Assisting visitors with the necessary requirements
• Supporting staff with accommodation bookings and travel as required
• Organising and supporting with documentation including health & safety documentation, compliance record and project H&S files
• Audits & Reporting: Assist with internal/external audits, site inspections and regular compliance reporting.
• Compliance & Accreditations: Maintain contractor accreditations and certifications while ensuring all projects meet under HSE legislation
• Maintain and update office notice boards with relevant information
• Co-ordinate with the internal training and competency team and relay training course requirements to site operatives
• Maintain site registers for briefing attendance / H&S inductions if required
• Act as the first point of call for the client's Office Administrator
• Responsible for ordering and distribution of Personal Protective Equipment for site team
• Perform general office duties such as ordering office supplies
• Data input from site activities to reports and records
• Coordination with Site Management and Resources Team regarding staff and operative training schedule
• General administration e.g photocopying, scanning, booking meeting rooms and filing
• Ordering office supplies and stock check
• Supporting Project Manager and Engineers with report writing/collection of data
• Play an active part in the continuous improvement of administration processes and duties.
• Any other tasks as required

What We’re Looking For

• The ideal candidate must have a self-driven attitude and show the ability to use his/her initiative for everyday tasks and be able to work well under pressure.
• A thorough knowledge of Microsoft Office, including Word, Excel, Outlook.
• Knowledge of document control systems preferable – Business Collaborator, PIM etc
• Strong organisational, time management and workload prioritisation skills.
• Attention to detail and accuracy.
• Work well within a team environment but also capable of working without supervision.
• Enthusiastic and proactive with a willingness to learn.
• Work well under pressure
• Experience of office administration in a busy site office with a good knowledge and understanding of Administration duties.
• Excellent communication skills with the ability to quickly establish and maintain strong relationships across all levels.
• To be resilient with a positive and confident approach.

Why Bachy Soletanche?

When you join the world’s largest specialist geotechnical contractor, you’re part of an international community of over 10,000 experts, based in 31 countries around the world. You’ll have the opportunity to contribute to prestigious, ground-breaking projects, using the very latest tools and technology to solve complex problems, constantly learn new skills and take your career in any direction.

As well as being part one of the largest specialist geotechnical contractor and working in a collaborative environment, we offer:

• Discretionary annual bonus (based on personal/project performance)
• Salary Sacrifice Pension Scheme (min. 5% company contribution)
• Enhanced Sick Pay (after probation)
• Income Protection, Private Medical Insurance and Life Assurance
• Employee Assistance Programme
• 25-days annual leave + Bank Holidays per year (increasing with service)
• Option to purchase additional annual leave
• Paid annual professional memberships
• Volunteering days
• Professional growth and development

Bachy Soletanche is committed to equal opportunities in employment with the aim of ensuring that everyone who applies to work for us receives fair treatment. We positively encourage applications from suitably qualified and eligible candidates regardless of age, disability, ethnicity, sex, gender identity, sexual orientation, religion or belief and pregnancy/maternity.