Administrator (Finance)

Sodexo Group; Ashford; On-site; GBP 23,000 - 32,000; Full time

Benefits offered by this job

Company pension

Discounts across 1,900+ brands

Gym and wellbeing benefits

24/7 Employee Assistance Programme

Job summary

Sodexo is hiring for HMP Bronzefield to support the Head of Business Management by delivering accurate and timely financial operations within a highly regulated prison environment.

The role requires highly organised, detail‑oriented individuals who can manage multiple priorities, work independently, and communicate effectively with internal and external stakeholders.

Join a team committed to governance, compliance and reliable finance processing to help ensure safe, efficient site operations.

Qualifications

• Strong admin experience within a finance function.
• Good working knowledge of Excel and Outlook.
• Excellent organisational skills with the ability to manage multiple priorities.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to work independently and meet deadlines in a fast-paced environment.
• Desirable: pursuing a professional accounting qualification or finance-related degree.

Responsibilities

• Provide day-to-day administrative support across the finance function.
• Manage core finance activities including accounts payable, receivable, reconciliations, and reporting.
• Maintain accurate, secure, and up-to-date financial records in line with policy and compliance requirements.
• Support audit and governance processes, ensuring adherence to financial controls.
• Assist with high-volume transaction processing using both manual and system-based methods.
• Respond to finance-related queries from internal and external stakeholders.
• Work collaboratively across departments to support the smooth running of the prison.
• Ensure all tasks are completed accurately and within strict deadlines.

Skills

Administrative experience in finance

Organisational skills

Attention to detail

Effective communication

Ability to work independently

Education

Pursuing a professional accounting qualification or finance-related degree

Tools

Microsoft Excel

Microsoft Outlook

Job description

About the Role & HMP Bronzefield

HMP & YOI Bronzefield is the largest female prison in the UK and Europe, operating within a highly secure, regulated environment. The site supports a diverse population, including women on remand, varying sentence lengths, young offenders, foreign nationals, and mothers with babies, with a strong focus on rehabilitation and wellbeing.

This role sits within the Finance function, supporting the Head of Business Management in delivering an efficient, compliant, and high-performing financial operation across the prison. It requires a highly organised and detail-oriented individual who can operate effectively in a fast-paced environment, ensuring the smooth running of financial processes that underpin critical services across the site.

The successful candidate will play a key role in maintaining financial accuracy, supporting internal and external stakeholders, and contributing to the overall performance and governance of the establishment.

Main Responsibilities

• Provide day-to-day administrative support across the finance function
• Manage core finance activities including accounts payable, receivable, reconciliations, and reporting
• Maintain accurate, secure, and up-to-date financial records in line with policy and compliance requirements
• Support audit and governance processes, ensuring adherence to financial controls
• Assist with high-volume transaction processing using both manual and system-based methods
• Respond to finance-related queries from internal and external stakeholders
• Work collaboratively across departments to support the smooth running of the prison
• Ensure all tasks are completed accurately and within strict deadlines

Key Accountabilities

• Financial Accuracy: Maintaining reliable financial records, reconciliations, and data integrity
• Compliance & Governance: Adhering to financial policies, procedures, and regulatory requirements
• Stakeholder Support: Providing timely and accurate financial information and resolving queries
• Confidentiality: Managing sensitive financial and personal data with discretion
• Operational Support: Assisting the wider business in achieving financial and operational objectives

The Ideal Candidate

Essential:

• Strong administrative experience within a finance function
• Good working knowledge of Microsoft Office, particularly Excel and Outlook
• Excellent organisational skills with the ability to manage multiple priorities
• Strong attention to detail and accuracy
• Effective communication and interpersonal skills
• Ability to work independently and meet deadlines in a fast-paced environment

Desirable:

• Studying towards a professional accounting qualification or finance-related degree
• Previous experience in a finance or administrative role
• Experience working in a regulated or custodial environment

Working at Sodexo

Sodexo's culture is built on three core values: Be Positive, Be Courageous, and Be the Difference.

You'll be part of a team where you are valued, supported, and empowered to contribute to meaningful outcomes. Every interaction matters, and your role will directly support the safe and effective operation of the prison.

In addition, Sodexo offers a wide range of benefits including:

• Company pension / retirement plan
• Discounts across 1,900+ brands
• Gym and wellbeing benefits
• 24/7 Employee Assistance Programme (including emotional, legal, and financial support)

About Sodexo

At Sodexo, our purpose is to create a better everyday for everyone to build a better life for all. Operating in 55 countries and serving over 100 million consumers daily, we are a global leader in services that improve Quality of Life.

We are committed to building an inclusive workplace where everyone feels valued and supported. As a Disability Confident Leader, we actively encourage applications from all backgrounds and are dedicated to ensuring equal opportunities for all.