Administrator (Facilities Management and Goods In)

University of South Hampton; Southampton; On-site; GBP 24,000 - 30,000; Full time

Job summary

A leading educational institution in Southampton is seeking a full-time Building 85 Facilities/Goods In Administrator. This role involves supporting operational tasks, collaborating with the facilities manager, and providing excellent administrative support. Candidates should have strong communication skills, organizational abilities, and the capacity to handle physical tasks. The position offers benefits like a generous holiday allowance and access to fitness facilities.

Benefits

Generous holiday allowance

Subsidised health & fitness facilities

Access to university pension scheme

Various discounts

Qualifications

• Previous experience providing effective and efficient administrative support.
• Proven track record in identifying and resolving critical issues.
• Excellent verbal and written communication skills.
• Good interpersonal skills to build credible working relationships.
• Excellent time management and organizational skills.
• Good numeracy and IT skills for maintaining accurate records.
• Willingness to carry out manual handling and physically active tasks.

Responsibilities

• Provide support for the occupants of the Institute of Life Sciences Building 85.
• Support the operational running of the building and promote a positive health & safety culture.
• Provide cover for goods in and collaborate with the goods in administrator.
• Liaise with colleagues and external parties to report building issues and coordinate repairs.

Skills

Administrative support

Identifying and resolving critical issues

Verbal communication

Written communication

Interpersonal skills

Time management

Organizational skills

Numeracy skills

IT skills

Job description

Overview

You are invited to apply for the full-time post of Building 85 Facilities/Goods In Administrator to provide support for the occupants of the Institute of Life Sciences Building 85. We are seeking to appoint a customer-orientated, enthusiastic, flexible and organised person to carry out and provide support to help ensure efficient delivery of building facilities and ordering services. The position is part of the Faculty Operating Service and reports to the Facilities Manager (B85).

About the role:

You will work closely with the facilities manager to support the operational running of the building and contribute to promoting a positive health & safety culture.

You will provide cover for goods in and work closely with the goods in administrator to support ordering services and goods in yard management.

You will liaise with colleagues across the university and external persons in the reporting of building issues and coordinating repairs.

Responsibilities

• Provide support for the occupants of the Institute of Life Sciences Building 85.
• Support the operational running of the building and promote a positive health & safety culture.
• Provide cover for goods in and collaborate with the goods in administrator on ordering services and goods in yard management.
• Liaise with colleagues across the university and external parties to report building issues and coordinate repairs.

Qualifications

• previous experience of providing effective and efficient administrative support
• proven track record in identifying and resolving critical issues
• excellent verbal and written communication skills
• good inter-personal skills to build effective and credible working relationships within the team as well as internal and external stakeholders
• excellent time management and organisational skills to manage your own workload effectively to meet business requirements
• good numeracy and IT skills to ensure excellent attention to detail and maintaining accurate records
• willingness to carry out some manual handling and physically active tasks

Working pattern

The successful candidate will be expected to work 36 hours per week. This role does not support hybrid working.

Benefits and culture

The university supports a flexible approach to work as well as providing additional benefits such as a generous holiday allowance, access to a university pension scheme, subsidised health & fitness facilities and a range of discounts. This is a supportive and inclusive workplace where you will be a valued member of the team.

Equality, diversity and inclusion

The university is proactive in fostering a culture of inclusion, respect and equality of opportunity. We select candidates on the basis of merit and ability. We aspire to thrive in the diversity of our workforce. We welcome applications from all candidates with an interest in the role and those who are committed to helping us create an inclusive work environment. We encourage applications from candidates from Black, Asian and Minority ethnic communities, people who identify as LGBQT+, and people with disabilities.

We are committed to equality, diversity and inclusion and welcome applicants who support our mission of inclusivity.

Visa sponsorship

This role does not qualify for Skilled Worker Visa sponsorship. To explore alternative UK visa options, see gov.uk.

Application

Apply by 11.59 pm GMT on the closing date. For assistance contact Recruitment on [phone] or [e-mail] quoting the job number.

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