Administrator / Exams Administrative Assistant

AWD online; Southampton; On-site; GBP 20,000 - 25,000; Part time

Job summary

A recruitment agency in Southampton seeks an Administrator / Exams Administrative Assistant. The role involves organizing exams, maintaining confidentiality, and handling inquiries from staff and students. Candidates should have strong administrative experience, excellent organizational and communication skills, and a proactive approach. This part-time position offers benefits like staff membership rates at an on-site Leisure Centre and good transport links.

Benefits

Friendly colleagues

Free on-site car park

Staff membership rates to the Leisure Centre

Good transport links

Public sector pension scheme

Cycle-to-Work scheme

Qualifications

• Experience in an administration / admin role.
• Ability to work independently and creatively.
• Willingness to work flexibly to support the exams operation.

Responsibilities

• Assist in the preparation for and organization of all exams.
• Deal with enquiries from staff, students, and parents.
• Ensure staff and students are aware of exam regulations.

Skills

Administrative experience

Organizational skills

Time management

Communication skills

Microsoft Office

Job description

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Administrator / Exams Administrative Assistant, Southampton

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Client:

AWD online

Location:

Southampton, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

09cf5bf51d04

Job Views:

17

Posted:

12.08.2025

Expiry Date:

26.09.2025

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Job Description:

JOB OVERVIEW

We have a fantastic new job opportunity for an Administrator / Exams Administrative Assistantwith administration experience, excellent organisational, time management and communication skills and the ability to maintain confidentiality.

Working as the Administrator / Exams Administrative Assistant you will work proactively with the Examinations Officer to maintain the effective operation of both internal and external exams to ensure the end-to-end processes are completed effectively in line with the policies of the school and those of the relevant awarding/external bodies.

As an Administrator / HR Administrative Assistant you will receive full training in order to deputise for the Exams Officer in their absence.

DUTIES

Your duties as an Administrator / Exams Administrative Assistantwill include:

• Assist in the preparation for and organisation of all exams, both internal and external
• Deal with any enquiries from staff, students, invigilators and parents quickly and efficiently
• Develop knowledge relating to exam regulations and procedures and keep up to date with all examination requirements
• Ensure that staff and students are aware of the relevant exam regulations, communicating these as necessary
• Receive and store all examination papers as they arrive and be responsible for all examination stationery
• Assist in the supervision and management of a team of external exam invigilators
• General administration to ensure the smooth running of exams on a day-to-day basis including being present at the start and finish of each examination
• Assisting with the preparation of the exam boxes to go out to exam rooms
• Checking candidate attendance at all exams
• Assisting with the dispatch of exam papers to the exam board/examiners as required by the regulations
• Be present on the days the school is notified of exam results in August
• Assist with arrangements for the distribution of exam results to students
• Deal with queries from students, staff and parents regarding exam results
• Assist with the receipt and distribution of exam certificates when they arrive in school
• Assist in maintaining an efficient filing system
• Deputise for the Exams Officer in their absence

CANDIDATE REQUIREMENTS

• Experience in an administration / admin role
• Ability to work independently and creatively
• Good knowledge of Microsoft Office packages (Word and Excel), email and the internet
• Very good organisational and time management skills with the ability to prioritise workload both day to day and forward planning
• Willingness to work flexibly to support the smooth operation of the Exams Office
• Excellent written and verbal communication skills and be able to relate well with school staff, students, external candidates, parents and carers
• Team player with enthusiasm and perseverance
• Evidence of high level organisational skills, encouraging positive collaborative working practices
• Good interpersonal skills
• Curiosity and willingness to learn, improve and enhance personal development
• Self-motivated and proactive
• Good memory skills with the ability to retain and recall information as required
• Ability to maintain the highest level of confidentiality

BENEFITS

• Friendly and sociable colleagues
• Free on-site car park
• Staff membership rates to the modern on-site Leisure Centre
• Good transport links
• Enrolment in one of the UK’s largest public sector pension schemes
• A tax efficient Cycle-to-Work scheme through salary sacrifice

The organisation is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. They will ensure that all recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.

We reserve the right to close any of our vacancies early.

By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.

JOB REF: AWDO-C13490

Part-Time, Contract Admin Jobs, Careers and Vacancies. Find a new job and work in Hedge End, Southampton, Hampshire. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online.

AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency.