Administrator Corporate Services

onlyFE; Sheffield; Hybrid; GBP 27,000 - 30,000; Full time

Benefits offered by this job

Hybrid working

Flexible working

CPD opportunities

Health and wellbeing support

Job summary

The Sheffield College is recruiting an proactive administrator to support the College Leadership Team and key directors. You will deliver day-to-day administrative support, coordinate diaries, meetings, travel and events, and ensure high standards of service for internal and external partners.

Hybrid/flexible working is offered alongside a comprehensive benefits package, with opportunities for professional development and a strong focus on safeguarding and inclusion within the college

Qualifications

• Experience providing high quality, confidential administrative support.
• Excellent customer service skills and professional communication.
• Proficient IT skills and ability to communicate at all levels.

Responsibilities

• Provide high quality, confidential admin support to senior college leaders.
• Manage diaries and coordinate meetings, agendas and notes.
• Arrange meetings, spaces, refreshments, and travel itineraries.
• Support event planning and visits hosted at the college.
• Process purchase requisitions and ensure financial regulations compliance.
• Support proofreading and formatting of papers and key documents.

Skills

Administrative support

Diary management

Customer service

Communication

Job description

About Us

The Sheffield College is a further and higher education institution dedicated to providing academic, vocational, and professional qualifications to approximately 13,000 young people and adults annually. Our mission is to transform lives through learning, advocating for inclusivity and diversity at every stage.

About The Role

In this role, you will be working in a fast-paced, corporate environment, providing proactive day to day administrative support to members of the College Leadership Team and their areas of responsibility, including Student Employability Services, Quality, Teaching, Learning and Innovation, Equity, Equality, Diversity and Inclusion, and Student Services. You will provide a friendly, and professional service to internal and external partners, stakeholders and visitors, supporting in the delivery of a high-quality service in support of the above functions. You will be expected to have excellent customer service skills, proficient IT skills and be able to communicate on all levels.

Main Duties And Responsibilities

• Support the Director of Student Employability Services, Assistant Principal Quality, Teaching, Learning and Innovation, Head of EDI and Director of Student Services by providing high quality, professional and confidential administrative support, including:
• effective diary support as required
• providing a welcoming and supportive experience to internal colleagues and external stakeholders, visitors, and key partners.
• Service internal and external meetings, some confidential, including preparing meeting agendas and papers and at times attending meetings to take notes and to record and maintain action tracker logs.
• Arrange, as required, appropriate internal and external meeting and training spaces, refreshments, and hospitality as well as any other requirements.
• Coordinate external conference, event, and training bookings, organise travel and accommodation as required, including producing detailed itineraries.
• Support with the planning and organising of specific events and visits hosted at the college.
• Raise purchase requisitions using the internal finance system, ensuring all requisitions are approved by the budget holder, and goods receipted timely, whilst ensuring adherence to college financial regulations.
• Support with the maintenance, formatting and proofreading of related papers, reports, and key documents, ensuring up to date corporate templates are used.
• Undertake photocopying, scanning, and filing of documentation.
• Volunteer and support cross college events i.e., Open Days.
• Work collaboratively with other college teams as required.

If you want to find out more about the role please contact Clare O'Neill, Administration Services Manager - [e-mail]

What we can offer you

As the successful candidate, you will be offered a salary of between £27,455 - £29,810 per annum based upon a combination of the skills, knowledge and experience that you can bring to the role.

Our Full Benefits Package

• SYPA – with a generous employer contribution
• Annual leave -30 Days (222 hours)+ 8 Bank Holidays(59.2 hours)-this includesa discretionary Christmas closure period
• Health and wellbeing support , including:
• Employee assistance programme through Bupa
• Occupational Health through PAM
• Free eye tests for VDU users
• Free parking is available at the majority of our campuses
• Hybrid and flexible working opportunities
• Continuous professional development opportunities
• A people ‑ focused working culture where you can grow and thrive

Further informationcan be foundon our Benefits and Career Development pages.

Disability Confident

We are a Disability Confident employer and are committed to removing barriers for applicants with a disability during our recruitment process, upon appointment and as an employee. Please review our Recruitment Guidelines for Disabled Candidates which provides further information on reasonable adjustments and how the Disability Confident scheme works in practice. If you require any reasonable adjustments or any support at any point throughout the process, please contact [e-mail]

Armed Forces Covenant

As part of our commitment through the Armed Forces Covenant , we’re pledged to support the Armed Forces Community. Recognising the value Personnel, Veterans and military families contribute to our community and country.

Safeguarding

We are an employer who is committed to safeguarding and promoting the welfare of students. Successful applicants will be required to have an enhanced DBS check and will be subject to safer recruiting procedures. Further details on our safer recruiting procedures, including the employment of ex-offenders can be found here Safeguarding