Administrator - Clinical Coding

Grovelands Medical Centre; Reading; On-site; GBP 25,000 - 30,000; Full time

Job summary

A primary care practice in Reading seeks an Administrator to manage clinical coding and correspondence processing. The ideal candidate should have experience in a primary care setting and familiarity with Docman. Responsibilities include maintaining medical records, scanning, and ensuring timely correspondence actions. Great opportunity to join a dedicated team providing high-quality patient care.

Qualifications

• Experience of Clinical Coding/Read Coding (EMIS codes, Snomed, CTV3)
• Experience of working within Primary Care
• Knowledge of medical terminology

Responsibilities

• Maintain and process all incoming and outgoing correspondences
• Daily processing of incoming correspondence via post or electronically
• Scanning of received clinical letters into Docman for processing
• Ensure clinical correspondence is correctly filed in electronic patient records
• Extract relevant data from clinical letters for coding onto patient records

Skills

Attention to detail

Effective communicator written and verbal

Methodical and organised

Proficient use of Computer & IT equipment

Responsible attitude

Education

GCSE Grade A to C in English and Maths

Tools

Docman

EMIS

Job description

Job summary

An opportunity has arisen for an Administrator tojoin our busy and forward-thinking practice. Grovelands is dedicated toproviding safe and compassionate care to our approximately 14,000patients. We are an Emis practice of 7 Partners, 3 Salaried GPs includingPharmacy team, Paramedics and a Nursing team together with a knowledgeablereception and admin support.

We are seeking an enthusiastic andmotivated individual who has proven experience within a primary care settingand preferably proficient in the use of Docman, to undertake clinical coding ofhospital/clinic and miscellaneous correspondence within the practice.

Main duties of the job

This role will include daily processingof all incoming correspondence to the surgery, received either physically orelectronically by scanning and actioning as necessary using Docman, in order tomaintain accurate patient medical records. The ideal candidate will be able toextract the necessary data from correspondence using workflow optimisation andinput this via clinical coding using SNOMED-CT, or distribute as needed toother members of the team for action.

About us

Our high-performing team includes nursing staff, paramedics, pharmacists, pharmacy technicians, social prescribers, health & wellbeing coach and a first contact physiotherapist, alongside our dedicated admin and reception team.

We are ideally positioned for easy access from London/Oxford, provide onsite parking and welcome all prospective applicants the opportunity to visit the surgery for a look around and general chat.

Job description

Job responsibilities

The Administrator (Clinical Coding) will be required toundertake the following duties;

Maintainand process all incoming and outgoing correspondences adequately and in linewith practice procedures

Dailyprocessing of incoming correspondence via post or electronically

Dailyscanning of received clinical letters into Docman for processing.

Importationof electronically received clinical letters into Docman for processing.

Distributingclinic letters fairly and according to addressed clinical recipient.

Usingworkflow optimisation to reduce GP workload through direct processing with noclinical input of a variety of correspondence types i.e. A&E letters,referral letters, if no clinical input is required.

Ensuringall clinical correspondence is correctly filed in electronic patient records,in accordance with letter/department type and dates.

Extractionof relevant data from clinical letters for coding onto electronic patientrecords, using the clinical code browser to select the most clinicallyappropriate SNOMED-CT code.

Distributionof all received post to appropriate team members as necessary if not requiredfor clinical coding.

Filingof received clinical correspondence in a correct manner, in accordance withpractice policy.

Ensuringclinical letter actions are undertaken in a timely manner, either throughdistribution of actions to relevant team members, or through direct action fromyourself as administrator i.e. booking an appointment or requesting a bloodtest

To help ensure that services are;

Providedin a timely and efficient way

Responsiveto the needs of the patients

Workingeffectively & efficiently

Additional duties:

Help outin all other admin areas where your line manager identifies support is needed.

GeneralAdmin duties where the need arises.

Monitorthe practice email, AccuRx online triage and action accordingly.

Job description
Job responsibilities

The Administrator (Clinical Coding) will be required toundertake the following duties;

Maintainand process all incoming and outgoing correspondences adequately and in linewith practice procedures

Dailyprocessing of incoming correspondence via post or electronically

Dailyscanning of received clinical letters into Docman for processing.

Importationof electronically received clinical letters into Docman for processing.

Distributingclinic letters fairly and according to addressed clinical recipient.

Usingworkflow optimisation to reduce GP workload through direct processing with noclinical input of a variety of correspondence types i.e. A&E letters,referral letters, if no clinical input is required.

Ensuringall clinical correspondence is correctly filed in electronic patient records,in accordance with letter/department type and dates.

Extractionof relevant data from clinical letters for coding onto electronic patientrecords, using the clinical code browser to select the most clinicallyappropriate SNOMED-CT code.

Distributionof all received post to appropriate team members as necessary if not requiredfor clinical coding.

Filingof received clinical correspondence in a correct manner, in accordance withpractice policy.

Ensuringclinical letter actions are undertaken in a timely manner, either throughdistribution of actions to relevant team members, or through direct action fromyourself as administrator i.e. booking an appointment or requesting a bloodtest

To help ensure that services are;

Providedin a timely and efficient way

Responsiveto the needs of the patients

Workingeffectively & efficiently

Additional duties:

Help outin all other admin areas where your line manager identifies support is needed.

GeneralAdmin duties where the need arises.

Monitorthe practice email, AccuRx online triage and action accordingly.

Person Specification

Qualifications

Essential

• GCSE Grade A to C in English and Maths

Experience

Essential

• Experience of Clinical Coding/Read Coding (EMIS codes, Snomed, CTV3)
• Experience of working within Primary Care
• Knowledge of medical terminology

Desirable

• Experience using Docman
• Proficient in the use of EMIS or similar clinical GP system
• Knowledge and experience using care navigation
• Proficient in workflow optimisation

Skills

Essential

• Attention to detail
• Effective communicator written and verbal
• Methodical and organised
• Proficient use of Computer & IT equipment
• A responsible attitude

Person Specification
Qualifications

Essential

• GCSE Grade A to C in English and Maths

Experience

Essential

• Experience of Clinical Coding/Read Coding (EMIS codes, Snomed, CTV3)
• Experience of working within Primary Care
• Knowledge of medical terminology

Desirable

• Experience using Docman
• Proficient in the use of EMIS or similar clinical GP system
• Knowledge and experience using care navigation
• Proficient in workflow optimisation

Skills

Essential

• Attention to detail
• Effective communicator written and verbal
• Methodical and organised
• Proficient use of Computer & IT equipment
• A responsible attitude

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Grovelands Medical Centre
Address

701 Oxford Road

Reading

RG30 1HG

Employer's website