Administrator/Audio Typist

Integrated Care System; Bradford; On-site; GBP 20,000 - 25,000; Part time

Job summary

A healthcare provider is seeking an enthusiastic Administrator/Audio Typist in Bradford. The role involves supporting the Pennine Breast Screening department through administrative tasks like appointment management and maintaining patient records. Strong typing, communication, and IT skills are essential. The position demands flexibility and the ability to work under pressure, contributing to the overall efficiency of healthcare delivery.

Benefits

Staff gymnasiums

Excellent pension scheme including life assurance cover

Advice on childcare

Qualifications

• Working experience/knowledge of computers & data input.
• Previous clerical experience in an administrative setting.
• Experience in use of computer programs such as Microsoft Office, Excel.

Responsibilities

• Provide secretarial/administrative support to the Breast Care teams.
• Maintain patient electronic records and manage appointments.
• Handle sensitive telephone enquiries constructively.

Skills

Excellent typing skills

Communication skills

Time management

Organisational skills

Teamwork

Education

Educated to GCSE standard or equivalent

NVQ level 2 administration or above

Tools

Microsoft Office

Excel

Job description

Go back Bradford Teaching Hospitals NHS Foundation Trust

Administrator/Audio Typist

The closing date is 12 August 2025

Shortlisting to take place in the week following closing date: commencing 13th August 2025

Interview expected to take place in the week following shortlisting: commencing: 20th August 2025

We are looking for an enthusiastic, well-motivated administrator to join the Pennine Breast Screening department with cross cover when required across MSK Planned Care administration teams.

You will be required to work 20.5 hours per week.

The successful candidate will need to possess excellent typing skills, communication, time management and organisational skills and must be able to work under pressure.

Working with minimal supervision, the successful candidate must be able to use their own initiative and prioritise their own workload ensuring deadlines are met as specified.

Previous administrative and IT skills are essential. Previous EPR or relevant PAS system & Word applications (Including Excel) would be advantageous as is a good working knowledge of the NHS.

Post holder would be part of a wider team, so flexibility is essential and there is a requirement to be able to cover posts in other areas including across site.

Informal Enquiries: Jennifer Rushton, Administration Manager or

We can offer staff gymnasiums on both hospital sites, excellent pension scheme including life assurance cover and advice on childcare.

Main duties of the job

PRIMARY DUTIES & AREAS OF RESPONSIBILITY

To assist colleagues with workloads, providing secretarial/administrative support to the Breast Care teams, Breast Consultants and administration colleagues including word processing, audio typing of clinical letters, maintaining patient electronic records (EPR), email accounts, answering telephones, filing, photocopying, distributing mail as appropriate being point of contact for patients and clinical teams.. Monitoring RTT Patient Pathways and RTT Cancer Pathways. Maintaining waiting lists and tracking of patients.

To support the Breast Coordinator and Breast Medical Secretaries in word processing, audio typing of clinical letters and distribution, typing results letters. Maintaining email accounts and patient correspondence.

Booking, rescheduling patient appointments and other admin tasks.

Receive and deal with telephone enquiries, often of a sensitive nature in a constructive and sympathetic manner, referring to the appropriate person where necessary and transferring of calls when required

To ensure accuracy when administering any relevant IT systems. The systems could include EPR (Electronic Patient Record and/or other local systems - IT systems that records essential clinical and personal information about patients) word, internet and email.

Support secretarial colleagues during periods of sickness, annual leave or training with support and guidance from seniors as required

About us

At Bradford Teaching Hospitals we're passionate about providing outstanding care for the people of the Bradford district and communities across the North of England. We're keen to meet people interested in sharing our passion and helping us continue to deliver the highest quality of care to our patients.

We're a renowned teaching hospital trust at the forefront of research, education and development, with a state-of-the-art simulation and skills training centre on site.

In short, we can help you lift your career to the next level. We've received huge investment to improve patient care which means we have truly world-class facilities including a brand-new neonatal suite, state-of-the-art intensive care unit, a newly refurbished A&E department, new children's unit and a welcoming, modern atrium and reception area for staff and visitors.

Job responsibilities

Please see attached for the job description document for this post for further details in regards to the main responsibilities of the role.

Person Specification

Experience

• Working experience/knowledge of computers & data input
• Previous clerical experience in an administrative setting
• Experience of working face to face and/or telephone contact with the general public
• Experience in use of computer programs such as, Microsoft Office , Excel

Skills

• Keyboard Skills/use of email
• Good telephone manner and communication skills
• Ability to work as part of a team

Knowledge

• Understanding of Information Governance and Confidentiality
• Understanding of equality and diversity issues and how this affects patients, visitors and staff
• Understanding of what the NHS Constitution means to you, and your responsibilities to the public, patients and colleagues
• Previous knowledge of NHS Admin/medical records experience
• Knowledge of Maternity Services pathways

Qualifications

• Educated to GCSE standard or equivalent
• NVQ level 2 administration or above
• RSA II or equivalent level of skill gained through experience

Other Requirements

• Flexibility to work in hospital or community setting
• Flexibility with working patterns in keeping with a 24 hour service

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Bradford Teaching Hospitals NHS Foundation Trust