Administrator (Assistant) and Transport Manager

JR United Kingdom; Oxford; Remote; GBP 25,000 - 35,000; Full time

Job summary

A leading agency is seeking an Administrator (Assistant) and Transport Manager to ensure effective care for students, coordinating their transfers and liaising with schools. The role offers remote flexibility, requiring strong organizational skills, professionalism, and fluency in English, along with either Russian or Ukrainian.

Qualifications

• Experience in administrative work is significant.
• Upper-intermediate English level (B2) required.
• Fluency in either Russian or Ukrainian is necessary.

Responsibilities

• Organize and coordinate student transfers and bookings.
• Liaise with schools and handle administrative tasks.
• Maintain data accuracy and compliance with safety standards.

Skills

Organizational skills

Communication skills

Flexibility

Attention to detail

Professionalism

Education

Full secondary education or higher

Tools

Microsoft Office

Google Drive

Job description

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Administrator (Assistant) and Transport Manager, oxford district

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Client:

London International Agency

Location:

oxford district, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

2

Posted:

28.06.2025

Expiry Date:

12.08.2025

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Job Description:

Job Description:

The candidate for the position of Administrator (Assistant) and Transport Manager in our Guardianship Agency will work closely with the director, transport companies, and schools to ensure compassionate and effective care for the students. While the role is remote, applicants baced in Europe are very welcome, as it is helps with time zone alignment.

Responsibilities:

• Organizing and coordinating student transfers, including booking and overseeing drivers for transportation to/from family accommodations and airports.
• Booking train tickets for students.
• Corresponding and liaising with schools on current administrative matters.
• Filling out school transport and other required forms for student enrollment.
• Online shopping and translating school reports and audio recordings of parent meetings.
• Entering and verifying information in the company’s Google Drive system, ensuring data and documents are up to date.
• Creating schedules for holidays and Google Forms.
• Maintaining AEGIS safety and quality standards, participating in preparations for inspections.
• Keeping all documents and information up to date, ensuring order and efficiency in work.
• Contributing to the effective operation of London International Agency.

Desired Skills, Qualifications, and Experience:

• Responsibility and organizational skills.
• Strong communication skills and a friendly demeanor.
• Flexibility and adaptability to changing situations.
• Punctuality and attention to detail.
• Understanding of the rules and regulations governing educational institutions.
• Professionalism and respect for parents, children, and colleagues.
• Proficiency in English at an upper-intermediate level (B2).
• Significant experience in administrative work.
• Confident use of Microsoft Office (Word, Excel, PDF) and Google Drive.
• Full secondary education or higher.

Training and Checks:

• Mandatory safeguarding and child protection training.
• Completion of a mandatory DBS check (criminal record check).
• Completion of the OG registration procedures, including self-declaration.

Full-time Position:

• Available to be on call during full working hours from 9:00 AM to 6:00 PM (London time) to handle current tasks and respond quickly to messages.

Language Requirement:

• The candidate must be fluent in either Russian or Ukrainian, in addition to English.