Administrator (Assistant) and Transport Manager

JR United Kingdom; Hemel Hempstead; Remote; GBP 25,000 - 35,000; Full time

Job summary

A leading guardianship agency is seeking an Administrator (Assistant) and Transport Manager to coordinate student transfers and handle various administrative tasks. This full-time position requires strong organizational and communication skills, proficiency in Microsoft Office and Google Drive, and fluency in either Russian or Ukrainian alongside English. The candidate will work remotely but must be available during UK working hours.

Qualifications

• Significant experience in administrative work.
• Proficient in English (B2 level).
• Fluency in either Russian or Ukrainian required.

Responsibilities

• Organize and coordinate student transfers and bookings.
• Liaise with schools on administrative matters.
• Maintain AEGIS safety standards and documentation.

Skills

Responsibility

Organizational Skills

Communication

Flexibility

Attention to Detail

Education

Full secondary education or higher

Tools

Microsoft Office

Google Drive

Job description

Social network you want to login/join with:

Administrator (Assistant) and Transport Manager, Hemel Hempstead

Client:

London International Agency

Location:

Hemel Hempstead, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Views:

2

Posted:

28.06.2025

Expiry Date:

12.08.2025

Job Description:

Job Description:

The candidate for the position of Administrator (Assistant) and Transport Manager in our Guardianship Agency will work closely with the director, transport companies, and schools to ensure compassionate and effective care for the students. While the role is remote, applicants based in Europe are very welcome, as it helps with time zone alignment.

Responsibilities:

• Organizing and coordinating student transfers, including booking and overseeing drivers for transportation to/from family accommodations and airports.
• Booking train tickets for students.
• Corresponding and liaising with schools on current administrative matters.
• Filling out school transport and other required forms for student enrollment.
• Online shopping and translating school reports and audio recordings of parent meetings.
• Entering and verifying information in the company’s Google Drive system, ensuring data and documents are up to date.
• Creating schedules for holidays and Google Forms.
• Maintaining AEGIS safety and quality standards, participating in preparations for inspections.
• Keeping all documents and information up to date, ensuring order and efficiency in work.
• Contributing to the effective operation of London International Agency.

Desired Skills, Qualifications, and Experience:

• Responsibility and organizational skills.
• Strong communication skills and a friendly demeanor.
• Flexibility and adaptability to changing situations.
• Punctuality and attention to detail.
• Understanding of the rules and regulations governing educational institutions.
• Professionalism and respect for parents, children, and colleagues.
• Proficiency in English at an upper-intermediate level (B2).
• Significant experience in administrative work.
• Confident use of Microsoft Office (Word, Excel, PDF) and Google Drive.
• Full secondary education or higher.

Training and Checks:

• Mandatory safeguarding and child protection training.
• Completion of a mandatory DBS check (criminal record check).
• Completion of the OG registration procedures, including self-declaration.

Full-time Position:

• Available to be on call during full working hours from 9:00 AM to 6:00 PM (London time) to handle current tasks and respond quickly to messages.

Language Requirement:

• The candidate must be fluent in either Russian or Ukrainian, in addition to English.