Administrator and Personal Assistant

www.findapprenticeship.service.gov.uk - Jobboard; Exeter; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading university in the UK is seeking a proactive Administrator and Personal Assistant to support the Nature and Climate Impact Team. You will manage diaries, coordinate projects, and handle communications in a dynamic environment aimed at driving climate action. The role offers flexible and hybrid working conditions within a prestigious institution known for its research impact.

Benefits

39 days leave per year

Options for flexible working

Onsite gyms

Cycle to work scheme

Various discounts at retailers

Competitive parental leave policies

Qualifications

• Proactive and well-organized with experience in administrative support.
• Ability to manage diaries and travel arrangements efficiently.
• Strong communication skills for handling internal and external communications.

Responsibilities

• Provide essential support to the Hoffmann Impact Professor and the team.
• Coordinate activities across sectors like food and digital technologies.
• Deliver high-quality outputs while managing competing priorities.

Skills

Proactive organization

Diary management

Event organization

Communication skills

Collaboration

Job description

Education and Academic Services –
Business School Academic Support Administration Team


This full-time post is available from 1st September 2025 - 31st August 2026, starting as soon as possible in the University of Exeter Business School, Faculty of Environment, Science and Economy.


Flexible and hybrid working will be offered to suit the individuals appointed and the requirements of the role.

The starting salary will be from £ 28,031 on Grade D, depending on qualifications and experience.


This position could be an opportunity for an internal secondment, with approval from your current line manager.


Summary of the role


We are looking for a proactive and well-organised Administrator and Personal Assistant to join the Nature and Climate Impact Team for Accelerating Action on Nature and Climate, led by Professor Gail Whiteman, the inaugural Hoffmann Impact Professor for Nature and Climate. The team is fast-paced, ambitious, and focused on turning evidence into action—working across research, policy, and industry to drive system-wide change on climate and nature before the end of the decade.


This role provides essential day-to-day support to the Hoffmann Impact Professor and the wider team, helping to coordinate activity across key sectors including food, digital technologies, consumer goods, and communications. You’ll be responsible for diary and travel management, supporting project delivery, handling internal and external communications, organising events, and ensuring smooth administrative operations.


You’ll play a key role in helping the team function effectively—supporting collaboration with external partners, maintaining accurate records, and ensuring the delivery of high-quality outputs. The role is ideal for someone who thrives in a dynamic environment, is comfortable juggling competing priorities, and enjoys working as part of a mission-driven team committed to making a difference.


If you want to turbocharge support for low carbon and nature-positive action, by building science-informed impact pathways in key target industry sectors, please apply.


Please ensure you read the Job Description and Person Specification for full details of this role.


The University of Exeter


We are a member of the prestigious Russell Group of research-intensive universities and in the top 200 universities in the world (Times Higher Education World University Rankings 2024 and QS World University Ranking 2024). We combine world-class teaching with world-class research, achieving a Gold rating in the Teaching Excellence Framework Award 2023, underpinned by Gold ratings for Student Experience and Student Outcomes.


Our world-leading research impact has grown more than any other Russell Group university in recent years, and we are home to some of the world’s most influential researchers, seeking to answer some of the most fundamental issues facing humankind today. More than 99 percent of our research is of international quality and 47 percent is world-leading (2021 Research Excellence Framework).


We encourage proactive engagement with industry, business and community partners to enhance the impact of research and education and improve the employability of our students. Read about our world leading research – Green Futures and how we are transforming education for a changing world. We are located in a beautiful part of the country and Exeter (a fast growing tech hub) is one of only a few UK cities to have been designated as a UNESCO Creative City


We are proud signatories of the Armed Forces Covenant and welcome applications from service people.


Our Equality, Diversity and Inclusion Commitment


We are committed to ensuring reasonable adjustments are available for interviews and workplaces.


Whilst all applicants will be judged on merit alone, we particularly welcome applications from groups currently underrepresented within our working community.


With over 30,000 students and 7,000 staff from 150 different countries we offer a diverse and engaging environment where our diversity is celebrated and valued as a major strength. We are committed to creating an inclusive culture where all members of our community are supported to thrive; where diverse voices are heard through our engagement with evidence-based charter frameworks for gender (Athena SWAN and Project Juno for Physics), race equality (Race Equality Charter Mark), LGBTQ+ inclusion (Stonewall Diversity Champion) and as a Disability Confident employer.


Benefits


We offer some fantastic benefits including:


39 days leave per year
options for flexible working
numerous discounts at leading retailers
onsite gyms on all of our campus’ and a cycle to work scheme
sector leading policies around maternity, adoption and shared parental leave (up to 26 weeks full pay), paternity leave (up to six weeks full pay) and a Fertility Treatment Policy
stunning campus environments in Exeter and Cornwall, in the beautiful South West of England

Further information


Please contact Katie Cooke, [e-mail] for any further information.


Please be advised that due to the minimum salary thresholds imposed by the UKVI, this post will not qualify for university sponsorship under the Skilled Worker visa route. If you are a migrant worker, you will need to ensure you have a visa which permits the right to work in the UK. Further details can be found on the Home Office website - https://www.gov.uk/browse/visas-immigration/work-visas. If you are an existing Skilled Worker visa holder, we may be able to sponsor and will review the transitional arrangements - https://www.gov.uk/skilled-worker-visa/certificate-of-sponsorship-before-4-april-2024