Administrator and Health Care Support Worker

NHS; Oxford; On-site; Full time

Job summary

A leading healthcare organization is looking for a Healthcare Support Worker to provide essential administrative and clinical support in various locations including Oxford and Maidenhead. This role involves ensuring high standards of patient care, assisting with examinations, and maintaining clinical environments. The ideal candidate will have excellent communication skills, a Level 2 qualification in a health-related subject, and a commitment to patient-centered care.

Qualifications

• Recent healthcare assistant or clerical work experience required.
• Ability to communicate effectively in various situations.
• Understanding of Data Protection Act and confidentiality.

Responsibilities

• Assist during patient examinations and treatments.
• Liaise with clinical staff regarding patient queries.
• Co-ordinate patient treatment pathways.

Skills

Communication

Interpersonal skills

Confidentiality

Teamwork

Customer service

Education

Level 2 qualification in a Health-related subject or Business Administration

Good standard of general education to GCSE level

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Job summary

NUPAS is expanding!!

We have an exciting opportunity for a Healthcare Support Worker to provide a Receptionist/ Administration/Healthcare role in Buckinghamshire, including Reading, Aylesbury, Oxford & Maidenhead. Full-time and part-time hours will be considered and the successful candidate will be expected to work every other Saturday at our Maidenhead clinic.

The post holder will work to provide the highest standards of patient care and perform competencies as required as a Receptionist/ Administrator/Healthcare Worker. The successful applicant must be prepared to travel, delivering a supportive and non-judgemental service to patients and their supporters attending clinics, co-ordinating the patient pathway throughout the patients time in the clinic.

Main duties of the job

Clinical

Assist colleagues during the sensitive examination and treatment of patients within the department, treating them with respect and always promoting their dignity and comfort.

Chaperone as required with procedures, recognising when patients condition deteriorates and escalating as required.

Work in a caring, professional, and co-operative way with patients, their significant others, and colleagues.

Undertake pregnancy tests and record results as required.

Stock clinical areas and maintain the clinical/administrative environment to a high standard.

Order and receive stock as necessary.

Ensure infection prevention policies are always adhered to.

Respect the confidentiality of information both on and off duty.

To understand the principles of confidentiality, effective verbal and written communication and the recording of appropriate documentation.

Theatre support as required.

Service Delivery

Deliver a consistent, patient centred, caring service.

Ensure all patient case notes are processed in a consistent and timely fashion in line with monthly invoicing requirements.

Liaise with clinical and medical staff regarding patient and medical queries.

Co-ordinate patient treatment pathway throughout time in the clinic.

Co-ordinate and facilitate the delivery of patient prescriptions and legal documents.

Prepare and complete Patient notes.

Remote Administrator Duties.

Referrals to external providers or NHS Hospitals.

Undertake cashiering duties.

About us

The post holder will have a duty to ensure that the principles of patient, carer and public involvement and engagement are adhered to in line with Section 11 of The Health and Social Care Act 2012 for Improving Patient Experience.

NUPAS is committed to safeguarding and safeguarding children, young people and vulnerable adults is everyones responsibility. Onboarding checks are undertaken in line with the NHS Employment Checking Standards including a basic disclosure check under the Disclosing and Barring Service.

All staff are required to adhere to the principles of patient centred care as detailed in the NICE Quality Standard for Patient Experience and to treat patients with dignity, kindness, compassion, courtesy, respect, understanding and honesty.

The post holder will, in support of the NUPAS Visions & Values and ensure that everyone is treated as an individual and will acknowledge and value difference in order to treat everyone fairly.

Details Date posted

21 May 2025

Pay scheme

Other

Salary

£13.19 an hour 2 x 9.5 hours or 4 x 9.5 hours Including Saturdays

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

E0169-25-0026

Job locations

NUPAS Oxford

St Bartholomews Medical Centre, Lake Street Site

Oxford

OX1 4RP

NUPAS Reading

Longbarn Lane Surgery

Reading

RG2 7SZ

NUPAS Aylesbury

Haddenham Medical Centre, Stanbridge Road

Haddenham

Alyesbury

HP17 8JX

NUPAS Maidenhead, Symonds Medical Centre

25 All Saints Avenue

Maidenhead

Berkshire

SL6 6EL

Job description Job responsibilities

Clinical

Assist colleagues during the sensitive examination and treatment of patients within the department, treating them with respect and always promoting their dignity and comfort.

Chaperone as required with procedures, recognising when patients condition deteriorates and escalating as required.

Work in a caring, professional, and co-operative way with patients, their significant others, and colleagues.

Undertake pregnancy tests and record results as required.

Stock clinical areas and maintain the clinical/administrative environment to a high standard.

Order and receive stock as necessary.

Ensure infection prevention policies are always adhered to.

Respect the confidentiality of information both on and off duty.

To understand the principles of confidentiality, effective verbal and written communication and the recording of appropriate documentation.

Theatre support as required.

To ensure clinical areas are set up, stock is unpacked and rotated.

To support in the cleaning-up / restocking of work areas after use.

To undertake relevant training in medications management and unpack medications to storage facility/Handle medications as appropriate/in line with standard operation procedures.

To include wiping down all surfaces at the end of each shift or session, as the need arises.

Potential contact with bodily fluids.

Handle blood samples in accordance with safe working practices.

Undertake duties in accordance with safe working practices relating to COSHH, wear appropriate PPE.

Maintain effective infection control procedures.

Ensure hazardous waste is disposed of in accordance with Company procedures.

Carry out duties in accordance with Health and Safety policy.

Service Delivery

Deliver a consistent, patient centred, caring service.

Identify and escalate any risk or safeguarding concerns to senior colleagues and actively seek to reduce or eliminate those concerns identified in a positive manner.

To embrace safeguarding mechanisms and support staff, patients and supporters at times when safeguarding principles need to be applied.

Ensure all patient case notes are processed in a consistent and timely fashion in line with monthly invoicing requirements.

Liaise with clinical and medical staff regarding patient and medical queries.

Co-ordinate patient treatment pathway throughout time in the clinic.

Co-ordinate and facilitate the delivery of patient prescriptions and legal documents.

Prepare and complete Patient notes.

Remote Administrator Duties.

Referrals to external providers or NHS Hospitals.

Undertake cashiering duties.

Employees must not make unauthorised copies or disclose confidential or commercially sensitive company information to unauthorised parties.

To use the email and internet systems responsibly and to exercise a high level of caution when transmitting confidential information.

Observe the highest standards of personal and professional behaviour such that patients, fellow workers and others have confidence in their integrity.

Show respect, sensitivity and courtesy to all those they come into contact with during the course of their work.

Observe all safety rules and follow safe working practices.

Understand and adhere to the requirements of NUPAS policy and procedures.

Ensure full compliance with Information Governance at all times which includes data protection, confidentiality and information security.

Job description Job responsibilities

Clinical

Assist colleagues during the sensitive examination and treatment of patients within the department, treating them with respect and always promoting their dignity and comfort.

Chaperone as required with procedures, recognising when patients condition deteriorates and escalating as required.

Work in a caring, professional, and co-operative way with patients, their significant others, and colleagues.

Undertake pregnancy tests and record results as required.

Stock clinical areas and maintain the clinical/administrative environment to a high standard.

Order and receive stock as necessary.

Ensure infection prevention policies are always adhered to.

Respect the confidentiality of information both on and off duty.

To understand the principles of confidentiality, effective verbal and written communication and the recording of appropriate documentation.

Theatre support as required.

To ensure clinical areas are set up, stock is unpacked and rotated.

To support in the cleaning-up / restocking of work areas after use.

To undertake relevant training in medications management and unpack medications to storage facility/Handle medications as appropriate/in line with standard operation procedures.

To include wiping down all surfaces at the end of each shift or session, as the need arises.

Potential contact with bodily fluids.

Handle blood samples in accordance with safe working practices.

Undertake duties in accordance with safe working practices relating to COSHH, wear appropriate PPE.

Maintain effective infection control procedures.

Ensure hazardous waste is disposed of in accordance with Company procedures.

Carry out duties in accordance with Health and Safety policy.

Service Delivery

Deliver a consistent, patient centred, caring service.

Identify and escalate any risk or safeguarding concerns to senior colleagues and actively seek to reduce or eliminate those concerns identified in a positive manner.

To embrace safeguarding mechanisms and support staff, patients and supporters at times when safeguarding principles need to be applied.

Ensure all patient case notes are processed in a consistent and timely fashion in line with monthly invoicing requirements.

Liaise with clinical and medical staff regarding patient and medical queries.

Co-ordinate patient treatment pathway throughout time in the clinic.

Co-ordinate and facilitate the delivery of patient prescriptions and legal documents.

Prepare and complete Patient notes.

Remote Administrator Duties.

Referrals to external providers or NHS Hospitals.

Undertake cashiering duties.

Employees must not make unauthorised copies or disclose confidential or commercially sensitive company information to unauthorised parties.

To use the email and internet systems responsibly and to exercise a high level of caution when transmitting confidential information.

Observe the highest standards of personal and professional behaviour such that patients, fellow workers and others have confidence in their integrity.

Show respect, sensitivity and courtesy to all those they come into contact with during the course of their work.

Observe all safety rules and follow safe working practices.

Understand and adhere to the requirements of NUPAS policy and procedures.

Ensure full compliance with Information Governance at all times which includes data protection, confidentiality and information security.

Person Specification Qualifications Essential

• Level 2 qualification (e.g. GCSE Grade A-C, NVQ2) in a Health-related subject or Business Administration Or a good standard of general education to GCSE level.
• Will be expected to meet the Care Certificate standards within 12 weeks of commencing employment.
• Support a woman's right to request an abortion.

Desirable

• Care certificate.

Experience Essential

• Recent reception and general clerical work experience or recent Healthcare Assistant experience.
• Experience of communicating effectively with people in various situations.
• Understanding of the Data Protection Act and code of confidentiality. Working knowledge of Microsoft Office Word, Excel, Outlook.
• Ability to challenge poor behaviour Role modelling good behaviour.
• A positive attitude and able to act on feedback.
• Ability to praise and be supportive to others.
• Ability to communicate clearly and effectively in English in both verbal and written formats.
• Good interpersonal skills.
• Accurate keyboard skills General office skills.
• Ability to prioritise own workload Ability to use initiative within defined parameters.
• Ability to deal with the public.
• Ability to work as part of a team and independently.
• Positive non-judgemental approach, and pro-choice is essential.
• Willingness to undertake relevant training.
• Ability to offer flexibility of working to meet needs of the service & able to meet the travel requirements of the role.

Person Specification Qualifications Essential

• Level 2 qualification (e.g. GCSE Grade A-C, NVQ2) in a Health-related subject or Business Administration Or a good standard of general education to GCSE level.
• Will be expected to meet the Care Certificate standards within 12 weeks of commencing employment.
• Support a woman's right to request an abortion.

Desirable

• Care certificate.

Experience Essential

• Recent reception and general clerical work experience or recent Healthcare Assistant experience.
• Experience of communicating effectively with people in various situations.
• Understanding of the Data Protection Act and code of confidentiality. Working knowledge of Microsoft Office Word, Excel, Outlook.
• Ability to challenge poor behaviour Role modelling good behaviour.
• A positive attitude and able to act on feedback.
• Ability to praise and be supportive to others.
• Ability to communicate clearly and effectively in English in both verbal and written formats.
• Good interpersonal skills.
• Accurate keyboard skills General office skills.
• Ability to prioritise own workload Ability to use initiative within defined parameters.
• Ability to deal with the public.
• Ability to work as part of a team and independently.
• Positive non-judgemental approach, and pro-choice is essential.
• Willingness to undertake relevant training.
• Ability to offer flexibility of working to meet needs of the service & able to meet the travel requirements of the role.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details Employer name

NUPAS Ltd

Address

NUPAS Oxford

St Bartholomews Medical Centre, Lake Street Site

Oxford

OX1 4RP

Employer's website

https://www.nupas.co.uk/ (Opens in a new tab)

Employer details Employer name

NUPAS Ltd

Address

NUPAS Oxford

St Bartholomews Medical Centre, Lake Street Site

Oxford

OX1 4RP

Employer's website

https://www.nupas.co.uk/ (Opens in a new tab)