Administrator Activity Scheduler

TN United Kingdom; Uttoxeter; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a dedicated Administrator Activity Scheduler to enhance the rehabilitation of prisoners through effective scheduling and activity management. This full-time role involves coordinating purposeful activities, ensuring prisoners engage in beneficial work and training while maintaining high standards of confidentiality and security. The ideal candidate will possess strong organizational skills, excellent IT proficiency, and the ability to work under pressure. Join a forward-thinking team dedicated to making a positive impact on lives and contributing to a supportive environment for growth and rehabilitation.

Qualifications

• GCSE in Maths and English required.
• ECDL/IT qualifications preferred.

Responsibilities

• Coordinate scheduling and recording of activities for prisoners.
• Provide administrative support for the Learning and Skills Department.
• Maintain confidentiality and security of information.

Skills

Microsoft Office

Database Management

Problem-solving

Data Protection Compliance

Written Communication

Oral Communication

Organizational Skills

Teamwork

Education

GCSE C in Maths

GCSE C in English

ECDL/IT Qualifications

Tools

CMS

Job description

Administrator Activity Scheduler

Hours: Full Time

HMP Dovegate is a Category B adult male facility near Uttoxeter, Staffordshire. Serco cares for up to 0 male adult prisoners over the age of serving a range of sentences including trial, remand, those awaiting sentence, and convicted men serving long and short-term sentences.

HMP Dovegate has the UK’s only privately run purpose-built therapeutic facility. The therapy offered helps offenders stop their pattern of offending.

Administrating and supporting the coordination of the fulfillment and accurate recording/analysis of purposeful activity spaces across HMP Dovegate, ensuring the right prisoners are engaging in the right activities, at the right time; as directed by their Resettlement Action Plan (RAP), whilst ensuring performance targets are met/exceeded.

Key Accountabilities

1. Contributing towards the implementation and fulfillment of the purposeful activity strategy, maximizing opportunities for prisoners to engage in work, education, and training that will benefit their rehabilitation and the efficient running of the prison.
2. Providing administrative support for all areas of the Learning and Skills Department.
3. Ensuring all scheduling records are complete and input onto CMS and appropriate local recording systems, including manual and electronic files.
4. Identifying prisoners eligible for education and activities and processing them in line with relevant timetables.
5. Ensuring activity places are allocated efficiently. Communicating with colleagues throughout the prison in an appropriate and professional manner. Understanding relevant policies and procedures and providing support as required by line management. Demonstrating a positive attitude to change and flexibility in the workplace.
6. Maintaining high levels of security and confidentiality regarding staff and prisoners, ensuring all information is treated confidentially. Administering all departmental systems, producing reports, and maintaining accurate records. Entering data for responsibility areas onto monthly reports and managing records through filing and archiving. Undertaking other duties as directed by senior management.

Qualifications

• GCSE C in Maths and English
• ECDL/IT qualifications

Experience

• Excellent knowledge of Microsoft Office packages
• Good working knowledge of databases
• Ability to work flexibly, meet deadlines, and work under pressure

Skills and Abilities

• Ability to build good working relationships
• Ability to work independently and as part of a team
• Problem-solving skills with the ability to present solutions to managers
• Adherence to Data Protection policies
• Excellent IT, written, and oral communication skills
• Strong organizational skills and workload management
• Ability to work under pressure and reflect on own performance for continuous improvement
• Maintaining professional relationships with colleagues from other areas
• Managing data and information securely and in accordance with policies