Administrator

Bridge Oak Care Homes; Sheffield; Hybrid; GBP 29,000 - 33,000; Full time

Job summary

Bridge Oak Care Homes in Swallownest, Sheffield, is seeking an Administrator for a permanent full-time position (37.5 hours/week). The role focuses on financial records, payroll, resident invoicing and general secretarial duties within the Home.

You will maintain accurate records, prepare management reports, handle reception queries, and support the Home Manager in day-to-day administration, ensuring smooth operation and resident wellbeing.

Qualifications

• Maintain accurate and complete financial records for the Home.
• Prepare and issue regular Management Reports.
• Process receipts against Residents’ accounts and maintain records.
• Submit resident financial information to Sales Ledger and liaise with Credit Control.
• Ensure continuity of payroll and weekly gross wages calculation.
• Maintain staff attendance records.
• Provide administrative / secretarial support to the Home Manager.
• Handle reception enquiries in a friendly and efficient manner.
• Keep stationery and staff uniform records.
• Participate in Staff and Resident meetings.

Responsibilities

• Maintain accurate and complete financial records of the Home in line with Company policies and procedures, using computer and manual systems.
• Prepare and issue regular Management Reports within the prescribed timescales.
• Process receipts of monies against Residents’ accounts. Maintain records.
• Prepare and submit relevant Resident financial information to the Sales Ledger Department to ensure that invoices to Residents, Local Authorities or person so responsible are produced accurately and promptly.
• Follow up settlement of same using manual records and specialised computer software.
• Liaise with and assist Credit Control Department to resolve any outstanding issues.
• Ensure continuity of the Payroll.
• Arrange the accurate calculation of gross wages on a weekly basis using computer and manual systems.
• Maintain Staff attendance records.
• Maintain complete files for Residents and Staff Members in line with the Company’s policies and procedures.
• Provide administrative / secretarial support to the Home Manager e.g. typing, filing dealing with correspondence etc, within given timescales.
• Operate office equipment such as fax, photocopier and computer as required.
• Answer the telephone, respond to enquiries from Residents and Visitors at Reception, and re- direct enquiries in a friendly and efficient manner.
• Maintain stationery supplies.
• Order and maintain records of Staff Members’ uniforms.
• Arrange and calculate monthly stock takes and costs.
• Participate in Staff and Resident meetings as and when required.

Job description

Job Description: Administrator

Location: Swallownest NH, Chesterfield Rd, Swallownest, Sheffield,

Job Type: Permanent, Full-time (37.5hours per week,)

Salary: £15.11Hrs

Sponsorship: Not currently available

Join Bridge Oak Care Homes – Creating Communities Where Everyone Feels at Home

At Bridge Oak Care Homes, we believe care is about so much more than meeting everyday needs. It’s about creating warm, welcoming communities where every resident feels safe, valued and truly at home.

Our vision is to provide compassionate, person-centred care that celebrates individuality, promotes independence and enables people to live with dignity, comfort and purpose. Every member of our team plays an important part in making this vision a reality.

We’re looking for an enthusiastic and compassionate Administrator to join the team at Swallownest based in Sheffield. If you’re creative, organised and passionate about bringing people together, this is an opportunity to make a genuine difference every single day.

What You’ll Be Doing

As our Administrator, you’ll play a vital role in enriching the lives of residents by:

• Maintain accurate and complete financial records of the Home in line with Company policies and procedures, using computer and manual systems.
• Prepare and issue regular Management Reports within the prescribed timescales.
• Process receipts of monies against Residents’ accounts. Maintain records.
• Prepare and submit relevant Resident financial information to the Sales Ledger Department to ensure that invoices to Residents, Local Authorities or person so responsible are produced accurately and promptly. Follow up settlement of same using manual records and specialised computer software. Liaise with and assist Credit Control Department to resolve any outstanding issues.
• Ensure continuity of the Payroll.
• Arrange the accurate calculation of gross wages on a weekly basis using computer and manual systems. Maintain Staff attendance records.
• Maintain complete files for Residents and Staff Members in line with the Company’s policies and procedures.
• Provide administrative / secretarial support to the Home Manager e.g. typing, filing dealing with correspondence etc, within given timescales.
• Operate office equipment such as fax, photocopier and computer as required.
• Answer the telephone, respond to enquiries from Residents and Visitors at Reception, and re- direct
• Enquiries in a friendly and efficient manner.
• Maintain stationery supplies.
• Order and maintain records of Staff Members’ uniforms.

• Arrange and calculate monthly stock takes and costs.
• Participate in Staff and Resident meetings as and when required.

Why Join Bridge Oak Care Homes?

When you join Bridge Oak Care Homes, you’ll become part of a supportive team that genuinely cares about one another and the people we support.

We offer:

• A friendly, welcoming and inclusive working environment.
• Ongoing learning, development and career progression opportunities.
• The opportunity to make a meaningful difference to residents’ lives every day.
• A workplace built on trust, compassion and respect.
• The chance to be part of a care provider that is deeply rooted in its local communities and committed to delivering exceptional person-centred care.

If you’re looking for a rewarding career where you can help create joyful experiences, build meaningful relationships and make every day matter, we’d love to hear from you.