Administrator

Optima Health; Ellesmere Port; Remote; GBP 27,000 - 32,000; Part time

Benefits offered by this job

25 Days Annual Leave + Bank Holidays

Life Assurance

Pension Scheme

Health Cash Plan

Volunteer Days

Eye Test Vouchers

Cycle to work scheme

Flexible Working From Day 1

Job summary

Optima Health in Cheshire is seeking an Administrator to join our team on a part-time basis (3 days per week, 22.5 hours) with one Saturday per month. You will provide a welcoming reception, manage bookings and queries, log calls, and support the administration team while maintaining confidential health records.

The role requires strong IT skills, data entry accuracy, and excellent communication. The salary is £26,666-£31,666 per annum and the Saturday shift is included in the salary.

Qualifications

• Administration or receptionist experience is essential.
• Accurate data entry and attention to detail.
• IT/PC skills and experience with MS packages.
• Effective communication and people skills.

Responsibilities

• Provide efficient day-to-day administrative support, including document management, filing and maintaining accurate databases.
• Coordinate diaries, clinics and appointments, including follow ups and vaccination programmes in line with recall schedules.
• Act as a friendly and professional first point of contact for clients, customers and colleagues via telephone and email.
• Maintain accurate and confidential occupational health records, ensuring information is regularly reviewed and updated.
• Manage incoming correspondence and support the wider administration team, including providing cover when required.
• Attend meetings as required, taking accurate minutes, recording key discussions, decisions and action points, and ensuring notes are distributed to relevant attendees in a timely manner.

Skills

Administration

Receptionist experience

IT & MS Office

Data entry

Communication skills

Tools

MS Office

Job description

Job Title: Administrator
Location: Cheshire CW7 2BN
Salary: £26,666 - £31,666 per annum
Contract Type: Permanent
Hours: Part-time, 3 days per week (22.5 hours), including one Saturday shift per month from 9:00 am to 1:00 pm. The Saturday shift is included in the salary.

Role Summary

This is a varied and fast paced role where every day is different. You'll provide a welcoming reception service, supporting visitors attending medicals or appointments and directing them to the appropriate clinician. You'll also manage bookings, walk-in queries, the generic inbox and management referrals, alongside answering and logging calls. The role involves regular computer and screen-based work and requires someone who is organised and approachable. The role is a part-time, 3 days per week (22.5 hours), including one Saturday shift per month from 9:00 am to 1:00 pm. The Saturday shift is included in the salary.

Main Duties and Responsibilities

• Provide efficient day-to-day administrative support, including document management, filing and maintaining accurate databases.
• Coordinate diaries, clinics and appointments, including follow ups and vaccination programmes in line with recall schedules.
• Act as a friendly and professional first point of contact for clients, customers and colleagues via telephone and email.
• Maintain accurate and confidential occupational health records, ensuring information is regularly reviewed and updated.
• Manage incoming correspondence and support the wider administration team, including providing cover when required.
• Organise and prioritise your workload while working collaboratively with colleagues to meet departmental needs.
• Handle sensitive information with professionalism and discretion, ensuring compliance with relevant data protection, confidentiality and information governance requirements.
• Attend meetings as required, taking accurate and detailed minutes, recording key discussions, decisions and action points, and ensuring notes are distributed to relevant attendees in a timely manner.

Experience, Skills, and Knowledge Required for the role

• Administration or receptionist experience is essential
• IT / PC skills and experience with MS packages
• Accurate data entry and attention to detail
• Effective communication and people skills

What we can offer to you:

• 25 Days Annual Leave + Bank Holidays
• Buy and Sell Holiday Scheme
• Life Assurance
• Pension Scheme
• Health Cash Plan
• Volunteer Days
• YuLife Employee Benefits Platform
• Save As You Earn Scheme
• Eye Test Vouchers
• Flu Vaccination Scheme
• Cycle to work scheme
• Clinical Training Academy
• Paid CPD Days
• Professional Registration Fees Paid
• RAVE Awards
• Employee Assistance Programme
• Right to Request Flexible Working From Day 1

About Us

Optima Health is the UK's largest provider of Occupational Health and wellbeing services, supporting organisations across both the public and private sectors. With a heritage dating back to 1947, we have been helping employers create healthier, high-performing workplaces for generations, and we continue to evolve with innovative, practical solutions that make a real difference.
At the heart of our story are our people. We bring together like-minded professionals who are passionate about improving workplace health and wellbeing and delivering meaningful support to the organisations we work with across the UK.
When you join Optima Health, you become part of something bigger. We invest in our people/you through structured induction, ongoing training and tailored career development, helping you build the skills and experience to grow your career.
Together, we live our values:
One Team – There are no barriers in our business. We trust each other and work together as one team to deliver what our clients need. We all have a part to play in our future, and everyone's contribution is important and valued.
Doing the Right Thing – We operate to the highest standards. Success is underpinned by honesty and integrity, and by doing what we say we will do. We care about the impact of our work on our people, our clients, their employees, society, and the world we live in. Caring for our colleagues' wellbeing and respecting their time, energy and balance is fundamental to this value.
Shaping Tomorrow – We are always looking for ways to improve and innovate. We train, support and empower future leaders, invest in market-leading propositions and use technology to advance service and clinical outcomes. We evolve how we work - embracing smater, more flexible approaches that help our people thrive both professionally and personally.
Never Too Big to Care – We always retain a client-first approach. Every client, and every one of their employees that we support, matters. We work in partnership to optimise workplace health and wellbeing, sharing in the benefits of growing together.