Administrator

Salutem; Billingshurst; On-site; GBP 12,000 - 15,000; Part time

Job summary

Beaumont College in Sussex is seeking an organised administrative support colleague to join the team. You will handle telephone and front entrance reception, organise admissions procedures, and coordinate the Annual Review process for Beaumont College students.

Working with a multidisciplinary team, you will maintain student records, prepare documentation for meetings, and support families and professionals. The role is 25 hours per week, term-time with extras during holidays.

Responsibilities

• To create and maintain records and files for all prospective and current students.
• To create new Student Files and ensure that all student files and records on the college’sManagement Information System are complete and up to date.
• To provide support for Annual Review and Education Health Care Plan (EHCP) meetingsand track the process for all Beaumont Sussex students throughout the school year.
• To prepare and circulate relevant documentation in a timely manner; and prepare meetingfiles with all new reports and relevant paperwork.
• To respond to and action referrals.
• To copy and distribute completed Annual Review documentation securely to allrelevant parties.
• To complete all paperwork following Annual Review/Transition Planning Meetings,ensuring all supporting paperwork is included.
• To arrange meeting rooms ensuring refreshments are available and specific requirementsfor attendees are met. Circulate invitations (to parents/carers, Social Services, medicalprofessionals, etc) in a timely manner.
• To attend and write up minutes of meetings with families and professionals.
• To assist with organising parents’ evenings and other meetings and events, including theorganisation of rooms, equipment and refreshments as required.
• To manage and organise completed forms from parents.
• To assist with filing and archiving
• To assist with receipt and distribution of goods ordered.
• This job description should not be seen as all encompassing, and the post holder will be expected to undertake any other responsibilities appropriate to the post as identified by the company.

Job description

About The Company

Beaumont College in Sussex is located on the well regarded Ingfield Manor School site. Developed in partnership, the specialist post 19 College setting is intended to support some of the most vulnerable special school leavers in their journey towards busy and fulfilling lives as adults.

Both Ingfield Manor School and Beaumont College are part of Salutem Care and Education. Sharing the site isn't all that we do together. Most of our students rely on the specialist health, allied health and some access positive behavior supports, so as a College Support Worker you will be working as part of a multidisciplinary team to support students who have long term health conditions, which are commonly complex. Most students are supported around mobility and may well be wheelchair users.

You will be values driven, and have an affinity with our students as young adults. They live with disability, and the care and support they rely on must be provided by others, and always with dignity and respect and with their consent and agreement. You will be trained and supported to reach the expected standards, and our learners will be able to communicate with you about their needs and preferences in their preferred way.

About The Role

Job Overview

To be part of the team providing administrative support, including telephone and frontentrance reception

To organise and manage the admissions procedures of students.

To co-ordinate the Annual Review process for all Beaumont College students in accordance with statutory guidance.

To provide assistance to the Head of Care in all aspects of administrative support

To further the college’s vision and comply with the policies and procedures of the college.

Hours

Monday to Friday, 25 hours per week. 11:30am - 16:30pm (Term Time Only (39 weeks) + 10 days (50 hours) during holidays)

Job Responsibilities

• To create and maintain records and files for all prospective and current students.
• To create new Student Files and ensure that all student files and records on the college’sManagement Information System are complete and up to date.
• To provide support for Annual Review and Education Health Care Plan (EHCP) meetingsand track the process for all Beaumont Sussex students throughout the school year.
• To prepare and circulate relevant documentation in a timely manner; and prepare meetingfiles with all new reports and relevant paperwork.
• To respond to and action referrals.
• To copy and distribute completed Annual Review documentation securely to allrelevant parties.
• To complete all paperwork following Annual Review/Transition Planning Meetings,ensuring all supporting paperwork is included.
• To arrange meeting rooms ensuring refreshments are available and specific requirementsfor attendees are met. Circulate invitations (to parents/carers, Social Services, medicalprofessionals, etc) in a timely manner.
• To attend and write up minutes of meetings with families and professionals.
• To assist with organising parents’ evenings and other meetings and events, including theorganisation of rooms, equipment and refreshments as required.
• To manage and organise completed forms from parents.
• To assist with filing and archiving
• To assist with receipt and distribution of goods ordered.

This job description should not be seen as all encompassing, and the post holder will be expected to undertake any other responsibilities appropriate to the post as identified by the company.

The post holder will further Salutem’s vision and comply with the policies and procedures of Salutem and the school. This job description will be kept under review to ensure that it remains up to date. The post holder will be consulted about any proposed changes.

Values

Our values shape the way we work. We are Supportive, Ambitious, Loyal, Unique, Transparent, Engaging and Meaningful in everything we do.

We believe in creating opportunities, encouraging independence and ensuring the people we support have the opportunity to live the life they choose.

Why Choose Salutem?

We want our people to feel supported, valued and able to thrive — both at work and outside of it.

Emotional Support 24/7 Employee Assistance, mental health resources, meditation apps and bereavement support.

Health & Wellbeing Free online GP access, Health Cash Plan, Cancer Cover and menopause support.

Financial Support Flexible pay through Stream, utility bill savings, MoneyHelper and Life Assurance.

Physical Wellbeing Online workouts, Cycle to Work scheme, gym discounts and National Trust activities.

Training You’ll receive training, ongoing support and opportunities to develop your skills and career in social care.

Safeguarding Commitment

At Salutem Care and Education, safeguarding is at the heart of everything we do. We are committed to protecting and promoting the welfare of the children, young people, and adults we support, and we expect all colleagues to share this commitment.

All appointments are subject to robust safer recruitment checks, including an enhanced Disclosure and Barring Service (DBS) check (including relevant barred list checks where applicable), satisfactory references, and any other pre-employment checks required for the role.

We are committed to creating a diverse and inclusive workplace and welcome applications from all suitably qualified candidates who share our values and commitment to making a positive difference.

We are committed to ensuring that safeguarding is a top priority. Therefore, in line with Keeping Children Safe in Education (KCSIE), we will carry out online searches on shortlisted candidates as part of our due diligence process.