Administrator

Salutem LD Bidco Ltd/ Salutem LD Bidco II Ltd/ Sal; Billingshurst; On-site; GBP 18,000 - 24,000; Part time

Job summary

Beaumont College in Sussex is located on the well regarded Ingfield Manor School site. Developed in partnership, the specialist post 19 College setting supports some of the most vulnerable special school leavers in their journey towards busy and fulfilling lives as adults.

Beaumont College is part of Salutem Care and Education. The role involves administrative support within a multidisciplinary team, handling admissions procedures, managing Annual Reviews, and providing general office support to

Qualifications

• Experience in administrative support tasks such as filing, record keeping and reception duties.
• Ability to manage admissions procedures and maintain student records.
• Experience coordinating meetings and minutes, and supporting annual reviews.

Responsibilities

• Create and maintain records and files for prospective and current students.
• Create new student files and keep MIS records complete and up to date.
• Support Annual Review and Education Health Care Plan (EHCP) meetings and track process.
• Prepare and circulate documents and meeting files, ensuring timely distribution.
• Respond to and action referrals and circulate completed documentation securely.
• Assist with organising meetings, minutes, and events, including rooms and refreshments.
• Assist with filing, archiving, and distribution of forms from parents.

Skills

Administrative support

Reception duties

Organisational skills

Tools

Management Information System

Job description

About The Company

Beaumont College in Sussex is located on the well regarded Ingfield Manor School site. Developed in partnership, the specialist post 19 College setting is intended to support some of the most vulnerable special school leavers in their journey towards busy and fulfilling lives as adults.

Both Ingfield Manor School and Beaumont College are part of Salutem Care and Education. Sharing the site isn't all that we do together. Most of our students rely on the specialist health, allied health and some access positive behavior supports, so as a College Support Worker you will be working as part of a multidisciplinary team to support students who have long term health conditions, which are commonly complex. Most students are supported around mobility and may well be wheelchair users.

You will be values driven, and have an affinity with our students as young adults. They live with disability, and the care and support they rely on must be provided by others, and always with dignity and respect and with their consent and agreement. You will be trained and supported to reach the expectedstandards, and our learners will be able to communicate with you about their needs and preferences in their preferred way.

About The Role

Job Overview

• To be part of the team providing administrative support, including telephone and front entrance reception
• To organise and manage the admissions procedures of students.
• To co-ordinate the AnnualReview process for all Beaumont College students in accordance with statutory guidance.
• To provide assistance to the Head of Care in all aspects of administrative support
• To further the college’s vision and comply with the policies and procedures of the college.

Hours: Monday to Friday, 25 hours per week.11:30am - 16:30pm (Term Time Only (39 weeks) + 10 days (50 hours) during holidays)

Job Responsibilities:

• To create and maintain records and files for all prospective and current students.
• To create new Student Files and ensure that all student files and records on the college’s Management Information System are complete and up to date.
• To provide support for Annual Review and Education Health Care Plan (EHCP) meetings and track the process for all Beaumont Sussex students throughout the school year.
• To prepare and circulate relevant documentation in a timely manner; and prepare meeting files with all new reports and relevant paperwork.
• To respond to and action referrals.
• To copy and distribute completed Annual Review documentation securely to all relevant parties.
• To complete all paperwork following Annual Review/Transition Planning Meetings, ensuring all supporting paperwork is included.
• To arrange meeting rooms ensuring refreshments are available and specific requirements for attendees are met. Circulate invitations (to parents/carers, Social Services, medical professionals, etc) in a timely manner.
• To attend and write up minutes of meetings with families and professionals.
• To assist with organising parents’ evenings and other meetings and events, including the organisation of rooms, equipment and refreshments as required.
• To manage and organise completed forms from parents.
• To assist with filing and archiving
• To assist with receipt and distribution of goods ordered.

This job description should not be seen as all encompassing, and the post holder will be expected to undertake any other responsibilities appropriate to the post as identified by the company.

The post holder will further Salutem’s vision and comply with the policies and procedures of Salutem and the school. This job description will be kept under review to ensure that it remains up to date. The post holder will be consulted about any proposed changes.

Our Values

Our values shape the way we work. We are Supportive, Ambitious, Loyal, Unique, Transparent, Engaging and Meaningful in everything we do.

We believe in creating opportunities, encouraging independence and ensuring the people we support have the opportunity to live the life they choose.

Why Choose Salutem?

We want our people to feel supported, valued and able to thrive — both at work and outside of it.

Emotional Support

24/7 Employee Assistance, mental health resources, meditation apps and bereavement support.

Health & Wellbeing

Free online GP access, Health Cash Plan, Cancer Cover and menopause support.

Financial Support

Flexible pay through Stream, utility bill savings, MoneyHelper and Life Assurance.

Physical Wellbeing

Online workouts, Cycle to Work scheme, gym discounts and National Trust activities.

Training

You’ll receive training, ongoing support and opportunities to develop your skills and career in social care.

Safeguarding Commitment

At Salutem Care and Education, safeguarding is at the heart of everything we do. We are committed to protecting and promoting the welfare of the children, young people, and adults we support, and we expect all colleagues to share this commitment.

All appointments are subject to robust safer recruitment checks, including an enhanced Disclosure and Barring Service (DBS) check (including relevant barred list checks where applicable), satisfactory references, and any other pre-employment checks required for the role.

We are committed to creating a diverse and inclusive workplace and welcome applications from all suitably qualified candidates who share our values and commitment to making a positive difference.

We are committed to ensuring that safeguarding is a top priority. Therefore, in line with Keeping ChildrenSafe in Education (KCSIE), we will carry out online searches on shortlisted candidates as part of our due diligence process