Administrative Specialist Math

Northwest Arkansas Community College; Greater Manchester; On-site; Full time

Job summary

Northwest Arkansas Community College is seeking an Administrative Specialist III to support the Mathematics, Physics, and Engineering Departments. This role involves managing office activities, data collection, and serving as a liaison for various stakeholders. The ideal candidate will have an Associate's degree and experience in administrative roles, with proficiency in tools like Excel and Workday.

Qualifications

• Formal education equivalent of an Associate's degree.
• One year of specialized training or experience in administrative assisting.
• Experience in Workday preferred.

Responsibilities

• Prepares and collects data for department courses.
• Coordinates office activities and maintains operational processes.
• Serves as a liaison between students, staff, and faculty.

Skills

Knowledge of higher education programs

Ability to coordinate activities

Ability to compile information

Education

Associate's degree

Tools

Excel

Word Processing

Database Management

Job description

NorthWest Arkansas Community College (NWACC) provides quality and affordable higher education to empower lives and strengthen communities within Northwest Arkansas and surrounding areas.

As the largest community college in Arkansas, NWACC is recognized as a leader in education. NWACC offers a full range of associate degrees, certificates and workforce training programs that prepare students for rewarding futures and careers.

NWACC employees are dedicated to fostering a diverse educational community and cultural learning environment that supports student success.

Under the direction of the Dean of Science and Mathematics, the Administrative Specialist III assists with communication among faculty/staff and students of the various programs of the Mathematics, Physics and Engineering Departments and is responsible for providing frontline constituent support, coordinating office activities, researching and preparing special reports, and executing administrative and departmental policies as directed by supervisors.

Essential Duties

• Prepares, distributes and collects a data collection spreadsheet for each CRN in the department.
• Reviews the data for accuracy and transfers the data into a master spreadsheet corresponding to each course.
• Assists the Math Chairs and School Dean with the course schedule build, course overrides, placement confirmations, and section transfers.
• Coordinates and maintains school operational processes including assisting with time sheets, work orders, internal supplies orders, calculator inventory, purchase orders, and book orders.
• Ensures math files are up to date which includes collecting and filing grade sheets, course syllabi and instructor information. Updates course outline information.
• Assists with clerical tasks to support activities of the school, which include but is not limited to copying, filing, processing incoming and outgoing mail and faxes.
• Serves as the liaison between an administrator and students, staff, faculty, community organizations, governmental agencies, contractors, vendors and others by providing information and assistance regarding various College programs, schedules, procedures and requirements and resolving administrative problems.
• Organizes and maintains work files using a variety of systems, from Excel, Word, Workday, and other college software and database management systems.
• Manages daily workflow to prioritize multiple projects at one time.
• Posts and manages math office hours.
• Performs other duties as assigned by the chairs, coordinators, or Senior Academic Division Admin Specialist.

Software Skills Required

• Excel/Spreadsheet, Word Processing, Accounting, Database, Presentation/PowerPoint
• Use data to send out mail, merge documents, create labels, run generic reports, cold call students and employers, and track student participation in college sponsored events and programs.

Completed application received by 07/06/2025 will be assured full consideration. Late applications will be reviewed as necessary to fill the position.

Rate of Pay $17.34 per hour *Higher compensation may be considered based on qualifications directly related to position.

Knowledge, Skills, and Abilities

• Knowledge of the organization and administration of various higher education academic and social programs.
• Knowledge of campus and community resources.
• Knowledge of state, federal, and campus rules, regulations, and requirements related to campus academic and social programs.
• Ability to coordinate the activities of campus academic and/or social programs.
• Ability to evaluate collected information and formulate into recommendations.
• Ability to compile information into report form.

Physical Demands/Work Environment

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.
While performing the functions of this job, the employee is:
Frequently:
* Manipulate items with fingers, including keyboarding
* Sitting
* Standing
* Walking
Constantly:
* Hearing
* Repetitive motion
* Talking

The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; and/or visual inspection at distances close to the eyes.

Environmental Conditions

The following work environment characteristics are representative of those encountered by employees while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

The work environment typically consists of a professional office setting with a moderate noise level, including sounds from conversations, office equipment, and occasional movement of staff. Lighting is standard for office spaces, and the temperature is controlled to remain within a comfortable range. Employees may occasionally need to visit other areas, such as storage rooms, conference spaces, or outdoor locations, where environmental conditions may vary. Infrequently, exposure to louder noise levels or physical activities, such as moving lightweight materials, might be required.

Education And Experience

• The formal education equivalent of an Associate's degree; plus, one year of specialized training or experience in administrative assisting, business management, business education, or a related field.
• Experience in Workday preferred.
• OTHER JOB-RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

NWACC is an Equal Opportunity Employer, please see our EEO policy.