Administrative Specialist I - Clarkston Campus

Georgia State University; Glasgow; On-site; GBP 30,000 - 36,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Tuition assistance

Retirement plan

Professional development

Mentorship

Job summary

Georgia State University’s Perimeter College, Clarkston Campus, seeks an Administrative Specialist I to support chairs, faculty, and staff. The role emphasizes front-office liaison, records management, and travel/reimbursement processing in a dynamic academic environment.

The position includes scheduling, event planning, and occasional emergency coordination, with opportunities for professional development and collaboration across departments.

Qualifications

• Bachelor’s degree with 1 year administrative experience or high school diploma with 5 years administrative experience.
• Strong written and verbal communication skills required.
• Proficiency with MS Office and record-keeping systems.

Responsibilities

• Serve as liaison to department chairs and front office; first point of contact for department.
• Provide administrative support to chairs, admins, faculty and staff; handle calls, referrals, agendas, records and minutes.
• Maintain departmental records (syllabi, grade reports, etc.) and assist with accreditation.
• Process travel expenses and reimbursements; coordinate travel arrangements.
• Schedule meetings, reserve rooms and AV equipment; coordinate space usage.
• Assist with planning meetings and events; support emergency coordination.

Skills

Communication skills

Time management

Organizational skills

Supervise others

Education

Bachelor’s degree

High school diploma or GED with 5 years admin experience

Tools

Microsoft Office

Job description

Administrative Specialist I: Perimeter College, Clarkston Campus: Georgia State University: For more than 60 years, Perimeter College has been a gateway to higher education for the Atlanta region and beyond. On five campuses and online, students take advantage of our support and small classes to build a solid academic foundation that enables them to reach their goals. Perimeter College-Georgia State University is dedicated to providing high-quality, accessible, and affordable education through learner-centered and innovative educational approaches that prepare students for professional careers and lifelong learning. We strive to create an environment that fosters collaboration, innovation, and academic excellence.

Perimeter College is seeking (1) dedicated and experienced Administrative Specialist I: WHAT MAKES PERIMETER COLLEGE a GREAT PLACE?

• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunities and mentorship
• A rapidly growing center within an academic setting

Here Is What You Will Do

The essential duties and responsibilities of the Administrative Specialist I are the following:

• Serve as liaison to the department chair, associate chair, and/or assistant chair on all communications and correspondence and first point of contact for the department's front office function.
• Provide administrative support to the department chair(s), department administrator(s), faculty, and staff including, but not limited to, answering the telephone; providing referral and navigation assistance to various university offices; copying and filing; retrieving information; preparing agendas, records, and minutes; providing accreditation support; serving as drop-off point for packages; maintaining contact list, print fund, and swipe card access requests; other administrative duties as designated by the department.
• Collect and maintain departmental records (e.g., syllabi, academic dishonesty form, student concerns, reinstatements, end of semester grade reports).
• Submit and track transactions to administrative and academic services teams including, but not limited to, Panthermart transactions, PTI agreements, Vendor Invoices and Payments, Faculty Activity Portal, Foundation disbursements, faculty overload forms, etc. Includes providing support to the business manager.
• Submit payment processing for travel expenses (e.g., travel/room/meal reservations and accommodations). Provide general guidance to faculty on the travel reimbursement process and may occasionally facilitate arrangements on behalf of department administrators.
• Schedule and reserve meeting rooms, audiovisual equipment, and other communications media for all department staff. Coordinate college-wide space reservations with PC Facilities.
• Assist in planning departmental, campus, and college-wide meetings and special events (e.g., conferences, award ceremonies, testing sites, commencement, Faculty Development Day, Staff Development Day, Bennekin symposium).
• Assist with emergency coordination for the department and occasionally participate in emergency preparedness meetings and activities.
• Assist with support of the department/office website (e.g., collecting information/content, reviewing pages) and reporting updates and corrections to PR MARCOMM.
• Supervise departmental student assistants (e.g., managing office schedule, assigning routine clerical tasks, running errands).
• Communicate the department's internal control policies (e.g., work order requests), deadlines (e.g., syllabi), and procedures (e.g., managing print orders) as prescribed by the department administrator(s).
• Attend regular departmental, campus, and college-wide meetings as needed.
• Maintain inventory of department equipment and supplies and coordinate the disposal of surplus property.
• Serve as the department-based point of contact for reporting facilities matters; monitor department or building facilities to ensure proper functionality (e.g., doors opening properly, classrooms are accessible, power functioning, IT equipment).
• Report and coordinate equipment maintenance as needed (e.g., classroom computer/AV equipment, department conference room equipment) with IT.
• Assist in training and onboarding department new hires (includes swipe card access, keys, guidance related to routine departmental administrative procedures).
• Provide academic support to the department administrator(s) (BANNER overloads, overrides, drop/adds, registration holds, book orders, etc.).
• Conduct and manage special projects as assigned.
• Support department student organizations as needed (e.g., room scheduling, copying, travel arrangements, or information gathering) on behalf of the faculty advisor.

Minimum Requirements

• Bachelor’s degree and one year of administrative experience; or a high school diploma or GED and five years of administrative experience; or a combination of education and related experience.

Preferred Hiring Qualifications

• Knowledge of various computer equipment, word processing, spreadsheets, databases, and other software packages.
• Knowledge of office policies and procedures.
• Effective time management skills.
• Effective organizational skills.
• Effective oral, interpersonal, and written communication skills.
• Knowledge of event or program planning.
• Knowledge of Business English, spelling, and grammar
• Ability to supervise others.

Department: Fine Arts

Shift: 8:30 - 5:15

Salary: $39,200 - $47,100

FLSA Status: Non-Exempt

Job Type: Full Time (Benefits Eligible)

Job Posting: 09/21/26, 12:00:00 AM10/05/26, 11:59:00 PM

Additional Preferred Qualifications: N/A

Georgia State University Values: COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place

Equal Employment Opportunity: Georgia State University is an equal opportunity employer with regard to veterans and individuals with disabilities and prohibits discrimination on the basis of an individual’s race, color, religion, sex, national origin, age, disability,, genetic information, or protected veteran status.Please note, Georgia State University’s career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.Georgia State University prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status.