administrative services manager

New York Painting & Coating Ltd; Greater London; On-site; GBP 80,000 - 100,000; Full time

Job summary

A well-established painting and coating company is seeking a full-time Administrative Services Manager to oversee administrative functions and ensure operational efficiency. The role requires a university degree in Business Administration and 3 to 5 years of experience in administrative management. Key responsibilities include streamlining communication and maintaining documentation across multiple projects. Competitive pay and benefits available after probation.

Benefits

Health & Dental Benefits

Opportunities for career advancement

Qualifications

• Minimum 3 to 5 years experience in administrative management or related roles.
• Proficiency in English (spoken and written) required.
• Experience in construction or project-based services is an asset.

Responsibilities

• Oversee day-to-day administrative operations.
• Develop procedures to streamline communication.
• Maintain systems to track job progress across projects.
• Liaise with project managers for crew allocations.
• Ensure compliance with regulations and standards.

Skills

Leadership

Interpersonal skills

Organizational skills

Decision-making

Problem-solving

Education

University degree or college diploma in Business Administration

Tools

Microsoft Office Suite

Project management tools

Job description

Title posted on indeed.com - Full-time Administrative Services Manager

Posted onJuly 30, 2025 by Employer details New York Painting & Coating Ltd

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administrative services manager

Title posted on indeed.com - Full-time Administrative Services Manager

Posted onJuly 30, 2025 by Employer details New York Painting & Coating Ltd

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Job details

*Company Name*: New York Painting & Coating Ltd.*Job Location*: Unit 201 - 15300 68 Ave, Surrey, BC V3S 2B9*Position*: Full-time Administrative Services Manager*Term of employment: *Permanent position*Vacancies*: 01*Start Date*: As soon as possible*Salary*: $55 per hour*Working Hours*: 30- 40 hours per week.*ABOUT US**New York Painting & Coating Ltd.* is a well-established painting and coating company based in Surrey, BC, known for delivering high-quality residential, commercial, and industrial painting solutions. With a strong reputation for excellence and safety, we serve a wide range of clients across British Columbia. As our operations continue to grow?now supporting over 200 employees and multiple active projects?we are seeking an experienced *Administrative Services Manager* to oversee and streamline our administrative functions and ensure operational efficiency across all departments.*Why Join Us?** Health & Dental Benefits ? Available after a 6-month probationary period.* Professional Growth ? Work in a dynamic environment with opportunities for career advancement.* Supportive Workplace ? Be part of a team that values collaboration and innovation.*JOB REQUIREMENTS**Education:** A university degree or college diploma in *Business Administration*, *Office Management*, or a related field is required.*Experience:** Minimum 3 to 5 years of experience in administrative management, office operations, or related roles.* Experience in the construction, trades, or project-based service industrie*s* is an asset.*Language:** Proficiency in English (spoken and written) is required for clear communication with management, field staff, and external partners.*Skills Preferred:** Strong leadership and interpersonal skills with the ability to supervise teams and coordinate across departments.* Excellent organizational and time-management abilities to oversee multi-site administrative functions.* Competence in handling compliance, reporting, scheduling, and internal communication.* Strong decision-making and problem-solving abilities under deadline-driven environments.*Technology & Software Knowledge (Preferred):** Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)* Cloud storage & collaboration tools (e.g. Google Drive, SharePoint, OneDrive)* Project management tools (e.g. MS Project)* Safety compliance software (e.g. SiteDocs, WorkSafeBC Portal)*JOB DUTIES** Oversee the day-to-day administrative operations of the head office and provide coordination support for field crews and project teams.* Develop and implement standardized procedures to streamline communication between job sites, supervisors, and office staff.* Maintain systems to track job progress, project documentation, schedules, and material flow across 80+ active painting projects.* Liaise with project managers to coordinate crew allocations, timesheets, subcontractor records, and procurement of materials and supplies.* Ensure company-wide compliance with WorkSafeBC, employment standards, insurance, and municipal permit requirements.* Manage administrative records, including safety certifications, licenses, audit reports, and internal policies.* Oversee and track budgets for equipment, supplies, and project-related expenses; review vendor invoices and purchase orders.* Supervise administrative staff handling payroll, records, supply coordination, and scheduling; support hiring and training of new team members.* Prepare operational reports and briefs for management on project status, budget use, and compliance.* Identify inefficiencies in workflow and propose improvements to enhance internal systems and communication.*WORKING SETTING** Full-time office-based position (Monday to Friday).*HOW TO APPLY*Please apply directly through this job site, or send your resume and cover letter to:* *Email*: [e-mail]* *Fax*: [phone]* *By Mail*: Unit 201, 15300 68 Ave, Surre

• Location Surrey , BC
• Work location On site
• Salary $ 55.00 HOUR hourly
• Terms of employment Permanent employment Full time
• Starts as soon as possible
• vacancies 1 vacancy
• Source indeed.com #9828045672

• Surrey, BC

View the full job posting on indeed.com

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