Administrative Services

NHS National Services Scotland; United Kingdom; Remote; GBP 27,000 - 29,000; Full time

Benefits offered by this job

Distant Island Allowance

Job summary

Gilbert Bain Hospital seeks a substantive Clerical Officer (Records Destruction Clerk) (Ref: 258288) to work full time (36 hours weekly). Band 2 salary range £26,696–£28,988 per annum, plus Distant Island Allowance £2,578 per annum.

Responsibilities include scanning patient records, verifying documents, preparing files for archiving or disposal, and maintaining a records inventory or file-management system to support clinical care.

Qualifications

• Experience of working independently and in a team.
• Excellent communication skills and attention to detail.
• Good general education and computer literacy.

Responsibilities

• Scan patient records and verify documents.
• Prepare files for archiving or disposal.
• Maintain a records inventory or file-management system.
• Provide efficient service to support clinical care.
• Work in accordance with induction standards and codes.

Skills

Independent working

Communication

Attention to detail

Computer literacy

Education

Good general education

Job description

Clerical Officer (Records Destruction Clerk) (Ref: 258288)

Substantive, Full Time – 36 hours per week.

Band 2 - Salary Range £26,696 - £28,988 per annum.

Distant Island Allowance of £2,578 per annum.

A vacancy has arisen for a Clerical Officer (Records Destruction Clerk) at the Gilbert Bain Hospital. As a records clerk, job duties include scanning patient records, verifying documents, preparing files for archiving or disposal, maintaining a records inventory process or file management system. They also provide an efficient service to support the delivery of clinical care.

Interested? If so you will need to be able to demonstrate experience of working independently as well as working effectively in a team, together with excellent communication skills and good attention to detail. With a good standard of general education, you will also need to be able to demonstrate computer literacy.

You will be expected to comply with the Induction Standards and Code of Conduct for Healthcare Support Workers within 3 months of commencing your role – details can be viewed on https://www.hcswtoolkit.nes.scot.nhs.uk/resources/hcsw-standards-and-codes/.

Please note that this post is not eligible for sponsorship in line with current Gov.uk guidance. It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK without the need for sponsorship BEFORE submitting any applications. Further information can be found at the referenced page.

Closing date: 27/09/2026.

Interview date: 11/10/2026.

Please note this is a local advertisement and no relocation or interview expenses are applicable.

In promoting equal opportunities, we welcome applications from all sections of the community.