Administrative Officer (XN03)

Integrated Care System; Leeds; On-site; GBP 20,000 - 25,000; Full time

Job summary

A leading healthcare organization seeks a dedicated Materials Management operative for the Supplies department. This role involves stock management and logistics, requiring physical fitness and attention to detail, with no remote working options. Training opportunities are provided, along with the potential for career advancement.

Qualifications

• Willingness to undertake relevant training (including Class 2 Driver training).
• COSHH and Moving and Handling training.

Responsibilities

• Maintaining accurate records of stock movements and managing communications.
• Providing clerical support (organizing, filing, handling mail).

Skills

Good physical fitness

Education

GCSE standard education

Job description

Do you want to make a difference at work? Are you a team player? Do you have an organized mind and good attention to detail? Are you happy working in a fast-paced environment? Are you a hardworking, honest person? Then we want you! What will you gain?

Under the direction of a Supervisor, you will be responsible for providing a service to LTHT and satellites. Based at our Facility at Dolly Lane, this busy Supplies area requires you to be organized and demonstrate confident communication skills when working with end users, especially during urgent orders. You need to be physically fit, as manual handling, pushing, and pulling may be involved. You should be adaptable to change, sometimes at short notice. Your responsibilities include providing a Materials Management service to designated sites, initiating and prioritizing audits, maintaining stock levels with handheld data devices, distributing goods, and filing. Additionally, as part of our resilience initiative, you will be willing to undertake full training to become a Class 2 qualified driver (funded by the Trust).

Expected Shortlisting Date: 31/07/2025

Planned Interview Date: 12/08/2025

Main Duties of the Job

Receiving orders from colleagues at LTHT, LYPFT & LCH, as part of our receipt & distribution warehousing team, within the broader Supplies & Procurement department. Opportunities for career progression and training are available. This is an operational role requiring on-site presence five days a week (Monday to Friday), with no hybrid working options.

Main duties include:

• Ensuring accurate record keeping of stock movements
• Placing orders via the SupplyX system
• Carrying out regular stock counts
• Responding professionally to email requests from end users
• Working Monday to Friday, 37.5 hours per week, between 7 am and 5 pm (TBC)

About Us

The Supplies department provides stock items to wards and clinical areas across the Trust. This role is manual and physically demanding but offers great job satisfaction. Leeds Teaching Hospitals is committed to diversity and inclusion. Due to operational requirements, remote or hybrid working is not available. Our focus is always on our end users—the patients—and our team members take pride in their work.

We are committed to redeploying at-risk staff and may close or delay adverts during this process. Please be patient if there are delays in the recruitment cycle.

Job Responsibilities

Providing clerical support, including organizing, filing, handling mail, photocopying, and typing documents. Managing communications, scheduling meetings, maintaining records, monitoring stock levels, and supporting departmental administration. Ensuring compliance with policies and contributing to department development, including maintaining the intranet site and producing reports.

Core values include accountability, empowerment, and a commitment to equality, diversity, confidentiality, honesty, and integrity.

Person Specification

Other Criteria

• Full/clean UK driving license

Qualifications

• GCSE standard education
• Willingness to undertake relevant training (including Class 2 Driver training)
• COSHH and Moving and Handling training

Skills and Behaviours

• Good physical fitness

Experience

• Basic computer skills, including handheld and mainframe technology, PC packages
• Participation in customer service training

Disclosure and Barring Service Check

This role requires a DBS check due to the nature of the work and compliance with legal requirements.