Administrative Officer (Belfast)

Honeycomb; Belfast; On-site; GBP 25,000 - 30,000; Full time

Job summary

Honeycomb is seeking a permanent Administrative Officer for a Public Sector client in Belfast. The role entails providing high-quality administrative support to the Legal Team, ensuring efficient office operations and communication with stakeholders. Candidates should possess a strong background in administration, particularly in a busy office setting, with proven IT skills. This role offers a chance to work within a respected public sector organisation committed to equality and opportunity.

Qualifications

• Minimum of 2 years experience in administrative support.
• Effective communication within tight deadlines.
• Proficient in using office IT applications.

Responsibilities

• Provide comprehensive administrative support to the Legal Team.
• Manage department head's mailbox and assist with forward planning.
• Organise meetings and maintain filing systems.

Skills

Communication

Time Management

IT Proficiency

Customer Service

Tools

Outlook

MS Word

Excel

Job description

Honeycomb Jobs is delighted to be working with a Public Sector client, to recruit for a permanent Administrative Officer based in the Belfast area.

The Client - The Public Sector organisation is an independent non-ministerial department who act in the best interest of the public.

The Role - The postholder will be provide timely and high quality administrative and general office support to the Legal Team as required, including secretarial assistance to a department head.

Duties will include but will not be limited to:

• Assist and support head of department in forward planning of legal work and activities.
• Proactive and comprehensive support service is provided to the Legal team and all other internal and external customers.
• Engaging effectively with visitors, stakeholders and enquirers in person and by phone.
• Assist Legal team with all necessary administrative and office support functions.
• Act as first point of contact for incoming telephone enquiries.
• Manage department head's mailbox including filing and clearing emails, scanning and printing for meetings, correspondence and ensuring 10-day turnaround for reply.
• Maintain filing systems (paper/electronic) including new files and support staff in ensuring that they are able to file material efficiently and promptly.
• Liaise with Corporate Services Branch in the administration of information management.
• Maintain the Branch's library function, ensuring that papers and relevant publications are circulated and filed accordingly.
• Preparation and co-ordination of meetings and staff briefings including collation and circulation of agenda items, compiling and circulating minutes, preparing and issuing correspondence where appropriate and ensuring the required equipment is available.
• Work closely and support the work other administrative officers to ensure the delivery of office requirements as required.
• Organise and prepare for meetings including provision of refreshments, greeting visitors and registration as needed.
• Make travel bookings.
• Be aware of, and adhere to, health and safety as part of the administrative support function.
• Build relationships with key external stakeholders.

The Person

As the successful candidate you will have the following background and experience:

Essential:

• A minimum of 2 years working experience in the provision of high quality administrative support services.
• Proven experience of working effectively within an admin role: within tight deadlines; supporting senior management; and communicating effectively within a team, in a busy office environment.
• Proven experience and proficient use of office IT applications to include Outlook, MS word, Excel.
• Ability to positively demonstrate by examples, an understanding of and commitment to further workplace values that align to those of the organisation.

Desirable:

• Proven experience of working within a legal environment or providing admin support to a legal team/counsel.

To speak in absolute confidence about this opportunity please send an up to date CV via the link provided or contact David McClure, Principal Recruitment Consultant at Honeycomb on 02896 207050.

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss.

Honeycomb is committed to providing equality of opportunity to all.

Even if this position is not right for you, we may have others that are. Please visit Honeycomb to view a wide selection of our current jobs www.honeycomb.jobs

** Please note, we are receiving an exceptionally high number of applications and present and will be unable to shortlist candidates who are not meeting the specific requirements for this role. Due to the high volume of applications, we may be unable to provide individual feedback. We thank you