Administrative Officer

Integrated Care System; Sheffield; On-site; GBP 25,000; Part time

Job summary

A leading healthcare provider in Sheffield is looking for a part-time Administrative Officer to support the Endocrinology department. This role involves maintaining records, handling communications, and supporting a busy team. Ideal candidates should possess strong IT and communication skills, with relevant experience in a public-facing role. Competitive salary offered, with a commitment to staff development.

Benefits

Excellent benefits for staff

Commitment to professional development

Qualifications

• Experience working in a public-facing role.
• Knowledge of customer service systems.
• Commitment to personal development.

Responsibilities

• Maintain accurate records and data.
• Answer and transfer phone calls.
• Create patient letters and documents.

Skills

IT skills

Communication skills

Organisational skills

Attention to detail

Education

GCSE at Grade C in English and Maths

NVQ Level II in Business Administration

Tools

Microsoft Office (Outlook, Excel, Word)

Infoflex / SystmOne software

Job description

Go back Sheffield Teaching Hospitals NHS Foundation Trust

Administrative Officer

The closing date is 11 August 2025

This is a fantastic part time opportunity working in the Endocrinology department supporting our MDT team with administration duties.

Our administration staff are the engine that keep our hospitals and services running smoothly and provide excellent business support to our staff and patients. If you're passionate about making a difference, have solid IT and organisational skills and an eye for detail, our admin role could be the job for you.

Main duties of the job

As an administrator you will complete a range of duties including helping keep records and data up-to-date , answering and transferring phone calls, creating patient letters and documents .

Some skills that will allow you to excel in this role include IT and communication skills, being highly organised , having attention to detail, and being confident working both independently and alongside others colleagues in a busy environment.

About us

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

Job responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Person Specification

Further Training

• Knowledge of / experience of using information and/or customer service systems.
• Working knowledge of Microsoft Office packages including Outlook, Excel and Word.
• Previous experience Infoflex / 59R Software
• Previous experience of PAS / Infoflex / SystmOne (area specific software)

Experience

• Experience of working within an office environment
• Experience of working in a public facing role
• Relevant experience within the NHS

Education and Qualifications

• GCSE at Grade C in English and Maths (or equivalent qualifications) or equivalent experience
• NVQ Level II in Business Administration / Customer Service / IT

Skills and Knowledge

• Understanding of data protection issues and the ability to maintain confidentiality
• Excellent communication skills, with ability to deal with staff at all levels.
• Displays use of initiative with effective organisational skill
• Ability to prioritise and work to strict/conflicting deadlines
• On-going commitment to personal development

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Sheffield Teaching Hospitals NHS Foundation Trust

£24,465 a yearpa/pro rata for part time staff