Administrative Officer

Children's Hospice South West; Fareham; Hybrid; GBP 22,000 - 26,000; Full time

Job summary

All's Well School is seeking an organised Administrative Officer to support the Headteacher and school team in the smooth day-to-day running of the school. You will manage attendance, safeguarding administration, communications, and key school systems to ensure compliant, child-centered operations and effective information management.

The role involves coordinating administration, safeguarding tasks (CPOMS), attendance processes, and maintaining school calendars and communications with parents.

Qualifications

• This role requires highly organised and proactive administration.
• or

Responsibilities

• Lead and coordinate the school's administrative functions.

Skills

Organised

Administrative

Communication

Interpersonal skills

Multitasking

Safeguarding awareness

Tools

Microsoft Office

CPOMS

Compass

Job description

Job summary

At All's Well School, we believe every young person deserves the opportunity to feel safe, valued and successful. We support children and young people to overcome barriers, build confidence and achieve outcomes they may never have thought possible. We're looking for an organised and proactive Administrative Officer to join our team. Working closely with the Headteacher and wider school team, you'll play a key role in the smooth day-to-day running of the school, helping to ensure our systems, communication and operational processes are effective, compliant and child-centred. This is an opportunity to be at the heart of a school that changes lives, providing the administrative foundation that allows staff to focus on supporting every young person to reach their potential. What you'll be doing: As our Administrative Officer, you'll be at the centre of school life, helping to ensure everything runs smoothly behind the scenes. From managing attendance and safeguarding administration to coordinating communications, compliance and key schoo

Main duties of the job

At All's Well School, we believe every young person deserves the opportunity to feel safe, valued and successful. We support children and young people to overcome barriers, build confidence and achieve outcomes they may never have thought possible. We're looking for an organised and proactive Administrative Officer to join our team. Working closely with the Headteacher and wider school team, you'll play a key role in the smooth day-to-day running of the school, helping to ensure our systems, communication and operational processes are effective, compliant and child-centred.

About us

All's Well School plays an important role in transforming young lives. Whether you're supporting safeguarding processes, communicating with families, coordinating visits or ensuring key information is accurate and accessible, your work will have a direct impact on the experience of our pupils and staff. You'll join a dedicated, supportive team committed to creating opportunities for young people to succeed and providing an environment where they can feel safe, respected and able to thrive. All's Well School is committed to safeguarding and promoting the welfare of children and young people.

Job responsibilities

Package Description:

At All's Well School, we believe every young person deserves the opportunity to feel safe, valued and successful.

We support children and young people to overcome barriers, build confidence and achieve outcomes they may never have thought possible.

We're looking for an organised and proactive Administrative Officer to join our team.Working closely with the Headteacher and wider school team, you'll play a key role in the smooth day-to-day running of the school, helping to ensure our systems, communication and operational processes are effective, compliant and child-centred.

This is an opportunity to be at the heart of a school that changes lives, providing the administrative foundation that allows staff to focus on supporting every young person to reach their potential.

What you'll be doing

As our Administrative Officer, you'll be at the centre of school life, helping to ensure everything runs smoothly behind the scenes. From managing attendance and safeguarding administration to coordinating communications, compliance and key school systems, you'll play an important role in creating an environment where staff and pupils can thrive.

You will:

• Lead and coordinate the school's administrative functions.


• Monitor and manage attendance processes and reporting.


• Act as the school's Educational Visits Coordinator (EVC).


• Support safeguarding administration, including CPOMS management and supply staff compliance checks.


• Coordinate purchasing and maintenance requirements.


• Support SB2 and wider compliance processes.


• Maintain school policies and administrative records.


• Manage the day-to-day operation of school systems, including Compass and CPOMS.


• Coordinate the school calendar and key events.


• Manage communications with parents and carers.


• Maintain content on the school website.


• Prepare and distribute meeting minutes and briefing notes.


• Produce and maintain organisational records, documentation and contact information.

What we're looking for:

We're looking for someone who is highly organised, proactive and takes pride in getting the details right. You'll be confident managing competing priorities, building strong relationships and keeping things running efficiently in a busy school environment. You'll have:

• Strong organisational and administrative skills.


• Excellent communication and interpersonal skills.


• The ability to manage multiple priorities and work independently.


• Confidence using Microsoft Office and digital management systems.


• The ability to handle sensitive and confidential information appropriately.


• An understanding of safeguarding within an educational setting.


• A flexible, positive and solution-focused approach.


• A genuine commitment to supporting children and young people to achieve their potential.

Why join All's Well School?

Every member of staff at All's Well School plays an important role in transforming young lives. Whether you're supporting safeguarding processes, communicating with families, coordinating visits or ensuring key information is accurate and accessible, your work will have a direct impact on the experience of our pupils and staff.

You'll join a dedicated, supportive team committed to creating opportunities for young people to succeed and providing an environment where they can feel safe, respected and able to thrive.

Safeguarding

All's Well School is committed to safeguarding and promoting the welfare of children and young people. This role is exempt from the Rehabilitation of Offenders Act 1974 and successful applicants will be subject to enhanced safeguarding checks, including an Enhanced DBS check, children's barred list check, employment references and all other safer recruitment requirements.

Person Specification

Qualifications

Essential

• We're looking for someone who is highly organised, proactive and takes pride in getting the details right. You'll have strong organisational and administrative skills, excellent communication and interpersonal skills, the ability to manage multiple priorities and work independently, confidence using Microsoft Office and digital management systems, the ability to handle sensitive and confidential information appropriately, an understanding of safeguarding within an educational setting, and a genuine commitment to supporting children and young people to achieve their potential.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Agincare

Address

Agincare Childrens' Services

Fareham

PO16 7AF

United Kingdom

Employer's website

https://www.agincare.com/ (Opens in a new tab)